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2014-2015 APPLICATION

MEMBER
CAMPUSES

2014 TIMELINE & DEADLINES

 

 

UH-Manoa NSE Office Contact Information:

 

sandyd@hawaii.edu

 

808-956-6772

 

 

 

 

  

 

 

2014-2015 Exchange Information

 

Please read the information below, which pertains specifically to UH Manoa students interested in going on exchange. In addition, the 2014-2015 NSE Directories are available for pick up outside our office at Phys Sci Room #205. The website www.nse.org should be consulted for updated cost and major availability.

 

 

The National Student Exchange Program offers students the opportunity to study for one or two semesters (most exchanges begin fall term), paying either UHM tuition or resident tuition at the host campus. Approximately 175 institutions participate in the student exchange program. The program does not include private universities.

 

Through new social, cultural and educational experiences, the mainland experience promotes growth in maturity, independence and self-confidence, as well as new perspectives of self, family and the world outside of Hawai’i. Students who have participated in the program are enthusiastic about their experience and recommend the program to others.

 

ELIGIBILITY

  • Be a classified undergraduate full-time student; priority for Hawaii residents.

  • A cumulative GPA of 2.5 or higher (only grades earned at UHM will be considered) This GPA must be maintained at the end of the semester preceding exchange, or exchange placement will be canceled. 

  • Carry 12 credits or more the semester preceding exchange, and having completed at least 24 credits by the time the exchange occurs.

  • Seniors are eligible; however, it may be difficult to get remaining graduation requirements because of limited course availability at some schools. Seniors should check with their respective academic departments regarding graduation requirements before applying for exchange.

 

COSTS

  • Non-refundable application fee of $200 (The NSE coordinator will email you regarding when to pay it).

  • Plan A Tuition: Pay host institution’s resident tuition and fees.

  • Plan B Tuition: Pay UH Manoa tuition and fees (under your tuition status: some schools offer only one plan; others offer both Plan A and B).

  • Room and board for one semester averages $4,000-$5,000 depending on host school. Some cost more, some less.

  • Airfare to host institution.

  • Estimated total costs: Averages $8,000-$10,000 per semester, depending on Plan and location of exchange (less for mid-West or California schools).

 

FINANCIAL AID

Most students go on Plan A to receive financial aid from their host schools (most other NSE schools have less expensive tuition than UHM). Financial aid will also be available for Plan B. Even if you have never received financial aid before, you may be eligible. It is important to process applications early (FAFSA by February 12), listing all schools you might exchange to.

 

LENGTH OF EXCHANGE

UHM participants may exchange for fall semester or for a FULL academic year. A limited number of schools are available for exchanges beginning in January (see the bulletin board outside of Phys Sci 206 from August through November). The deadline to apply for spring placement is October 1.

 

TRAVEL PLANS

The National Student Exchange does not assist with travel plans.  Students must make their own arrangements.

 

ACADEMIC PLAN

After receiving official notification of being placed at one of your schools of choice, you will need to be advised by department and/or college advisors, and to develop a two-year academic plan; a list of courses you plan to take during your exchange (it is important to include a number of alternatives, in case your first choices are not available), and courses you plan to take the semester you return to UHM. (You will be registering online for the next fall in April while still at your host school.  If you have a transcript sent back to UHM Admissions and Records by February, your class standing for registration will be advanced.)  UHM advisors can determine which host institution courses are equivalent to your UHM requirements.  You can get a preliminary idea of mainland school courses which will transfer back to UHM by checking "Transfer Credit Search" on the website: www.hawaii.edu/odstc. This site shows UHM equivalents of courses students have previously transferred back to UHM.

 

There are no guarantees for getting courses.  Although most schools register NSE students with or ahead of their own continuing students, NSE status is unclassified.  Be sure to note closed or limited majors for NSE at each school.  If you are a business major, be sure you choose a school with appropriate accreditation (list available here).

 

**For some majors, you need to declare and be accepted by the appropriate department/college before going on exchange in order to access courses in that field at the host school.

 

GRADES AND CREDITS

During your exchange, you must maintain a minimum GPA of 2.0. The grades earned at your host institution will not affect your UHM cumulative GPA, which is calculated only on grades earned at UHM.

 

TRANSFERRING TO HOST SCHOOL AND RESIDENCY

Most students return to UHM after their exchange. However, if you decide to transfer, your year on exchange is not applicable toward meeting residency requirements. Please notify the UHM NSE office of your intention to transfer. Be careful not to register to vote in your NSE state if you are not going to transfer; if you do, you lose Hawaii residency.

 

 

The NSE Directory is available at Physical Science 206 on the rack outside the office door.

 

Please read the printed materials carefully, and refer to the detailed information in the National Student Exchange Directory, as well as that on the www.nse.org website.  Pages 11-15 on “Exchange Policies and Considerations” contain very important information for planning your exchange.  Other helpful sections of the Directory are described below.  If, after studying these sources, you still have questions, e-mail sandyd@hawaii.edu

Each year 60 to 100 UHM students participate in the National Student Exchange program (NSE), spending one or two semesters at one of 175 participating state universities on the mainland and in Canada.  To participate, you must be enrolled full-time and have a cumulative GPA of 2.5 (some schools or programs require a higher GPA).  Be sure to note on pages 6-9 in the NSE handbook whether a school is open, even or uneven on Plan A or B.  Only those listed as "open" will accept all students who want to go there.  With careful academic planning, the courses taken on exchange can transfer back into the UHM degree program, without delaying graduation.  In considering which school is best for you, you need to think of several factors, and consult all the available information.   

