AHA BOARD MEETING MINUTES

October 26, 2004

Present: Jim Cartwright, Ellen Chapman, Judy Kearney, Leilani Pyle, Linda Soma, Helen Wong Smith

Excused: Pat Ogburn, Andrew Wertheimer

Jim called the meeting to order at 5:40. Minutes of the August meeting (there was no meeting in September) were accepted as corrected.

ANNUAL MEETING:

    WORKSHOP: Helen reported that the community workshop on Lanai will be at Hale Kupuna. Helen and Jim will conduct part of the workshop with other AHA members contributing in their areas of expertise. Larry Gates of Metal Edge, Inc. offered to attend and show his company’s archival supplies to the participants; we accepted.

    PRESENTATIONS: We decided that Kanani Reppun’s presentation will be the first night and James Mohr, professor at the University of Oregon, will give his presentation about Honolulu’s Chinatown plague and fire on the second night. Edean Deshay will also discuss the plague on Lanai. The second night will include dinner (mahalo to Helen’shusband for preparing this) and the business meeting. Rebecca Knuth offered to speak about her research on the destruction of libraries and archives; we will ask her to present this at the spring 2004 meeting.

    LATE REGISTRATIONS: Since the Hotel Lanai rooms are fully booked, Leilani will gather information about B&Bs for Judy to include in the newsletter.

    SITE VISITS: Leilani will arrange archaeological site visits. [Was Edean going to do something here?]

    TRANSPORTATION: Helen will book theSUVs.

NEWSLETTER: The December newsletter will have articles on the Zimmelman event (Helen), the workshop conducted at the Japanese Cultural Center of Hawaii (Jim), and Mary Todd Glaser’s presentation on the care of maps (Judy).

HOLIDAY SOCIAL: We discussed dates and venues, deciding on the first weekend in December. Several board members will inquire about buffets/prices/dates for approximately 20 people and report to the Board:Hale Koa (Ellen), Hau Tree (Leilani), Halekulani (Linda), Willows (Jim), and the Bishop Museum courtyard (Judy).

CARE OF MAPS: Helen arranged for Mary Todd Glaser of the Northeast Document Conservation Center (in Honolulu consulting with Kamehmeha Schools) to speak on the care and handling of maps and other large documents. The AHA event is scheduled for 5:30pm on Thursday, October 28 in the UH Manoa Library’s Archives Reading Room. Linda will pick Glaser up at her hotel and take her to UH; Judy will drive her back to Waikiki after the event; Helen will make copies of handouts for Glaser to bring. AHA members will attend gratis; others will pay $5 at the door. Helen will send an invitation to members, telling them to RSVP to Ellen.

JCCH WORKSHOP: Jim and Helen discussed the archives workshop they conducted at the Japanese Cultural Center of Hawaii. Ten people attended, it went well and Jim received a letter of appreciation from JCCH. We decided to charge $10 per person in the future for non-profit groups in order to cover supplies and bring a little money into our treasury. We also discussed creating a standard format for workshops like this so that any AHA member could conduct them.

NOMINATING COMMITTEE: Jim proposed and we agreed that the nominating committee for next year’s Board candidates be composed of current Board members who are in their second year of service (i.e. not returning to the Board next year).

NEW MEMBERS: Several people joined AHA or renewed their membership. Judy will put names and contact information in the next newsletter. Jim will inform them of our website and annual meeting.

The meeting was adjourned at 7:10.

Respectfully submitted,

Ellen Chapman, Secretary

*****Next Meeting*****   Tuesday, November 23, 2004, 5:30pm, UH Manoa Library, Archives Reading Room