JAPANESE CULTURE CLUB (JCC) CONSTITUTION

September 2005 (Sixth Revision) - Spring 2002 (Initial Draft)

ARTICLE I: NAME

The name of this organization will be the JAPANESE CULTURE CLUB, located in Moore Hall of the University of Hawaii at Manoa.

ARTICLE II: PURPOSE

The purpose of this organization is to introduce and learn about the Japanese culture. We will do so through participating in Japanese-related events in the community and the University. The group was founded for individuals who are interested in Japanese culture to assemble, and also to introduce Japanese culture for those who possess an interest in learning about it. Our aims are international cultural exchange, mutual socialization, camaraderie and community service.
The Japanese Culture Club will abide by the established University policies.

ARTICLE III: MEMBERSHIP

SECTION A: QUALIFICATIONS AND ADMINISTRATIVE RIGHTS (Revised April 2005)

  1. Membership will be open to students, faculty and staff, past and present, of the University of Hawaii at Manoa upon payment of the Japanese Culture Club dues.
  2. Membership shall be renewable each semester.
  3. Electronic mail contact information is required.
  4. The club advisory(s) and officers reserve the right to send e-mails to members concerning Club affairs.
  5. The club advisory(s) and officers reserve the right to refuse requests for membership to individuals who have intentions or a history of violating the Member Guidelines.
  6. The club advisory(s) and officers reserve the right to revoke membership from members who perform acts that do not conform to the Member Guidelines of the Japanese Culture Club.

SECTION B: DUES (Revised January 2003)

  1. The membership dues for the club are $6.00 for new members and $5.00 for continuing members per semester. The payment may be made over the duration of the semester, and membership commences upon payment.
  2. The membership fee is not subject to refund once the payment is made.
  3. Revoked memberships are not subjected to refund.

SECTION C: PRIVILEGES AND RIGHTS
All members are expected to play a role in Club responsibilities. Including the support of Club purposes, and constructive contribution to the Club's programs and activities. The Club privileges include:

  1. the right to run and vote for Club Officers;
  2. access to the Club's resources; and
  3. discounts on fee-based club events and activities.

SECTION D: MEMBER GUIDELINES (Revised September 2005)
All members are expected to be a responsible model of society and should behave in a manner that conforms to the University's Student Conduct Code. The following are additional guidelines set forth by the Japanese Culture Club to furthermore clarify its purpose.

  1. Members are expected to respect other members and Club affiliates.
  2. The Japanese Culture Club should not be an institution used to promote illegal activities.
  3. The Japanese Culture Club should not be an institution used to promote radical political activities.
  4. The exploitation of members privacy via mass communication mediums (mail, e-mail, etc) is not tolerated. Added February 2005 in clarification of Item 1.
  5. Unauthorized solicitation of any kind to any club member or event participant will not be tolerated and the perpetrator will be considered in violation of the Member Guidelines. Added September 2005
  6. Creation of any kind of a disturbance which hinders the execution, enjoyment, or participation of any club event will not be tolerated. Added September 2005

A member in violation of the Member Guidelines is subject to immediate revocation of membership and prohibited from further participation in club activities.
A member will be given the option to meet with club officers to explain his or her case regarding inappropriate member behavior before membership revokation is decided. Revised September 2005

ARTICLE IV: OFFICERS

SECTION A: ORGANIZATION

  1. The five Executive Officers of the Club shall be in order of hierarchy: President, Vice-President, Information Secretary, Financial Officer, Historian.
  2. All members are eligible to be an Activities Coordinator. (Revised January 2005)
  3. Active members who wish to become an officer are elligible for officer nominations. Individuals with Information Technology skills are given preference.

SECTION B: PRESIDENT

  1. The President shall be the chief executive officer of the Club.
  2. The President shall preside at the majority of meetings.
  3. The President shall have the right to enforce the constitution and rules of the Club.
  4. The President shall reserve the right to call special meetings.
  5. The President shall be responsible for the general welfare of the Club and must inform members regarding the state of the Club.
  6. Whenever the President is absent or incapacitated, Presidential powers and duties shall be exercised by the Vice-President, or next officer in hierarchy.

SECTION C: VICE-PRESIDENT (Revised April 2005)

  1. The Vice-President shall preside at all meetings in the absence of the President.
  2. The Vice-President shall assist in the President's duties.
  3. The Vice-President shall develop/maintain contact with external organizations offering community service opportunities.
  4. The Vice-President shall represent the Club at community service events.
  5. The Vice-President shall be responsible for correspondence tasks with community service affiliates.

SECTION D: INFORMATION SECRETARY (Revised April 2005)

  1. The Information Secretary shall maintain accurate and complete files of the minutes for all meetings of the Club.
  2. The Information Secretary shall maintain the membership roster, take roll, and assist the President in the handling of correspondence.
  3. The Information Secretary shall be responsible for all tasks requiring Information Technologies.

SECTION E: FINANCIAL OFFICER (Revised April 2005)

  1. The Financial Officer shall keep an accurate record of all transactions.
  2. The Financial Officer shall make financial reports to the Club at regular intervals.
  3. The Financial Officer shall be responsible for completing funding forms.

SECTION F: HISTORIAN (Revised September 2003)

  1. The Historian shall maintain the Club Bulletin Board on the Third Floor of Moore Hall.
  2. The Historian shall photograph pictures at Club events.
  3. The Historian shall aid the Information Secretary in media maintenance/development tasks requiring Information Technologies.
  4. The Historian shall create visual presentations documenting past Club activities.

SECTION G: ACTIVITIES COORDINATOR

  1. The Activities Coordinator shall promote the organization by actively seeking or making opportunities in the local Japanese community for the organization.
  2. The Activities Coordinator shall coordinate activities.

ARTICLE V: ELECTIONS

  1. Nominations will begin four weeks before finals week.
  2. Elections will occur two weeks before finals.
  3. All members are eligible to nominate and vote.
  4. Any officer may be re-elected.
  5. Announcement of new officers will be done at the last event of the semester and through e-mail.
  6. Should there be no nominees for a particular position, the Executive Officers reserve the right to offer the position to any qualified individual. (April 2005)

ARTICLE VI: MEETINGS

  1. Officer meetings should be held on a regular basis.
  2. Regular meetings of the organization are to be held on a regular basis.

ARTICLE VII: AMENDMENTS TO THE CONSTITUTION

  1. Any member may propose an amendment to any Executive Officer.
  2. The amendment shall be subject to voting at the next Executive Officers meeting.
  3. Majority vote is required to adopt the amendment.
  4. If adopted, the amendment will take effect immediately.

APPENDIX A: AMENDMENTS AND REVISIONS HISTORY

September 2005 Sixth Revision
April 2005 Fifth Revision
February 2005 Fourth Revision
January 2005 Third Revision
September 2003 Second Revision
September 2002 First Revision
Spring 2002 Initial Draft

 

  2002-2007 Japanese Culture Club RIO of University of Hawaii at Manoa