BASIC PROCEDURE:

Make a keyword search by 035 ^9 original system number: CARL0000000001 to CARL0000001647
Retrieve HSMI bib record (there will be at least one unrelated duplicate from the UH System Owning Library).

Or limit by location and search by 898 FSCO keyword

BIB RECORD:
Change 035 CARL to HSMI
Correct obvious 245 non-filing character coding errors
If there is a 590 note for other holding libraries, check that there are holdings and item records reflecting those; create as needed.
If there is a 590 note for additional UHM copies, check that there are holdings and item records reflecting those; create as needed.

HOLDINGS RECORD:
Check 852 call no. type
( 0 = Library of Congress type call no.)
( 8 = Other accession type no.)
Check 852 #b location code , #t Copy 2 , #z public note
Check 852 #h and #i call number parsing
Delete 866 with extraneous data

ITEM RECORD:
Check Perm. Loc. as indicated below
Verify that Item Type is "Library Use Only"
Delete extraneous data in Enum.

BISHOP MUSEUM CHANGES: (362 records to review; done 12/20/00;
Waiting to hear from J. Short on final review of bib records)

HOLDINGS RECORD: 852 0 #b SIMbmlff #h M1844.H3 #i H3s l.c. nnn
ITEM RECORD: Perm.Loc.: HSMI Bishop Museum Lib ff

HOLDINGS RECORD: 852 0 #b SIMbmlff #h M1844.H3 #i H3 l.c. box n.n
ITEM RECORD: Perm.Loc.: HSMI Bishop Museum Lib ff

HOLDINGS RECORD: 852 8 #b SIMbpbmlib #hLIBRARY
ITEM RECORD: Perm.Loc.: HSMI Bishop Museum Lib

HOLDINGS RECORD: 852 8 #b SIMbpbmlib h MS Grp nn Box n.nn
ITEM RECORD: Perm.Loc.: HSMI Bishop Museum Lib

Verify and fill in missing box and folder numbers

HAMILTON CHANGES: (403 records to review; completed 12/26/00)
Waiting to hear from J. Hori on final review of bib records

HOLDINGS RECORD: 852 0 #b SIMouz #h M142.H3 #i [remainder of call no.]
ITEM RECORD: Perm.Loc.: HSMI Hamilton Hawn

HOLDINGS RECORD: 852 0 #b SIMouz #h M1629.7.H3 #i [remainder of call no.]
ITEM RECORD: Perm.Loc.: HSMI Hamilton Hawn

HOLDINGS RECORD: 852 8 #b SIMouzRare #h XX nnn
ITEM RECORD: Perm.Loc.: HSMI Hamilton Hawn Rare

HOLDINGS RECORD: 852 8 #b SIMouzRare #h MANUSCRIPT H000nn
ITEM RECORD: Perm.Loc.: HSMI Hamilton Hawn Rare

NOTE: Need to request location code for HSMI Hamilton Hawn f
NOTE: Need to request location code for HSMI Hamilton Hawn ff
NOTE: Need to request location code for HSMI Hamilton Hawn Closed f

STATE LIBRARY CHANGES: (ca. 600 records to review;
300 records of photocopies deleted as of 12/19/00)
Waiting to hear from V. Tam on final review of bib records

Delete all records for photocopies
HOLDINGS RECORD: 852 8 #b SIMhsl #h Hawaiian sheet music file
ITEM RECORD: Perm.Loc.: HSMI Hawaii State Library

OPAC DISPLAY NAMES:

Hawaii Sheet Music Index: Bishop Museum Library-Lib Use Only
Hawaii Sheet Music Index: Hamilton Hawaiian-Library Use Only
Hawaii Sheet Music Index: Hamilton Hawn Rare-Lib Use Only
Hawaii Sheet Music Index: Hawaii State Library-Lib Use Only

OPAC LOCATION LIMIT NAMES:

Hawaii Sheet Music Index: All Collections
Hawaii Sheet Music Index: Bishop Museum
Hawaii Sheet Music Index: Hamilton Special Collections
Hawaii Sheet Music Index: Hawaii State Library

STAFF LOCATION CODES AND NAMES:

SIMbma ===== HSMI Bishop Museum Archiv
SIMbmlff === HSMI Bishop Museum Lib ff
SIMbpbmlib = HSMI Bishop Museum Lib
SIMHAPcat == HSMI Cataloging Desk
SIMhsl ===== HSMI Hawaii State Library
SIMouz ===== HSMI Hamilton Hawn
SIMouzRare = HSMI Hamilton Hawn Rare
SIMreview == HSMI Review

RECORD UPGRADES TO DO LATER:

008 language code
050 -4 LC type call no. [from holdings record]
099 -- Accession type call no. [from holdings record]
246 3- variant title access as needed (example: 245 Ika; 246 I ka)
247 -- change to 246 as below (done 1/29/01)
246 1- #i Initial article #a First line or chorus line
651 -0 Geographic name qualifier (Hawaii) as needed
651 -0 #v Songs and music
700 1- check surnames without comma

852 8- change 8 to zero for LC-type call noumbers (done Sept. 2001)