These procedures will take effect _________________2003, for
all Unit DPC’s in compliance with provisions and have been developed in
accordance with Article I, “2003-2005 Agreement between the University
of Hawaii Professional Assembly and
the Board of Regents of the University
Article X of the 2003-2005 UHPA/BOR Agreement states: “Written Department or Division Personnel
Committee (DPC) procedures shall at a minimum provide for (a) secret ballot
voting at all final votes; (b) strict exclusion from voting of any individual
who is not a tenured bargaining unit 07 member over the tenure or contract
renewal of another Faculty Member; and (c)
allowing only Faculty Members of equal or
higher rank to vote on applications for promotions; and (d) procedures for the
orderly review of dossiers at the Department or Division level.”
“Non-tenure track bargaining unit members may participate in
the establishment of DPC policies and procedures, and they may also take part
in the discussions of the Personnel Committee if the Department or Division has
voted to include these Faculty Members in such
For purposes of these Unit Personnel guidelines, the MCC
faculty is divided into Divisions/Units. Outreach faculty from Molokai,
Lanai and Hana will be considered part of the division
in which resides their teaching discipline. Also, all references to Vice
Chancellor for Academic Affairs shall refer to the Maui Community College Vice
Chancellor for Academic Affairs.
DPC members will be selected by the Unit Chair (or designee) at the
beginning of each Fall Semester and will serve for the academic year.
may each decide whether to select one DPC for all personnel actions or
separate DPC’s for each action.
tenured faculty may serve as voting members on a DPC and at least one
member shall be from the applicant’s discipline, wherever possible.
usual number of DPC members is three.
shall not serve on reciprocal DPC’s in the same year.
attempt will be made to have one faculty member serve consistently on a
DPC throughout an individual’s probationary period. This person does not need to be
the DPC Chair.
- If a
vacancy arises, the DPC Chair, in consultation with the Unit Chair, will
select a replacement.
applicant may exclude participation by other department members where the
candidates believes that a conflict exists that would prevent the
Faculty Member’s fair evaluation of a tenure or
promotion application made by the candidate.
the approval of the Unit Chair, the DPC will select its own Chair by
DPC Chair serves for one Academic year but may be selected as many times
as needed, with the annual approval of the Division Chair/Unit Chair.
presence of all voting DPC members is necessary for any discussion/action
to take place.
DPC will discuss the strengths and weaknesses of the candidate, and the
Chair of the DPC shall be responsible for the writing of the consensus
opinion of the committee.
members of the DPC then should be polled as to whether they want to make
a recommendation for or against tenure/promotion. If a recommendation is made, all
members present at the DPC meeting vote. No abstentions are allowed. A majority
decision of the committee shall prevail. If the decision is not
unanimous, the minority members of the committee may submit a minority
minority report should be appended as part of the DPC’s
DPC recommendation is required for all contract renewal applications,
except those for Acting Appointments.
and Update of Procedures
of the approved DPC procedures will be filed with the Union. Copies shall
also be retained in the office of the Vice Chancellor for Academic
Vice Chancellor for Academic Affairs will initiate a review of the DPC
procedures after a request has been brought up at a Vice Chancellor’s
draft will be prepared and discussed in Units and the policy may be
revised or not.
- The proposed revision shall be sent
through the Vice Chancellor to the Chancellor and the union for review
and approval. Approved
amended procedures shall be filed with the Union
and the Vice Chancellor for Academic Affairs.