Association of Hawaii Archivists Newsletter


March/ April 2004


Annual Meeting 2004

Outgoing President DeSoto Brown greeted everyone to the Bishop Museum then introduced the first speaker of the morning.  Andrew Wertheimer presented Researching Americas Concentration Camps: Personal and Professional Reflections on the Archival Experience.  His provocative research provided a glimpse of one aspect of Japanese-American life in the camps as well as Andrews reflections on his use of the materials in his work.


DeSoto returned to share with attendees Treasures of the Bishop Museum Archives.  Via a slide presentation, DeSoto gave a brief tour of the Ray Jerome Baker Reading Room and showed photos, postcards, and pamphlets from the holdings of the Archives and DeSotos considerable knowledge of Hawaii.


Jan Zastrows presentation, When 80 Percent Is Good Enough followed lunch. Jan described her innovative solution to a demanding request.  How to inventory and make usable, in six weeks, the records of UH President and Chancellor Kenneth P. Mortimer. 


Election results were reported after lunch:

President: Jim Cartwright

New board members: Andrew Wertheimer, Helen Wong Smith, and Ellen Chapman.  Board members continuing to serve in 2004 are: Leilani Pyle, Linda Soma, and Pat Ogburn.


"Lasting Impressions Special tour for AHA at Mission Houses Museum

AHA announces a Tour of the exhibit, "Lasting Impressions: Printing and Engraving in Hawaii," pre‑tour lecture by Kanani Reppun, and special tour of the library/archives, including the new vault.  Those who wish may also tour the rest of the Mission buildings.


Tour will be Saturday 29 May, beginning lecture at Mission Houses Museum at 9:15 a.m.  After introduction and pre‑exhibit lecture, we will go to the exhibit of prints.  About 11:00 we will go with Kanani to the library for a behind the scenes tour, but she can only take about five at a time. Those who wish to see the other Mission Houses buildings will have an opportunity at 11:00 a.m.


Finally, all who wish will go to Honolulu Academy of Arts for a lunch.  Costs are as follows:  Pre‑Exhibit lecture, tour of Exhibit, and tour of library:  $6.00 for AHA members.  Complete tour of the Mission Houses buildings, including the exhibit:  $12.00.

Parking is available in metered areas along KawaiaHao Street and Mission Lane.  Lunch on your own.  We are limited to 25 people.  If interested, please RSVP with Pat Ogburn 956-8074 work 396-9593 home; or Jim Cartwright and 956-6995 work, by Monday 17 May at 4:00 p.m.  Please indicate

1) Exhibit or 2) Exhibit plus tour of entire facility, and 3) lunch.  While lunch is on your own, we need a count to give when we make reservations. 


Volunteer Archivist Needed

The Kailua Historical Society is in need of an archivist to take the chair of the Archives Committee.  The duties will be mostly administrative, with a small amount of processing as new material is donated to the Society.  The chair of the committee may be asked to provide small exhibits for membership meetings, four or five times a year. Thus far, there have been no researchers asking to use the material. If the new archivist feels inclined to spend time with the collections, a more detailed finding aid to the photographs would be a good idea.

When the Kailua Historical Society was formed, it inherited a number of boxes and bits that had been stored in back bedrooms and garages for years.  Over the past couple of years, a small committee has processed that material into ten linear feet of archives, now stored in a file cabinet at the Windward United Methodist Church.  The largest collection holds material generated in 1985 by the Kailua Town Reunion, including six feet of framed photographs of Kailua interests between 1920 and 1985.  The Pali/WindWORD Press collection holds about a foot of black and white photos from the newspaper files.  There is an oral history collection, and several one and two folder groups of local business and community organization histories.  A few artifacts have found their way to the archives as well. There is a typescript finding aid to the archives.

If anyone is interested in adding some community service to the resume, the present chairperson would be very glad to receive a call or an e-mail.

