Frequently Asked Questions
and Finding Aids
FREQUENTLY ASKED QUESTIONS
Hawaiian Sugar Planters' Association Plantation Archives
What is in the Plantation Archives?
The Plantation Archives contains the business records of various sugar
companies in Hawaii. See About the Plantation Archives
for its scope and contents.
Does the Plantation Archives hold records from all sugar plantions in
No, not all. For a list of the plantations included in the Plantation
Archives, see Plantations and Finding Aids.
For the location of other sugar-related resources in Hawaii, refer to
Sugar in Hawaii: a Guide to Historical Resources, compiled and
annotated by Susan M. Campbell, edited by Linda Menton. Honolulu: Humanities
Program of the State Foundation on culture and the Arts, in cooperation
with The Hawaiian Historical Society, 1986.
Have any of the Plantation Archives materials been microfilmed or digitized?
No, they have not. Access to Plantation Archives materials still requires
a visit to the UHM Library.
How can I get copies of materials in the Plantation Archives?
Researchers may make photographic copies of materials in the Plantation
Archives. Any type of camera is allowed, as long as flash is not used,
and as long as use of equipment does not damage or endanger the materials.
Photocopying and scanning of materials is not allowed. Researchers requiring
the services of UHM Library to reproduce materials should contact a Special
Collections librarian (firstname.lastname@example.org; (808) 956-8264). Publication
and use of materials in the Plantation Archives require acknowlegement
of the source (see next question).
How do I cite to the Plantation Archives?
Publications quoting from or referring to portions of the Plantation
Archives are required to properly acknowledge the source as "Hawaiian
Sugar Planters' Association Plantation Archives, University of Hawaii
at Manoa Library Hawaiian Collection." When citing to a specific
document, use the following format: sugar company code, location code,
title. Example: Hawaiian Sugar Planters' Association Plantation Archives,
University of Hawaii at Manoa Library Hawaiian Collection. OSC 1/1, Correspondence
from Hackfeld - 1897.
Can I use the Plantation Archives for genealogical and family history
While the Plantation Archives is consulted by researchers seeking information
on family members, we strongly recommend that researchers consult other
sources before turning to the Plantation Archives. Some of the plantations'
collections do include personnel and payroll records, but there are no
name indexes available.
How do I use the Plantation Archives?
The HSPA Plantation Archives is available for use by UHM students, faculty
and staff, and the general public, in the reading room of the UHM Library's
Special Collections. Access to the Plantation Archives is by appointment
only. See Use and Access for further information.
For reference desk and reading room hours, see the Special
Collections web pages.
If I am planning on visiting Hawaii, how can I arrange to use the Plantation
Archives and what should I know?
Access to the Plantation Archives is by appointment only. We ask researchers
to review the informational web pages and appropriate plantations' registers
and finding aids, and to consult with a reference librarian before submitting
a request. Be sure to factor in time for consultation and retrieval (retrieval
can take up to 48 hours), and contact us ahead of time, to ensure that
your materials can be retrieved in time for your visit. Also note that
the hours within which HSPA can be used are limited. See Use
and Access for details.
What happens if I miss my appointment time to use the Plantation Archives?
If you need to cancel your appointment, please let us know. If you need
to postpone your appointment, please contact us to reschedule. All materials
held for appointments not kept or not rescheduled will be reshelved. After
that, requests will need to be resubmitted and appointments rescheduled;
retrieval will again take up to 48 hours. (email@example.com; (808)
Can I use the Plantation Archives if I am not able to visit the UHM
Reference librarians at the UHM Library's Special Collections can answer
basic questions about the Plantation Archives. Much of the information
the librarians can provide is available in these HSPA Plantation Archives
web pages. See the Special
Collections web pages for reference desk hours, and contact information.
For reference inquiries beyond this, the UHM Library's External Services
Program (ESP) offers research services on a cost-recovery basis. See ESP's
web pages for rates and contact information.
What is the difference between the HSPA Plantation Archives and the
archives of the HSPA?
The HSPA Plantation Archives contains the business records of various
sugar companies in Hawaii. This collection, originally gathered and organized
by the HSPA, was given to and is now held by the University of Hawaii
at Manoa Library. For brevity, people sometimes refer to this collection
The archives of the HSPA contains the business records of the Hawaiian
Sugar Planters' Association. These records are kept by HSPA's successor
company, the Hawaii Agriculture
Research Center (HARC).