ASSOCIATION OF HAWAI`I ARCHIVISTS
Board Meeting, 17 March 2008

Present: Andrew Wertheimer, Rae Shiraki, Susan Shaner, Judith Kearney, Laura Gerwitz, Barbara Dunn, Maja Clark,

Andrew called the meeting to order at 5:30 p.m. 

Minutes of the February 22 meeting were accepted (as amended by Andrew).

Laura reported $3,435.89 in the account and presented 2008 AHA Annual Conference accounting ($309.93 profit). 2007 year end accounting not yet resolved ($480 not accounted for).

Approved:

• AHA will support (via a post on website and by sending a letter) the Partnership for the American Historical Record’s effort to pass legislation to allow archives the same status as NHP offices have and increase federal funding opportunities for archives preservation.
• Drew to host evening social mixer for SAA-SC members and AHA Board. Date TBA.
• Schedule field trip to Bishop Museum picture gallery for AHA members on either Saturday, May 31, 9 a.m. – first choice; Saturday, May 17, 9 a.m. – 2nd choice. Tour to include a talk story session with Desoto Brown.
• AHA April board meeting cancelled.
• Summer social cancelled due to lack of interest.

Discussed:

• Martha Hoverson present for discussion of logistics for Emma Nakuina exhibit May 1 opening at Hawai`i State Library:
• For refreshments (cookies and lemonade), anticipate 12-20 members to attend.
• Have AHA brochures available at opening.
• Advertising – flyers, newspaper notice, e-mail access to SLA, HLA, Judiciary History Center membership; poster – HSA photo credit, distribute at UH campus; Dennis Kawaharada participation to be determined – possible KCC website link.
• Martha to provide short bios of presenters to Judy.
• Consider holding July AHA board meeting in conjunction with The Hawai`i Conference on Preserving Personal History on July 1, 2008 at UH.
• Boost local pool of SAA volunteer mentors – mention in newsletter. John Wright not an active member. 
• AHA will not attempt to initiate a National Historical Publications and Records Commission Electronic Records Projects grant application process with local groups in which AHA would act as overseer. Susan reports that NHPRC would not fund a group project due to potential complications and oversight burden. NHPRC grants are intended to support digitization of one project and emphasis on national significance is encouraged. HSA will not apply solely for itself. Other grant initiatives may suit a group project. It may be easier to obtain smaller amount of funds from a local funding source.
• Status of Kanani Reppun’s grant research on digital archives not known.
• Sponsor a digital archives celebration with an award for best collection, exhibit, etc. to encourage and recognize local digitization initiatives. Drew to come up with a proposal.
• Review of Rae’s ideas (e-mailed to AHA Board on 2/23/08):
• Losing architectural record – firms close, material are disposed, UH School of Architecture not currently interested; San Bruno was collecting Hawaii materials; Hamilton Library interested – State Historical Preservation office would be ideal in connection with Hawai`i Architecture Buildings Survey.
• Create a guidebook like Dolly Strazar’s booklet for donors that SFCA printed when she was with History and Humanities Program, State Foundation on Culture and the Arts (SFCA).
• History Day projects – participation exists with HSA, HMCS – not right for AHA since projects require involvement of actual repositories.
• Plan site visit to sites with records management systems, e.g., law firms, State Records Center (too hot in the fall).
• Field trips to repositories are popular with AHA members. Possible trips include the bindery in Kalihi (but, too hot in the fall) and the ILWU archives.
• Add links on the AHA web page, e.g., SAA, NEDCC, etc. Send links of interest to Drew.

The meeting was adjourned at 6:30 p.m.

Respectfully submitted,
Maja Clark, Secretary

Next Meeting: Monday, 19 May, 2008, 5:30 pm, location Hawai`i State Archives.