ASSOCIATION OF HAWAII ARCHIVISTS
BOARD MEETING
18 April 2006

Present:   Barbara Dunn, Laura Gerwitz, Judy Kearney, Pat Ogburn, Leilani Pyle, Kanani Reppun, and Andrew Wertheimer; Excused: Ellen Chapman, Helen Wong Smith

Kanani called the meeting to order at 5:45 pm.

Minutes of the 28 February, and 18 March Board meetings were accepted.

FOLLOWING UP ON OLD BUSINESS

The Board thanked Judy for the fine newsletter. She is producing three a year, plus a supplement for the conference. The Board again discussed only sending the newsletter via e-mail to most members, but decided to continue to send the newsletter in print despite the increased postal rate - in addition to posting the newsletter online.

The Board also thanked Andrew for the third year of moderating the website.

NEW BUSINESS

The board then discussed next year’s plans.

SUMMER SOCIAL

Kanani will ask Mary Judd if she will again host the Summer Social sometime during the summer. Pat will coordinate the event. The ideal time would be on a Saturday or Sunday in July or August if her schedule allows.

FALL PROGRAM SUGGESTIONS

Loraine Palumbo (architect/ historian) might be willing to do a talk on her collection of 150 Buddhist temple photographs. This Hawaii Council for the Humanities underwritten program. Perhaps Chieko might also briefly discuss making the finding aid.

Lynn Davis (Scholar, Mission Houses Museum) might give a PowerPoint talk about her Hawaii Council for the Humanities-funded project to evaluate on the condition of 400 cases of photographs.  This presentation might be with her students, and also explore the daguerreotypes in the MHM Collection, and photographers from Hawaii.

Laura will ask Helen if she wants to do a talk on the KCAA collection (Kindergarten and Children’s Aid Archives).  [Helen said yes, pending permission by the President of KCAA].

WINTER SOCIAL

Kanani volunteered to host this again at the Hawaii Missions Houses, possibly on the evening of Tuesday 5 December 2006. 

ANNUAL MEETING

The board discussed possibly doing the Annual Meeting on Maui. The board agreed that it should be off-island this year -- ideally in February.

OTHER NEW BUSINESS

Leilani passed on news from Jim that he will include information from Judy (newsletters) Helen (treasurer’s report), Ellen (minutes), Andrew (website snapshot). These should be sent to Jim, and he will mail these to the AHA Archive Collection at BYU.

Barbara reported that State Archivist Susan Shaner has reactivated Hawaii’s NHPRC’s State Historical Records Advisory Board (SHARB). They will revisit the statewide review and assessment of repositories that are listed in the directory (if they meet certain criteria). The federal government does this as a requirement to receive federal grants.  They might issue a new directory. The board agreed that it would be ideal if the Advisory Board could make that part of their mission.

NEXT MEETINGS: Our next meeting will be on 23May; 25 July; 22 August; 26 September; 24 October; 28 November at 5:30pm at the Mission Houses Museum. There will be no June or December Board Meeting.

The meeting was adjourned at 6:50.

Respectfully submitted and revised,

Andrew Wertheimer, Acting Secretary