Making Preliminary Choices of Your Preferred Schools:

Obtain the NSE Directory from the rack outside the exchange office.

 

  1. See pages 5 to 9 and map (16-17) for which state/part of the country you prefer.

  2. Pages 5 to 9 also show campus enrollments and the size of the town/city in which the campus is located.

  3. A searchable listing of majors offered by exchange schools is available at the website www.nse.org.  Be sure the field in which you wish to take courses is not listed as “limited” or “closed” in the Directory under the school you wish to visit.  Each school’s catalog of courses is also accessible through www.nse.org. Nursing and education are generally unavailable.

  4. At www.nse.org, you can choose a state, than choose a school and get 4-5 pages of information on that school. This includes whether a school is available on Plan A and/or B and limitations in courses as well as costs for tuition/fees and room/board whether the academic schedule and charges are on a semester or quarter plan, and the FAFSA code for each school.   

  5. When you have made preliminary selections, check academic offerings in your field with a major advisor.  After placement, you need to complete a more formal advising process to see which major and general education courses are most likely to transfer.  Because it is sometimes difficult to get your planned courses at the exchange schools (and there are no guarantees), alternative courses should be planned

 

Factors affecting whether you get the school(s) you want:

 

  1. There are 175 schools currently participating in the NSE consortium.  Several of them will be ideal for you and will accept you. Any UHM student who is full-time, classified, and has a 2.5 cumulative GPA can go somewhere.

  2. The final decision on assigning a student to a certain exchange school is up to that host school. Most schools have far smaller programs than that of UHM and frequently have various restrictions on how many students they can take.

  3. If more UHM students want a school than it can take (see #2 above), applicants are ranked for priority to be accepted by that school. Hawaii residents will be given priority, as the university joined this program primarily to provide Hawaii residents this opportunity. If residency is not a factor, ranking is by class standing and GPA combined.

  4. Placement assignments to exchange schools are made by NSE coordinators of all the participating institutions at a yearly national conference in mid-March. We will not know your chances of getting limited schools until late February. There is no advantage in applying early, and no applications will be accepted before January 15 (hours to turn in applications will be posted at that time.)

 

Getting Financial Aid for Going on Exchange 

 

  1. Most students needing financial aid should choose Plan A which is generally cheaper and apply for aid at the host school.  Students on Plan B (paying UHM tuition and being waived at the host school), can get financial aid from UHM and use UHM scholarships (most exchange schools take a very limited number of students on plan B).

  2. For optimal consideration for aid, the FAFSA must be filed by February 12 (or earlier, if stated in the Directory or school catalog).

  3. You should list on the FAFSA the code for each school to which you might exchange.

  4. It is essential that you follow up early with each potential school on financial aid requirements specific to each school.  Phone numbers for each NSE school financial aid office are available in the NSE office.  You should also keep in touch with the host school financial aid office in case you have been selected for verification and are required to submit tax forms, etc.   

  5. If you register at UHM and list UHM on your FAFSA, you may interfere with your financial aid from your NSE school.

  6. If you have previously had loans from UHM, you must schedule an exit interview with a UHM financial aid counselor before leaving.

 

 

Timeline and Deadlines (see Important Dates and Limited Schools for details)

 

December 16, 2013

 

Application forms available online at http://www2.hawaii.edu/~nse or at Physical Science 206

January 15, 2014

 

 

First day that applications will be accepted (You will be charged an electronic fee which can be accessed via MyUH)

February 12, 2014 

 

Priority application deadline (for ranking at limited schools)

February 21, 2014

Final pre-placement conference application deadline for maximum school availability
 

March 17, 2014

 

All applicants informed of 2014-2015 school placement

March 17- May 1, 2014

 

Applications for Fall exchange at remaining post-conference schools accepted (some schools may have earlier deadlines than May 1, 2014)

 

NOTE: No one will be placed until the $200 application placement fee is paid.

 

Limited Schools

 

During the last few years, the following schools have not taken all the UHM students who wanted them.  Other schools may be very limited on Plan B, or may have limited campus housing available (see NSE Directory).

 

  • Cal Poly San Luis Obispo
  • California State (LA, East Bay, Monterey Bay)
  • College of Charleston
  • Florida International
  • Howard University
  • Humboldt State
  • University of Arizona
  • University of Connecticut
  • University of Georgia
  • University of N. Colorado
  • University of the Virgin Islands
  • University of Washington
  • Portland State University
  • Fresno State

 

(When more UHM students want a school than the school will accept, Hawaii residents have priority. If residency is not a factor, ranking is by class standing and GPA combined.)

 

Informational Meetings

 

Informational meetings will be held in room 206 of the Physical Science Building.

 

Days Times
Friday, October 4 1:00 p.m.
Thursday, October 10 2:00 p.m.
Monday, October 14 10:30 a.m.
Tuesday, October 22 10:00 a.m.
Friday, October 25 12:00 p.m.
Wednesday, October 30 2:00 p.m.
Friday, November 8 3:00 p.m.
Tuesday, November 12 10:00 a.m.
Friday, November 22 12:00 p.m.
Thursday, December 5 3:00 p.m.
Friday, December 13 12:00 p.m. and 3:00 p.m.

 

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University of Hawai'i at Mānoa

National Student Exchange

Physical Science 206

Honolulu, Hawai'i  96822-2205

Telephone: (808) 956-6772 | Facsimile: (808) 956-5030

Email: sandyd@hawaii.edu

       Last Updated: 2013, November 21