Present: Jim Cartwright, Ellen Chapman, Judy Kearney, Pat Ogburn, Leilani Pyle, Linda Soma, Andrew Wertheimer, Helen Wong-Smith Jim called the meeting to order at 5:32.
Minutes of the June meeting were approved as corrected.
COMMUNICATIONS: Linda maintains
the listserv. Jim has the membership list.
Helen will check membership status
for several people we're not sure about. We discussed email vs. hard copy for
newsletters and other messages, especially since sometimes email is "lost
in the crowd" and some members do not have email. The decision was to send
every communication in hard copy, keeping track of expenses and any problems
that develop.
SUMMER SOCIAL-REVIEW: There were
about 12 people at the Social and reports are that everyone enjoyed it.
Ellen will send thank-you cards to Mary and Bonnie. Jim and Pat will write an
article about the Social for the next newsletter. We speculated that the
turnout was low partially because notification was largely via email. We will
leave a recommendation for the new board to review the idea of holding a Summer
Social, considering whether or not anything about it or the publicity for it
needs to be
changed.
SEPTEMBER PROFESSIONAL MEETING: We
discussed possible venues for Nancy
Zimmelman's presentation Sept. 11
and decided it will be held in the UHM Library's Archives Reading Room. Helen
will send invitations to members and to the local chapter of SLA for the
entire program, including the Sept. 10 dinner ($30 each).
BY-LAWS Jim and Judy distributed
the existing by-laws and their proposed revisions for Sections 4, 6, 7, 8, and
11. Board members should review and think about the revisions for discussion at
the September meeting. Any changes the Board recommends will be distributed to
all members one month before they will be asked to vote on them.
RELIGIOUS ARCHIVES: Jim asked the
Board to support his plan to approach small religious congregations on O'ahu
with no national or regional headquarters. He would recommend that they form a
consortium to support each other in dealing with their archives since it is
unlikely they would be able to do very much individually. This is a personal
initiative and would not involve AHA. The Board approved the plan and asked Jim
to let us
know how it develops. Jim asked us
to suggest congregations that would be
appropriate to consider.
ANNUAL CONFERENCE: Helen will send
forms for conference registration and hotel reservations with a cover letter to
all members. Andrew reported that he put out a call for a library school
student to make a presentation at the meeting, but received only one response.
We decided to shelve the idea for this year.
NEXT MEETING: Tuesday, Aug. 24,
2004, 5:30pm, UHM Library, Archives
Reading Room
The meeting was adjourned at 6:15.
We reconvened shortly thereafter at Volcano Joe's for a delightful dinner.