Association of Hawaii Archivists Newsletter      

March/April 2005       



Annual Meeting 2005 – Lāna‘i   Holoholo

AHA members who attended the 2005 Annual Meeting on the island of Lāna‘i had a busy, exciting weekend and were treated to several special events.

On Saturday, 19 February, after an ono lunch at Pele’s Other Garden, we were welcomed to the Lāna‘i Public Library by Peggy Fink, who graciously allowed us the use of the library for presentations by Robin Kaye and Duane Black.  Robin discussed his book, Lāna‘i Folks, and his discovery and love of the island and its people.  Robin donated his original photographs to the library.  Duane discussed his adventures on Lāna‘i, traveling about with Kenneth Emory, et al.  Several of us took advantage of the fact that Duane’s book, Lāna‘i, was available for sale at the Hotel Lāna‘i, our home for the weekend.  Dinner that evening was held at Henry Clay’s in the Hotel Lāna‘i with wine generously hosted by Larry Gates of Metal Edge and his wife Susan.  After dinner, Kanani Reppun and Judy Kearney shared a sampling of Lāna‘i related holdings in their respective repositories, HMCS Library and the Archives of the Bishop Museum.

Our holoholo around the island began in earnest on Sunday morning with Robin as several early risers drove/walked to see the sun come up over Maui from Mahana.  The group visited several historic sites through the rest of the morning and afternoon.  Helen Wong Smith, Judy Kearney, Linda Hee and Jim Cartwright talked about “Caring for Family Treasures” at Hale Kupuna with several Lāna‘i residents in attendance.  Larry Gates of Metal Edge generously donated the supplies that were later given to Nani Watanabe of the Lāna‘i Cultural Center.  Dr. James (Jim) Mohr discussed his latest publication, Plague and Fire: Battling Black Death and the 1900 Burning of Honolulu's Chinatown, which was researched in many of our local repositories.  The annual business meeting of the organization proceeded in a most relaxed atmosphere over dessert.  The group returned to Pele’s Other Garden for a wonderful dinner (thanks to Mark & Barbara for staying open for us).

Business Meeting:

President Jim Cartwright reviewed the organization’s activities over the past year and thanked the outgoing Board.  Helen Wong Smith gave the Treasurer’s Report.  The Secretary’s Report was not available.

Election Results:

Jim Cartwright was elected President for another one-year term and Kanani Reppun was elected Vice-president/President-elect under the amended bylaws.

Barbara Dunn and Laura Gerwitz are our new board members and Leilani Pyle was elected to a second 2-year term.  Board members continuing to serve in 2005 are: Helen Wong Smith, and Ellen Chapman.

The membership approved the proposed amendments to the bylaws.  Please refer to the last edition of the newsletter or check the AHA website for details.

On 21 February (Monday morning), our last stop before returning to Honolulu was the Lāna‘i Cultural Center, hosted by Nani Watanabe.  Nani informed us of her efforts to document the history of Lāna‘i with artifacts, photographs and other material.  Several members offered their assistance and Nani responded by offering to put up any volunteers!

Photos by Andrew Wertheimer and Robin Kaye from AHA’s Lāna‘i adventures can be seen at

Holiday Social

Our Holiday social in December was well attended and we enjoyed the sumptuous buffet at Hale Koa thanks to Linda Soma and Francine Kaiona.  Mahalo nō to our generous members and donors for the door prizes, including: Henry Bennet for the Kamehameha Schools publication, Kamehameha and His Warrior and poster; Barbara Dunn of the Hawaiian Historical Society for the donation of the HHS calendar, index and journal issue for 2004; Janet Zisk from Kamehameha Schools for bookmarks.

Gary Fitzpatrick on digitization of maps

Association of Hawaii Archivists, along with Mission Houses Museum and Hawaiian Historical Society, hosted a lecture by Gary Fitzpatrick on a digitization project for maps on Tuesday, 1 March.  Gary, recently retired from the Library of Congress, Geography and Map Division, would like to see a collaborative effort across the state to digitize map collections.  Several people in attendance were obviously interested in this type of project and had many questions for Gary.  He will be returning in May to teach Cartographic Resources for Information Professionals for the first Summer Session of the Library and Information Science Program at UH.  The session is scheduled for May 23 - June 9.

Additionally, Andrew Wertheimer will teach Introduction to Archives Management in the last summer session (July 25 - August 12) at LIS.  The complete calendar for Summer Sessions is available at

Western Archives Institute

The 19th annual Western Archives Institute will be held at the University of California, Davis in Davis, California, in July 10-July 22, 2005.  The two-week program provides integrated instruction in basic archival practices to individuals with a variety of goals, including those whose jobs require a fundamental understanding of archival skills, but have little or no previous archives education; those who have expanding responsibility for archival materials; those who are practicing archivists but have not received formal instruction, and those who demonstrate a commitment to an archival career.

The principal faculty member will be David B. Gracy II, the Governor Bill Daniel Professor in Archival Enterprise, School of Information, the University of Texas at Austin and a Fellow of the Society of American Archivists.  He teaches the practice and history of archival enterprise, including a seminar on detection of forged historical documents, and has taught and lectured at San Jose State University, the University of Arizona, and universities in six foreign countries.  After establishing the Southern Labor Archives at Georgia State University, he served as Texas State Archivist.  In addition to serving as President of the Society of American Archivists, the Academy of Certified Archivists, the Society of Georgia Archivists, and the Austin Chapter of the Association of Records Managers and Administrators, Gracy wrote the first SAA manual on arrangement and description.

The program will feature site visits to historical records repositories and a diverse curriculum including history and development of the profession, theory and terminology, records management, appraisal, arrangement, description, acquisition, archives and the law, photographs, preservation administration, reference and access, outreach programs, and managing archival programs and institutions.

Tuition for the program is $650 and includes a selection of archival publications. Housing and meal plans are available at additional cost. Admission is by application only and enrollment is limited. The application deadline for the 19th Western Archives Institute is March 15, 2005. For additional information and an application form, contact:

Administrator, Western Archives Institute

1020 O Street

Sacramento, CA  95814

T: 916/653-7715  FAX: 916/653-7134


The application package is available in January 2005 on the California State Archives’ website at <> and is available on the Society of California Archivists’ website at <>.

Non-credit Workshops in June

Scheduled for the month of June are two workshops of interest to archivists that will be conducted by Sherelyn Ogden and sponsored by Outreach College and UH Museum Studies Program.  Ms. Ogden is a preservation consultant and conservator currently head of conservation at the Minnesota Historical Society and previously, director of book conservation at the Northeast Document Conservation Center.

Caring for Collections: Conservation Issues for Museums, Historical Societies, Libraries, and Archives, Thursday, 23 June, 9:00am-4:00pm, UHM Kuykendall 101


Preservation Planning for Museums, Historical Societies, Libraries, and Archives, Friday, 24 June, 9:00am-4:00pm, UHM Krauss 012, Yukiyoshi Room.

A more complete description of these workshops is available at

DUES are due!  It’s that time again.  If you did not pay your dues for 2005 at the Annual Meeting, you may send a check payable to Association of Hawaii Archivists, P.O. Box 1751, Honolulu, HI 96806.