December 28, 2004

Present: Jim Cartwright, Ellen Chapman, Judy Kearney, Leilani Pyle, Linda Soma, Helen Wong Smith

Excused:  Pat Ogburn, Andrew Wertheimer

Jim called the meeting to order at 5:45. Minutes of the November meeting were approved as corrected.

We discussed timetables, meals and activities to be scheduled for the first and second days; there is still some flexibility here. Linda will inquire about renting 4-wheel vehicles. Helen will send to the entire membership a list of all registrants so far and ask that anyone who wants to be on the list but isn't to speak up quickly. This is important because the number of AHA members booked at the Hotel Lanai is larger than the number registered for the meeting. Jim will send the complete list of AHA members to Board members since we have no listserv at the moment.
Leilani and Linda will arrange for the archaeological tour. Helen will send menu for the Hotel restaurant for the first night's dinner so people can choose ahead of time. Larry Gates of Metal Edge, Inc. will host
cocktails before the dinner.
The business meeting will be held on the first night after the speaker and will include voting on the revised by-laws, election of new officers, the Treasurer's report, and approval of the 2004 annual meeting minutes. Ballots for officers and the revised by-laws will be distributed by mail before the annual meeting.

NOMINATING COMMITTEE:  We discussed possible candidates for AHA officer
positions; several Board members will ask the people suggested if they
would be willing to run and report the results to the Board.

SPRING MEETING: Gary Fitzpatrick offered to make a presentation at the annual meeting, but because that meeting has a full schedule, we will ask him to be the featured speaker at the Spring meeting. We agreed on several
dates in March for him to choose from.

LISTSERV: Kapiolani Community College is no longer able to host the AHA listserv. We will ask Andrew to ask if the library school or UHM could take on the responsibility.

Respectfully submitted,
Ellen Chapman, Secretary