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Memo # 99-01                                     02/23/99

Accession-style (Format/Sub-Collection and Language) Call Numbers

The following lists terms and usage for “accession-style” call numbers used chiefly for nonprint format titles.   In most cases call numbers are formed by the term followed by a number; in some cases leading zeros are inserted.  In some cases the number is prefixed with a letter in order to further sort accession call number sequences by collection or other characteristic.
ART ELECTRONIC FORMAT MICROFILM TAPE
ARTIFACT FILM MICROPRINT TAPE REQUEST
CAT SEP  FILMSTRIP PHONODISC UHCARL
CD ROM KIT PHONO45 VIDEO REQUEST
CHARLOT TAPE MANUSCRIPT PHOTOGRAPH VIDEODISC
COMPACT DISC MEMBERSHIP RAND VIDEOTAPE
CONTROL FILE MICROCARD REPRINT
DISK MICROFICHE SLIDE Call # by language
DVD



 
ART
For two-dimensional art work (paintings, drawings, posters, sketches, etc.)
Use prefixes H, P, or C, for Hawn, Pacc or Charlot.
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ARTIFACT
For realia or other three dimensional objects.
Use leading zeros, e.g., ARTIFACT 0001, 0002, etc.
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CAT SEP
[Obsolete; formerly used for serial umbrella records for cat sep series]
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CD ROM
For CD ROM titles in AV/C, Special Collections, or Ref. locations.
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CHARLOT TAPE
Use leading zeros, e.g., CHARLOT TAPE 005, 006, etc.
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COMPACT DISC
For audio CDs and some enhanced CDs in AV/C.
Use leading zeros, e.g., COMPACT DISC 0001, 0002, etc.
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CONTROL FILE
For non-cataloged serial titles rejected or to be routed.
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DISK
For computer diskettes (floppies) in Special Collections, or Ref. locations.
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DVD
For DVD titles (video and multimedia works
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ELECTRONIC FORMAT
For Internet titles, chiefly serials, in HMLTN and GovDocs.
Term used alone, without accession number
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FILM
For motion picture titles.
Use leading zeros., e.g., FILM 0966, 0967, etc.
In the past a system of alpha prefixes based on size of reel was used.
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FILMSTRIP Top of page
KIT
For titles consisting of two or more nonprint formats,
packaged or boxed as a unit, in AV/C.
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MANUSCRIPT
For print or holographic items or collections of manuscript items.
Use prefixes H , P, C, M, A, S, or W for Hawn, Pacc, Charlot, general manuscripts, University Archives, HSPA, or Hawaii War Record Depository items, respectively.  A and W prefixed call numbers are formed according to individual numbering schemes (not accession) and contain colons.
Use leading zeros for H, P, C or M call numbers, e.g.,
MANUSCRIPT H00004, H00005, etc.
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MEMBERSHIP
[Used for internal non-bibliographic records]
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MICROCARD
Term used alone, without accession number (some obsolete exceptions).
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MICROFICHE
User prefixes to indicate emulsion (S, D or V).
Ranges of numbers are reserved for serial and newspaper titles.
Use leading zeros, e.g., MICROFICHE D00032, D00032, etc.
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MICROFILM
Use prefixes to indicate emulsion (S, D or V).
Ranges of numbers are reserved for serial and newspaper titles.
Use leading zeros, e.g., MICROFILM S00032, S00032, etc.
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MICROPRINT
Use prefix P (reason unknown)
Use leading zeros, e.g., MICROPRINT P00052, P00053, etc.
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PHONODISC
For 12-inch and 10-inch 33 1/3 rpm phonodiscs (LPs, “records”)
Use leading zeros, e.g. PHONODISC 0025, 0026, etc.
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PHONO45
For 45 rpm phonodiscs.
Use leading zeros, e.g., PHONO45 00019, 00020, etc.
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PHOTOGRAPH
Use prefixes H, P, or C, for Hawn, Pacc or Charlot.
Use leading zeros., e.g., PHOTOGRAPH H00011, H00012, etc.
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RAND
Use report number following term, e.g., RAND IP-126, RAND JRA-03.
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REPRINT
Uses decimal numbers, e.g., 
REPRINT 1.04, 1.05, etc., for Pacc; 
REPRINT 001.01, 001,02, etc. for Hawn.
Numbers to the left of the decimal designate “drawer/folder,” and the number to the right of the decimal is the item number within the folder.
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SLIDE Top of page
TAPE
For audio cassette tapes.
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TAPE REQUEST
For cassette tape items held only in preservation copy,
with use copy made on demand
Use next accession number in regular TAPE numbers, and suffix with letter p, e.g., TAPE REQUEST 771p.
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UHCARL
For electronic resources available on UHCARL but not in PAC.
Use UHCARL menu number, e.g., UHCARL [Main menu, no. 3]
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VIDEO REQUEST
 For videos held only in preservation copy, with use copy made on demand.
Use next accession number in regular VIDEOTAPE numbers,
and suffix with letter p, e.g., VIDEO REQUEST 9331p.
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VIDEODISC
Use leading zeros., e.g., VIDEODISC 0006, 0007, etc.
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VIDEOTAPE
For monographic videos, use accession numbers, e.g., VIDEOTAPE 8, 9, etc.
For serial video titles, use prefix S and leading zeros., e.g., VIDEOTAPE S00032, S00033, etc.
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Call numbers retrievable by language:
Use accession numbers following name of the language for vernacular items which do not receive full cataloging.
KHMER
LAO
THAI
VIET
Examples: LAO 68, LAO 69, etc.
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Comments to the Pagemaster, CatSS, University of Hawai`i at Manoa Library. Last updated on 01/16/07