Present: Jim Cartwright, Ellen
Chapman, Judy Kearney, Pat Ogburn, Leilani
Pyle, Helen Wong Smith, Linda
Soma, Andrew Wertheimer
Jim called the meeting to order at
5:40. Draft 2 minutes of the March
meeting were accepted.
PROFESSIONAL MEETINGS:
SPRING: Andrew said that the ALA
student chapter has not worked on this yet. Valerie Coleman's end-of-program
presentation is still scheduled for the middle of a workday, which will be
inconvenient for most AHA members. We agreed to co-sponsor the event and
contribute $25 and Jim or Pat will attend as AHA representative. A tour of
'Iolani Palace is still of interest; Andrew will follow up.
FALL: Helen reported that Nancy
Zimmelman, archivist of the Robert F. Kennedy Collection at the California
State Archives, has agreed to speak. We decided on Sept. 11, with Ms. Zimmelman
arriving a couple of days ahead of that date. She cannot accept an honorarium
but we will pay for her airfare, lodging and meals. Helen will email the
membership asking if anyone can host her.
SOCIALS: The summer social will be
at Mary Judd's house on Sunday, July 25, starting about 11:00. AHA will supply
drinks and lei for Mary and her family; everyone else will contribute to the
potluck meal. Judy will include information about this and a map to the house
in the next newsletter.
ANNUAL MEETING:
DATES: The annual meeting will be
on Lanai, Saturday and Sunday, February 19-20, 2005, the Presidents Day weekend
(the holiday is observed on Monday, Feb. 21).
LODGING: There was discussion of
lodging options. Leilani will gather information about Castle & Cooke
Resort's Social Hall (can sleep 14) and Helen will inquire about the Hotel Lanai.
TRANSPORTATION: Helen will find
out about air transportation times and costs. Leilani will find out about
ferries from Maui. For transportation on Lanai we will need several Jeeps, or
4-wheel drive vehicles, at $129 per day for two days.
ACTIVITIES: Possible activities
include visiting the Luahiwa petroglyphs and a small museum with archives;
Leilani, Helen and Linda will draw up plans for this. Andrew said that HLA and
HASL are trying to encourage UH library students to participate in the
profession by inviting students to
submit papers, the best of which will be presented at a conference. We agreed
to try this for AHA if there is time in the program and space in the facilities
to accommodate such an activity. If not, we could schedule it for a brown-bag
event later.
BYLAWS: Jim and Judy have drafted changes and plan to put them to
a vote at the February 2005 annual meeting. Members must have copies of the proposed
changes 30 days before the vote.
NEWSLETTER: Judy will include a summary of last year's Maunakea trip
and information about the summer social, including a map to the Judd house. We decided
the newsletter should be distributed no later than May 7, via email to most
members, and via regular mail for those without email.
NON-PROFITS: The Honolulu Japanese Chamber of Commerce has
asked for AHA assistance. We tentatively decided on July 17 for a half-day workshop at HJCC; Jim will confer with
HJCC. Helen will prepare a notice and place it in appropriate venues
(newspaper, radio stations, mailings to organizations)
FOR-PROFITS: We will not provide
workshops, but will refer requesters to the list of AHA consultants on the web
site.
DIRECTORY OF REPOSITORIES: Andrew reported that on the web site he has provided links
to the Hawaii Historical Society and other organizations. The web site will
serve in place of a printed directory.
http://www2.hawaii.edu/~wertheim/AHA.html
ORAL HISTORIES OF LONG-TIME AHA
MEMBERS: We will place a call to members in
the newsletter, asking for someone to submit a proposal for organizing a
project to interview and record long-time AHA members' recollections of the
organization's early days. The proposal would outline: needs for grants and
equipment; guidelines for procedures and questions; finding and training
qualified volunteer interviewers; and identifying those to be interviewed. The
proposal is to be submitted to Jim for review by the Board.
"LASTING IMPRESSIONS"
EXHIBIT, MISSION HOUSES: Kanani Reppun
invited AHA members to visit this
exhibit on a Saturday for a behind-the-scenes tour. We decided late May or
early June would be best. Jim will contact Kanani for more information,
including whether or not there is a fee. When all is arranged, a notice will be
put in the newsletter.
NOMINATION OF NEW U.S.
ARCHIVIST: Pat presented information on
the controversy over Pres. Bush's nomination of a new U.S. Archivist. After a discussion,
we asked Jim to draft letters on behalf of AHA to send to Senators Inouye and
Akaka, the chair and ranking member of the U.S. Senate's Governmental Affairs
Committee, SAA, and NCH.
UH LIS GRADUATION: Andrew announced that there will be a dinner on May 8 celebrating
the graduation of the latest class of the UH Library and Information Science
Program. Each grad will get a packet of information about professional
organizations and opportunities. We decided to provide for the packets a
membership application with information about AHA. Andrew will use the existing
membership form and draft the text about AHA. AHA FLYER: The item above
prompted us to discuss the need for a general AHA flyer to distribute, on spec
or in response to requests for information. It would include a membership
application and a description
of AHA and its programs. Helen
will prepare a draft for us.
SIGNATURES ON CHECKS: Jim said that two people should sign each AHA check, as is
standard practice in most organizations. Helen will arrange for the President,
Vice-president, and Treasurer to sign signature cards, so that any two of them
will be able to sign a check.
MAHALO: Jim thanked the board members for all their work.
The meeting was adjourned at 7:00
Respectfully submitted,
*****Next Meeting: Tuesday, May
25, 2004, 5:30pm
Archives Reading Room,
Hamilton Library Addition, 5th floor