Present:
Jim Cartwright, Ellen Chapman, Judy Kearney, Leilani Pyle, Helen Wong Smith,
Andrew Wertheimer
Absent:
Pat Ogburn, Linda Soma
Jim
called the meeting to order at 5:45pm
MISSION
HOUSES TOUR: We agreed that the Mission Houses event was a success. Especially
impressive was the archives vault.
SUMMER
SOCIAL: Sunday, July 25. Details and map were in the last
newsletter
and are posted on our web site.
WORKSHOP:
Japanese Cultural Center of Hawaii asked that our workshop on caring for and
arranging papers and photographs be postponed. Jim, Helen and Andrew will be
the principal presenters and decided that early October would be best for their
schedules. It will probably start at 8:30 or 9:00
and last
about four hours. Before the workshop, JCCH will send us photocopies of some of
the material they are concerned with so that we can incorporate them into our
presentation. Helen will bring sample archival supplies. Jim will check with
JCCH to see if agreement has been reached on whether or not we will charge a
fee.
FALL
PROFESSIONAL MEEETING: Arrangements for speaker Nancy Zimmelman have been made.
Sept
8: Zimmelman arrives, dinner with members of the Western Archives
Institute
Sept
9: Circle-Island tour, arranged by Helen; 50% paid by AHA
Sept 10:
Dinner with AHA at Willows buffet, 6:00pm; we need minimum of 20 people for a
semi-private room; Helen will inquire about the cost per person and the maximum
number the room will hold. Members and guests are will pay for their own meals;
AHA will pay for Ms. Zimmelman's.
Sept 11:
Zimmelman presentation; Hawaii Medical Library room will hold 20 people max; if
more will come, we will consider Hamilton Library Archives reading room; pros
and cons of these venues were discussed.
Helen will ask Zimmelman for the title of her presentation. Ellen will
send a message to AHA members asking them to indicate probable attendance at
the dinner and the presentation. Based on that, we will decide on the venue.
Members' guests will be welcome at both events; there will be a $5 fee for
guests attending the program on the 11th.
LATE
FALL EVENT: We discussed whether or not to have another event in the fall and
ended up deciding that the Holiday Social should be connected to Halloween.
Everyone would come dressed as a favorite "problem patron." It would
be a potluck supper on Oct. 30 at Oahu Cemetery and start at 4:00pm. Jim will confer with Pat about making
the arrangements. Further discussion at the August meeting.
ANNUAL
MEETING:
HOTEL:
Helen has the Hotel Lanai reservation form that will be duplicated for the
mailing. Individuals will make their own reservations:
for the
first night they are due no later than August 19; for the second night, January
19. Anyone staying elsewhere than the Hotel Lanai will be responsible for
showing up at announced times for transportation to the activities.
REGISTRATION/LOGISTICS:
Helen will create a form for conference registration and other fees (vehicles,
gas, honoraria and lei for speakers, dinner, lunches). The forms will be put on
the web site. On the second night, dinner is up to each person. Vehicles will
be rented at the airport and will be scheduled for departure based on the
airline schedule.
STUDENT
PRESENTATIONS: We discussed subsidizing a library school student to give a
paper on an archives topic at the conference. One suggetion was to conduct a
fundraiser for the subsidy, possibly a workshop in Honolulu in October or
November on caring for personal papers and photographs. Andrew will ask
students if anyone is interested.
PROGRAM:
There was a discussion about the activities we could schedule for the annual
meeting. One suggestion we tentatively agreed on
was to
hold a free workshop for Lanai residents on caring for personal papers and
photographs. Helen will find out if the Lanai Public Library or the community
center has an appropriate venue.
STATE
REGISTRATION OF AHA: Every year AHA must register as an active organization
with the State of Hawaii's Dept. of Commerce and Consumer
Affairs.
Ellen will fill out the form Jim had and send it in with the $5 check Helen
wrote.
NEXT
MEETING: Tuesday, July 27, 2004, 5:30pm. We decided to go out for dinner after
the July meeting, place to be decided later.
The
meeting was adjourned at 6:45pm.
Respectfully
submitted,
Ellen Chapman, Secretary