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Constitution and By-laws

Constitution

Article 1: Name

The official name of the Society shall be the "Hawaiian Society of Law and Politics."

Article 2: Purpose

The purpose of the Hawaiian Society of Law and Politics shall be to: Promote multidisciplinary Hawaiian Law and Politics at the University of Hawai'i; and Assist students with their selections of courses; and Host speaking events and conferences; and Host social gatherings.

Article 3: Membership

Membership is open to all currently enrolled University of Hawai'i at Manoa students and current University of Hawai'i at Manoa faculty and staff. The Membership Committee will accept and review all applications and present recommendations to the Executive Committee. Membership is contingent upon approval from the Executive Committee. There is no fee for membership.

Article 4: Executive

President

The responsibilities of the President are to:

  • Be ultimately responsible for all actions of the Society;
  • Be responsible for the overall direction of the Society;
  • Chair the Events Committee Meetings, unless another person is designated by the Executive Committee; and
  • Run the speaking, social events, and conferences hosted by the Society.
Vice-President

The responsibilities of the Vice-President are to:

  • Maintain the membership list of the Society;
  • Maintain the voter eligibility of members of the Society;
  • Chair the Membership Committee meetings; and
  • Assist with the speaking, social events, and conferences hosted by the Society.
Treasurer

The responsibilities of the Treasurer are to:

  • Apply for funding from various sources for the Society;
  • Maintain the financial records of the Society;
  • Chair the Fundraising/Finance Committee; and
  • Assist with the speaking, social events, and conferences hosted by the Society.
Secretary

The responsibilities of the Secretary are to:

  • Record the minutes of the meetings for the Society;
  • Serve as the point of contact between the Society and Co-Curricular, Activities, Programs, and Services (CAPS); and
  • Assist with the speaking, social events, and conferences hosted by the Society.

Article 5: Finances

All expenses must be approved by a majority vote of the Executive Committee. The Treasurer shall handle the administration of expense reimbursements.

Article 6: Meetings

There shall be a minimum of two General Membership meetings for the academic year. A minimum of seven days notice must be given to members in order for a meeting to be considered valid (according to Roberts Rules). Quorum is set at 5 members, including the executive, and the membership must be informed 48 hours prior to the scheduled meeting.

Article 7: Elections

Elections for the Society's Executive Committee should be held prior to April 15 of each year. The order of elections shall be the President, Vice-President, Treasurer, and then Secretary. Proxies are allowed, but the solicitation of proxies is not allowed. Candidates shall give a 2-minute speech as necessary, followed by the voting. Eligible voters are those members who have attended at least one Hawaiian Society of Law and Politics sponsored event in the academic year. Elections to fill vacant positions can be held at any time at the discretion of the executive. At least 48 hours notice by e-mail of an election must be given.

Article 8: Amendments

Amendments to the Constitution of the Hawaiian Society of Law and Politics requires approval by two-thirds majority of the voting members present, after 48 hours notice has been given.


By-laws

  1. The President, Vice-President, Treasurer and Secretary shall constitute the "Executive Committee" of the Society; and each of these officers shall be an ex officio member of the "Events Committee," "Fundraising/Finance Committee," and "Membership Committee." At discretion of the Executive, Ad Hoc committees may be created.
  2. For Executive Committee meetings, a quorum shall be comprised of at least three Executive Committee members.
  3. The President of the Hawaiian Society of Law and Politics shall Chair the Executive Committee meetings. If the President is absent, the Vice President shall Chair the meeting.
  4. The Chair of the Executive Committee meeting sets the agenda.
  5. The Executive Committee meetings are closed meetings; however, specific persons may be invited by the Chair to give reports or to offer insight into a specific item on the agenda.
  6. Each fall and spring semester there shall be at least three Executive Committee meetings.
  7. The President shall be the official spokesperson for the Hawaiian Society of Law and Politics, unless the Executive Board designates another person in addition to the president to represent the Society in this official capacity.
  8. Because the Hawaiian Society of Law and Politics promotes "the interdisciplinary study of Hawaiian Law and Politics at the University of Hawai'i," the Society's focus is academic in nature. Speaking engagements on behalf of the Hawaiian Society of Law and Politics must have the approval of the Executive Committee.
  9. The Treasurer shall be responsible for maintaining the account of the Society at a bank to be determined by the Executive Committee, and a financial report of the Society shall be presented at the Annual Membership Meeting. All monies disperse in the name of the Society shall have the approval of both the President and Treasurer, or in the absence of the President, the Vice-President and Treasurer. A Monthly Financial Report reflecting HSLP expenditures shall be presented to the Executive Committee.
  10. The order of business for the Executive Committee shall be as follows:
    1. Call to Order.
    2. Roll Call of Officers.
    3. Introduction of guests and visitors.
    4. Approval of Minutes from previous meeting.
    5. Reports.
    6. Old business.
    7. New business.
    8. Announcements.
    9. Adjournment.



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