Susan M. Campbell
1309 Kuuna Street
Kailua, HI 96734

Consultants List

If you would like to offer your expertise as a consultant, add your name to the list of consultants for inclusion in the AHA newsletter.  Send your name and contact information to Judy Kearney, newsletter editor, at or at Bishop Museum, Archives, 1525 Bernice Street, Honolulu, Hawaii, 96817.


Summer Social - July 25, 2004                                          

Once again, Mary Judd has offered to host our potluck Summer Social at Puu Pueo.  AHA will supply the drinks, you supply the fun starting at 11:00 AM.  See the following map for directions.

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Call for Student papers

AHA extends an invitation to students interested in presenting papers at an AHA meeting.  Contact Andrew Wertheimer at University of Hawaii - Mānoa, Department of Information & Computer Science, Hamilton Library, Room 4N, Phone: (808) 956-5839
Fax: (808) 956-5835 or at or

Oral Histories                                                                    

AHA would like to capture the insight of our long-time members via an oral history series.  AHA members who would like to be considered for this project should write a proposal as to how you would organize the venture.  Submit your proposals to the Association of Hawaii Archivists, Board of Directors, P.O. Box 1751, Honolulu, HI. 96806

Annual Meeting, February 2005

Plans are in the works for the AHA Annual Meeting over Presidents Day weekend, 19 and 20 February 2005 on Lānai.  Save those dates and stay tuned for details.


President's Report, Spring (April) 2004

Though we have only been going for a short time, we have already accomplished some things of note.  During the Board Meeting following the annual business meeting, the board elected the following officers for the year: Andrew Wertheimer as vice president; Ellen Chapman as secretary; and Helen Wong Smith as treasurer.


The Board also organized themselves into the following areas of responsibility.  Andrew Wertheimer with Pat Ogburn will focus on professional meetings during the year.  Pat Ogburn will take responsibility for social gatherings and for refreshments, leis, etc. for both professional and social gatherings.  Judy Kearney volunteered to be the newsletter editor.  Jim Cartwright and Judy Kearney agreed to work together on bylaws revision proposals.  Linda Soma will work on the annual meeting arrangements.


We also hope to come up with shared meetings with some other professional groups and we hope to provide some outreach training opportunities to organizations who need professional archival skills for their staffs. 


Jim Cartwright.


September program

Nancy Zimmelman, the archivist for the Robert F. Kennedy Assassination Investigation collection at the California State Archives and Administrator of the Western Archives

Institute (where Hawaii was well represented last summer) will be a speaker on Saturday, September 11, 2004.  Details have yet to be worked out but more information will be forthcoming. 

AHA news on the web

AHA Vice-president and Assistant Professor in the Library & Information Science Program Andrew Wertheimer has created and posted an AHA web site at  Andrew asks that ideas for format and content be sent to him at:

Nomination of Allen Weinstein as U.S. Archivist

The nomination of Allen Weinstein as Archivist of the United States has created considerable controversy in the Historical and Archival communities.  The Bush administration hopes to have Weinstein confirmed through an "expedited" process, without consultation with professional organizations of archivists or historians.  The National Archives and Records Administration Act of 1984 states the position should be an appointment "without regard to political affiliations and solely on the basis of the professional qualifications required to perform the duties and responsibilities of the office of the Archivist."  Many suspect that the Administration is motivated by the nature of certain presidential and executive department records expected to be opened in the near future and the release of the 9/11 Commission records.

Letters from AHA officers (Jim Cartwright, Andrew Wertheimer, and Ellen Chapman) were sent to Senators Akaka and Inouye as well as Susan Collins, chair of Governmental Services Committee; and Joseph Lieberman, Ranking (minority leader) on same committee, Bruce Craig of the National Coalition for History, and to the Society of American Archivists.  The letter expressed our disapproval of the request by the Bush administration to approve the nomination of a new Archivist of the United States without thorough hearings in the Senate.


For more information, see (History News Network) and (Society of American Archivists).