Nates Webpages
- NDPTC
- Contracts
- Procurement
- Travel
- Non-Employees
- Budget
- Budget Categories
- BLS
- Personnel
- PeopleSoft
- P-Card
- Accts Receivable
- Deposits
- eFacilities
- Proj Mgmt
- Risk Mgmt
- Tools/Resources
- Rules/Regs
- OneNote
Site Search
Personnel
College of Social Sciences Personnel Website
Search Functions
Update Faculty/Staff Directory
Position Request
Advertising
Recruitment/Interviewing
- Online Applicant Data System Manual
- EEO Website: Online Applicant Data System
- Print out UH Form 17 equivalent
- Recruitment File/Folder
- Keep all interview sheets and notes
- Original application documents
- Keep folder in same section as other recruitment files
- OHR Website
- To Get Employee ID#
- Go into Peoplesoft
- Select from menu: Get Empl ID & Print PAHR
- Search for the person in the system
- make sure the person doesn't already have an ID#
- Add person to the system to get ID#
- To Obtain New UH Username
- Employee Checklist for New Hires
- To UH Payroll (Mark on top right: WD & PR#)
- Original PNF
- Tax Forms
- D-60
- To DAGS Central Payroll Office via State Messenger Service
- D-90: Employees Designation of Beneficiary
- To ERS via State Messenger Service
- EC&B-1: ERS Membership Enrollment Form
- Copy of PNF
- Form 1-A: ERS Designation of Beneficiary
- I-9: Keep in a Separate Binder
- Tuberculosis Clearance Certificates: Keep in a Separate Binder
- Fax to EUTF
- EC-1: EUTF Enrollment Application
- Life Insurance: Standard Insurance Company Form
- UH Form 92: Keep in a Separate Binder
- To UH Payroll (Mark on top right: WD & PR#)
Hiring Notes
- Executive
- Appointing Officer is the Director of Human Resources
- Personnel File is kept by OHR System
- all original hire docs go to OHR System
- Faculty
- APT
- Get SF-1 Approved
- Get Position# from Personnel Officer
- Create Position Description through Position Decription Generator
- Criminal History Check
US Citizenship & Immigration Services
- Emergency Hires - Civil Service
- HRD-1 (for Vicing Position)
- Attach a copy of the Position Description
- UH Form 13
- Checklist A - Prior to Start Date
- TB Clearance can be submitted separately from the checklist
- Checklist B - After Start Date
- Social Security Notice
- Social security is not taken out and therefore is not used as part of SSA's retirement calculations
- This applies for casual hires, exempt hourly, and 89 day hires
- Social Security Notice
- Criminal Background checks required for all 89-day hires
- DHRD Form 329c
- HRD-1 (for Vicing Position)
- Position Description
- Department of Human Resources Development
- Position Classification & Compensation
- Take a look at the class specs & mq's
- Position Classification & Compensation
- Create a Position Description
- Submit PD with HRD-1 Form to OHR
- Department of Human Resources Development
- HRD-1 Form
- Org Charts
- UH Form 13 - Request to fill
- SCOPIS
- HireNet Hawaii (need to advertise here)
- Course Buyout
- Faculty Overload Worksheet
- Graduate Assistant Overload Worksheet
- University of Hawaii Records
- UH Form 33 Changes or Corrections of Key Personal Data
- Don't forget to update Home phone# as well
- Fax to ERS 586-1731
- Fax to Employee Representative
- HGEA Fiscal 523-6879
- UHPA
- UPW
- UH Form 33 Changes or Corrections of Key Personal Data
- EUTF
- Island Savings Plan Beneficiary Designation Form
- To make your spouse the beneficiary
- D-90 Employee's Designation of Beneficiary - State of Hawaii
- ERS Contributory/Hybrid Plan Designation of Beneficiary
- W-4 Federal Withholdings
- HW-4 State Withholdings
- Update Personal Info in Peoplesoft
- Insert Row, add new address and save
- University of Hawaii Records
- UH Form 33 Changes or Corrections of Key Personal Data
- Don't forget to update Home phone# as well
- Fax to ERS 586-1731
- Fax to Employee Representative
- HGEA Fiscal 523-6879
- UHPA
- UPW
