last revised: February 2012
Article I: Identification
This organization shall be known as the "Regents and Presidential Scholars Club" (RAPS).
Article II: Purpose
The purposes of this organization shall be to:
- Stimulate social and cultural environment for its members;
- Build friendship and promote leadership; and
- Make positive contributions to the community.
Article III: Members
All recipients, present or former, of the Regents and Presidential Scholarship for Academic Excellence are eligible for membership. All recipients who pay dues shall be considered members.
Article IV: Rights and Duties of Members
- Have the right to vote;
- Have the right to be members of committees and serve as committee chairs and officers; and
- Should attend meetings and functions.
Article V: Structure
This organization shall consist of an Executive Board and ad-hoc committees.
Section 1: The Executive Board
- Shall consist of
- President who shall
- Provide leadership and direction;
- Run meetings; and
- Vote only in the case of a tie, except for elections to the Executive Board.
- Vice President who shall
- Take the place of the President when necessary;
- Coordinate all elections; and
- Assume the office of the President if the President is unable to perform his/her duties.
- Secretary who shall
- Take minutes at all meetings;
- Be responsible for communications between this organization and other bodies; and
- Maintain a file of the minutes.
- Treasurer who shall
- Be responsible for all financial records pertaining to this organization;
- Seek majority approval from the Executive Board before appropriating funds;
- Direct fundraisers as needed; and
- Collect dues.
- Webmaster who shall
- Be responsible for the maintenance of electronic resources pertaining to this organization, including but not limited to the website and email account; and
- Obtain photographs and other digital records
of events and activities.
- President who shall
Section 2: Ad-Hoc Committees
- Shall be established by the Executive Board when necessary.
- Shall be directed by a chairperson, who shall
- Be appointed by the President, subject to majority approval by members' votes;
- Report to and work with the Vice President;
- Not serve more than once in the same position; and
- Be a nonvoting member on the Executive Board.
- May call and hold own meetings.
Article VI: Policies and Procedures
Section 1: Meetings
- Will be called by the Executive Board;
- Will be publicized by the Communications Committee; and
- Will be governed by Robert's Rules of Order.
Section 2: Voting
- Motions will be passed only with a majority vote based on the number of members present; and
- President will vote only in the case of a tie.
Section 3: Elections
- The Vice President shall coordinate elections;
- Elections shall be held approximately four weeks prior to the end of the Fall Semester and shall be conducted by secret ballot;
- Election date and nominees shall be publicized approximately one week prior to the election date;
- If members cannot attend the election meeting, they may notify the Secretary prior to the meeting, and vote with legitimate excuse;
- A special election shall be held if an office is vacated, and shall be conducted by secret ballot; and
- Officers chosen by a special election shall remain eligible to run for the same position in the next regular election.
Section 4: Termination of an Officer
In the case that members feel that an Executive Board member is not fulfilling his/her duties, the latter may be removed from his/her position through the following procedure:
- A petition for recall with the signatures of 1/4 of the membership shall be submitted to the Executive Board;
- A forum shall be held at the next general meeting following the receipt of the petition;
- The recall election shall be publicized approximately one week prior to the meeting;
- A recall election shall be held at the next general meeting, and shall be conducted by secret ballot; and
- A 2/3 majority vote is required to enact the recall.
Section 5: Dues
- Must be paid to the Treasurer by the third meeting of each semester; and
- Shall be set by the Executive Board.
Section 6: Amendments
- 2/3 majority of all current members shall be necessary to pass an amendment to the Constitution;
- Members must be notified approximately one week in advance of the vote on an amendment; and
- The Executive Board shall review the Constitution annually.