Malia S. Van Heukelem


University of Hawaii at Manoa, Honolulu, Hawaii
Masters of Library Information Science, January 2012 - August 2014
Internship: Hawaii State Archives, Spring 2014
Bachelor of Arts, Art Studio (emphasis on sculpture), September 1985 - May 1990

University of Maryland at College Park, College Park, Maryland
National Student Exchange Program, August 1988 - May 1989

Professional Experience

University of Hawaii at Manoa, Hamilton Library Preservation Lab, Honolulu, Hawaii
Preservation Management Specialist, October 2012 - Present
Oversees environmental monitoring and integrated pest management for the library. Supervises the pest team. Prepares reports and statistics on monitoring programs. Provides disaster planning, training and response. Assists with exhibition preparation and installation. Consults with library departments on preservation issues.

Preservation Support Specialist, April 2011 - October 2012
Recovery of irreplaceable flood damaged maps and books: including documentation, inventory, condition reporting, wet cleaning, dry-cleaning, flattening, encapsulation and mending. Contributed to a disaster plan update, the October 2011 flood response and recovery. Assisted with exhibition preparation and installation.

The Friends of Iolani Palace, Honolulu Hawaii
Collections Manager, April 2004 - November 2010
Responsible for the records management and physical care of 5,000 artifacts in the museum collection and over 300 artifacts on loan. Created the organization's first collections management policy, disaster plan and housekeeping manual. Implemented tracking for artifacts in storage and completed the first physical inventory. Performed artifact movement, weekly maintenance, integrated pest management, and inspection of artifacts on exhibit. Worked with contractors, security, housekeeping, and maintenance staff to monitor environmental conditions and the physical safety of collections. Worked with lenders, donors, conservators, appraisers, researchers, volunteers, and interns to coordinate logistics, access collections and information. Responded to requests for interior filming, photography, rights and reproductions. Coordinated collections transportation logistics with donors, lenders and fine art shipping companies. Responsible for Native American Graves Protection and Repatriation Act records. Assisted the Curator with acquisition research, conceptualizing exhibitions, and installations. Applied for and contributed to several successful grant applications and their administration. Organized workshops and lectures by visiting conservators and museum peers.

The State Foundation on Culture and the Arts, Honolulu, Hawaii
Collections Manager, November 1993 - March 2004
Managed the care and documentation of over 5000 public art commissions, purchases, and gifts. Secured contracts for the conservation of portable artwork. Oversaw storage, exhibition loans, examining artwork and writing condition reports, inventory reports and prioritizing collection care, computer and file information management. Served as staff reviewer for visual art grant applications and on a staff committee to recommend the grant program reorganization. Worked on special exhibitions, publications, and art festivals. Established an operating manual and disaster plan for the off-site storage facility. Researched and wrote the public art Collection Management Policy. Planned and coordinated a full physical inventory of over 4800 portable works of art at nearly 400 sites on 6 islands. Redesigned and worked with a consultant on conversion of the art collection databases. Served as Registrar during an extended vacancy. Worked with all parties to plan, design, construct, and install the galleries and art storage areas of the Hawaii State Art Museum, opened 2002.

Acting Manager, Art in Public Places Program, February 2002 - February 2003
Supervised and evaluated the program's seven professional staff and two clerical staff. Wrote position descriptions, initiated recruitment, and served on interview panels. Compiled and prioritized the annual program budget of over four million dollars. Drafted the first security program for the Hawaii State Art Museum.

Senior Preparator May 1990 - November 1993/ Preparator September 1989 - May 1990
Working supervisor for a team of preparators to pack, crate, transport and install art in state offices. Procured all photo-documentation, pedestals, cases, and framing for the collection. Assisted on all aspects of major and routine exhibitions. Coordinated a collection move to off-site storage. Received, labeled, and cleaned acquisitions. Assisted with collection registration. Designed and implemented a location system for art in a new storage facility.

Honors and Awards

Beta Phi Mu - International Library & Information Studies Honor Society, inducted 2014
Collections Emergency Response Team, American Institute for Conservation, 2011-present
Heritage Emergency Partnership Forum, Portland, Oregon, 2013
Grants panelist, Heritage & Preservation category, Hawaii State Foundation on Culture & the Arts, 2013
Grants panelist, Presentation category, Hawaii State Foundation on Culture & the Arts, 2007 & 2011
Grant field reviewer, Institute of Museums and Library Services, Museums for America, 2008, 2009, 2011
Leadership Group, Institute of Museums and Library Services Connecting to Collections Grant, 2010-2011
Secretary, Registrars Committee-Western Region 2009-2011
Experienced registrar travel stipend recipient, Registrar's Committee Western Region, 2008
Iolani Palace site seminar chair, Textile Society of America biannual meeting, 2008
Hawaii representative at the IMLS Connecting to Collections: Conservation Summit, 2007


Creating & Funding Preservation Projects, WESTPAS, 2013
Environmental Monitoring, Association of Hawaii Archivists "Practical Stewardship of Collections," 2013
Rescuing Books: Emergency Response Basics, Hawaii Library Association webinar, 2012
Collections Services Initiative coordinator, Registrars Committee - Western Region, Queen Emma Palace, 2011

Specialized Training

Surveying & Assessing Collection Needs, Balboa Art Conservation Center, Honolulu, 2011
Art Handling Workshop, Registrars Committee Western Region & PACIN, Portland, 2010
Are You Ready? Scenario Planning & Collaboration to Improve Disaster Preparedness, WESTPAS, 2011
Protecting Library & Archive Collections: Disaster Preparedness, Response, & Recovery, WESTPAS, 2010
Bronze Plaque Maintenance Workshop, Registrars Committee Western Region, 2010
NAGPRA: Writing and Managing a Successful Grant, National Preservation Institute, Seattle, 2009
Storage Stories: Creating New Spaces, Western Museums Association Pre-Conference Tour, Oakland, 2007
Conservation: Do it Yourself vs. the Pros, The Friends of Iolani Palace, 2006
Preservation Planning and Caring for Collections, University of Hawaii/Museum Studies Program, 2005
Preservation & Disaster Planning Workshop, OCLC, University of Hawaii at Manoa, 2003
Hands on Condition Reporting Workshop and Nuts & Bolts Copyright Workshop, American Association of Museums, Baltimore, MD, 2000
Emergency Planning Course & Rapid Assessment Planning, Federal Emergency Management Agency, 1996
Current Issues in Museum Security, Disaster Planning and Insurance, Hawaii Museums Association, 1995
Save Our Sculpture Symposium, Mayor's Office on Culture and the Arts, 1994
Administration of Photographic Collections, Western Museums Association, 1994
Museum Accountability and Collections Management, Western Museums Association, 1993
Conservation Surveys, Hawaii Museums Association, 1990
Exhibition Design and Gallery Management, University of Hawaii at Manoa, 1990

Professional Affiliations

Society of American Archivists
Association of Hawaii Archivists
American Association of Museums
Hawaii Museums Association
Registrar's Committee-AAM
Registrar's Committee-Western Region
American Library Association
Hawaii Library Association

Copyright © Malia Van Heukelem 2014