last updated Tue May-26-2009  06:19
Reformatted audiovisual items
Reformatted items are reproductions of an audiovisual item in a different physical format. The library may choose to reformat AV items if the orginal format is obsolete or not preferred by patrons, or the item is damaged or deteriorating. E.g., a cassette tape may be copied onto an audio CD disc; with the CD becoming the use copy.
866  4  1   ‡8 0  ‡a 1 v. + 1 disc + 1 CD  ‡z <CD copied from phonodisc>
866  4   1  ‡8 0  ‡a 1 v. + 1 disc + 1 CD ‡z <CD copied from 45 rpm phonodisc>
Add appropriate 853 Preservation copy note.
866  4  1  ‡8 0 ‡a 1 v. + 1 CD ‡z <CD copied from disc; library lacks original disc>
For handling of p-copies in differing formats, See also:  Sound recordings 
The following instruction pertains to all DVD-R material, regardless of origin.
Because this form of DVD media may not be compatible with any given DVD player which faculty use, there needs to be a 843 reproduction note in the MFHD indicating that the title is in DVD-R format. DVD-R discs can be identified by the color of the disc itself (the disc will not be plain silver, but colored. Colors include blue, yellow, red and green. Consider all colored DVDs to be DVD-R in nature)
ALL DVD media that originates from Wong AVC, (either the off-air material or dubs that are created from analog originals) are DVD-R (since that's the type of equipment used to create the copy).
Tag elements Subfield  
Type of reproduction a  
Place of reproduction b  
Agency responsible for reproduction c  
Date of reproduction d  
Note about reproduction n  
Bib 533 and MFHD 843  ‡a Videodisc. ‡b [Honolulu] : ‡c Wong Audiovisual Center, ‡d [2007]. ‡n DVD-R
In most cases, the original item will become the preservation copy.
Likewise, if a commercial release is a DVD-R, it would be very helpful if that information is included in a MFHD note so that faculty could be made aware of possible compatibility issues. If the information is obvious from the packaging or acc. materials, record the information in a ‡z in the MFHD.
Bib 538  ‡a DVD-R
MFHD 852  ‡b OuzV ‡h DVD #### ‡z <DVD-R>
Tape cassettes to CD's
AV Center may reformat sound cassettes to sound tape reels and compact discs, and withdraw the original cassettes. The audio CD is the use copy, and the sound tape reel is retained as a preservation copy.
Describe the sound the sound tape reel in the bib record but assign it a compact disc accession-style call number. The bib will show the CD use copy information in a 533 reproduction note. There may be  two preservation copies in this situation: the sound reel and a high-quality audio CD (often gold colored). The use copy CD reproduction is generally a "normal" silver colored CD disc.
Bib record:
Add two 007's to the bib record, one for the CD and one for the tape.
Input the multiple 007s so that the 007 for the use copy (CD) is the primary one which will enable WebVoyage search limiting by the CD format
Add a 533 note to the bib record describing the compact disc reproduction:
533  ‡a Sound recording. ‡b [Honolulu] : ‡c Wong Audiovisual Center, ‡d 2002. ‡e 1 sound disc (4 3⁄4 in.)
843 ‡a Sound recording. ‡b [Honolulu] : ‡c Wong Audiovisual Center, ‡d 2002. ‡e 1 sound disc (4 3⁄4 in.)
Add two 583 preservation copy notes to MFHD:
583  ‡l Library also has preservation copy (compact disc)
583  ‡l Library also has preservation copy (sound tape reel)
Label the tape preservation copy: COMPACT DISC XXXXX P c.2
If the gold preservation copy CD does not have identifying data written on the disc surface, write on the COMPACT DISC call number in small writing around the hub, using an ultra-fine point permanent marker pen.

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