Association of Hawai‘i Archivists

23 August 2005 BOARD MEETING Draft Minutes

Present: Jim Cartwright, Barbara Dunn, Laura Gerwitz, Judy Kearney, Leilani Pyle, and Andrew Wertheimer

Excused: Ellen Chapman

Jim started the meeting unofficially at 5:50 awaiting a quorum. The meeting began officially at 6:00 once we had the minimum number.

NEW OFFICERS

The board again discussed elections. Jim kindly agreed to serve as the Nominations Committee (even though this normally would go to Past President). As mentioned last month the terms for Helen, Andrew and Ellen expire this year. All three are eligible to run for the Board again. (Helen is not eligible to serve again as Treasurer; Ellen is eligible to serve again as Secretary; she indicated she would be willing to do so; Andrew also would be willing to run again). We also need a Vice President/ President-Elect.

SOCIALS

Winter Holiday Social:  The board unanimously approved Kanani’s plan (as announced last month).  The event will be on Tuesday, 6 Dec. at the Hawaiian Mission Children's Society Library, starting at 5:30pm. The cost of $25 per person includes wine and a catered buffet meal. Helen will solicit door prizes. Judy and Kanani will handle reservations. RSVP deadline will be 28 Nov. After then it will cost $30 per late registrant. The board again thanked Kanani for arranging the exiting event. The board discussed the possibility of a lower rate for students, but decided against making differential pricing.

PROFESSIONAL ACTIVITIES

The board also approved of the “Treasures of the [UH] Library” talk with Tom Klobe on Saturday, 24 Sept. at 2:00pm at the UH Art Dept. Gallery. Judy will solicit RSVPs. Andrew will bring $50 in appetizers and soft drinks from Costco, and Barbara will bring donated wine. Jim will check with Tom about tables to set up outside the gallery for this, and will also acquire a lei for Tom.

The Board decided against holding a specific event on the UH Library Flood Anniversary.

Andrew mentioned an upcoming conference will take place at the same time. It is the 2005 Pacific Rim Digital Library Alliance (PRDLA), Pacific Neighborhood Consortium (PNC), and Electronic Cultural Atlas Initiative (ECAI) Annual Conference, which will be held from 31 October to 3 November 2005 on campus.

http://libweb.hawaii.edu/pncprdla/conference_intro.htm

Jim said he would investigate to see if AHA should become involved in the conference.

Barbara shared information that the Hawaiian Historical Society conference is scheduled to take place on 22 Oct. Barbara mentioned that there are some scholarships available.

ANNUAL CONFERENCE

The Board approved Ellen’s suggestion to change the date to 18 March, as Academy director Steve Little would then be able to speak to our group.

Archival Student Research Forum

Andrew asked if it might be possible to allow time for several students from his LIS 652 Intro to Archival Management course to share their research papers. Andrew shared that he had 31 students, and several wrote excellent papers. The board decided that there would be too little time with Dr. Little’s talk and tours of Shangri-La and the Library and Archives.  The board decided to investigate the possibility of holding a special Archival Student Research Presentation Forum. The board suggested hosting this on Sat. 4 February at the old State Archives building (Iolani Palace Grounds). Barbara will investigate this.

Newsletter

Judy explained that she was planning a September issue of the newsletter, and would also do another in advance of the Winter Holiday Social.

Judy also agreed to set up the AHA e-mail list server that Alika Reppun of Parallel 21 helped the AHA to set up.

The meeting was adjourned at 6:41 pm

Respectfully submitted,

Andrew Wertheimer and Jim Cartwright, Acting Secretary

Next Meetings 

Tuesdays, 5:30pm, UH Hamilton Library Archives Reading Room on Sept. 27, Oct. 25, Nov. 22, Dec. 27 (possibly to be cancelled)