- UH Form 33 Changes or Corrections of Key Personal Data
- Island Savings Plan Change of Address Form
- Deferred Compensation Account
- EUTF
- Standard Life Insurance Provided by Employer
To Change Record to Account for Newborn(s)
- University of Hawaii Records
- EUTF
- Standard Life Insurance Provided by Employer
- To add as beneficiary
- ERS Contributory/Hybrid Plan Designation of Beneficiary (Form 1A)
- D-90 Employee's Designation of Beneficiary - State of Hawaii
- Island Savings Plan Beneficiary Designation Form
- for Deferred Compensation Account (if applicable)
- W-4 Federal Withholdings (for change in exemptions only)
- HW-4 State Withholdings (for change in exemptions only)
- Leave Records
- Leave Records - for Personnel Officer
- Leave Cards
- Collect Original copies for the Department
- Doublecheck to make sure dates don't overlap months
- Submit originals to ______ when due (usually monthly)
Student Employment & Cooperative Education (SECE)
RCUH Personnel
Forms
- I-9 Employment Eligibility Verification
- EC-1
- This form is faxed to EUTF (Keep confirmation record)
- If employee (or covered person) is not in the State system, need to call EUTF to make sure that the form has been completed correctly. Get the person into the State system.
Sabbatical/Professional Improvement Leave
- Faculty
- APT
- Submit memo to request
- Make sure you indicate how it will benefit the Department
- Also indicate how duties will be covered
- UH Form 38 - MOA (PERS)
- Article 27 of the Unit 08 Contract (Page 26 of pdf doc)
- APM A9.430 Professional Improvement Leaves for APT Personnel
- Submit memo to request
Workers' Compensation (APM A9.720)
- Employee requirements
- See Nate for packet or print pages 8-9, 11-12, and 14 from the APM A9.720
- Workers' Compensation Packet
- Workers' Compensation Highlights
- Attachment 1 - Report of Work-Related Injury/Illness
- Attachment 3 - What To Do For Work-Related Injury/Illness
- UH Form 83: Attachment 4 - Time-Off For Treatment of Work-Related Injury/Illness
- UH Form 41: Attachment 6 - Sick/Vacation Pay During Receipt of Workers' Compensation Disability Benefits
- Complete all necessary sections and submit to your supervisor for signature
- For WC Coordinator (Nate)
- Fax the following completed forms
to First Insurance Company (545-3120) and Suzette Leong (956-2304)
- UH Form 79 - Report of Work-Related Injury/Illness (pages 8-9)
- UH Form 42 - Computation of Average Weekly Wages for Temporary Disability Payments (page 15) - to be completed by
- UH Form 41 is to be kept with the file.
- Fax the following completed forms
to First Insurance Company (545-3120) and Suzette Leong (956-2304)
- If time-off is required for treatment, UH Form 83 needs to be completed
- Supervisor fills in date and time left and signs
- Medical provider completes Part III
- Supervisor fills in date and time returned and signs
- Give form to WC Coordinator (Nate)
- Employee(s) need to submit Letter of Resignation to their supervisor
- Original Letter is given to Personnel Officer
- Send Original PNF to UH Payroll
- Fax PNF to ERS (586-1731)
- For Civil Service Employees
- Send to OHR-Civil Service Section
- DPS Form 7
- 4 prior years of vacation & sick leave balances
- Send to OHR-Civil Service Section
- Prepare and fax EC-1 to EUTF (586-2161)
- If Employee is unavailable for signature, then type in "Prepared by Department"
- Form G-2
- APT
- Send original G-2 to UH Payroll with a copy of last Leave Report
- Send a copy of G-2 to ERS via State Messenger Service
- Civil Service Employees
- Send Original G-2 to UH Payroll
- Send copy of G-2 with DPS Form 7 & leave records for past 4 years to OHR - Civil Service Section
- Send a copy of G-2 to ERS via State Messenger Service
- APT
- BOR Online Reporting
- Hybrid Reimbursements
- Employee should call ERS (586-1735) with their questions and to get instructions on how to get their reimbursements