last updated Thu May-20-2004  11:56
 
 
CatSS General Instructions for Authority maintenance
 
Authority MARC Tag Description of tag Search under
100 Personal name Staff Name Headings
100 with subfield t Name⁄Title Staff Name⁄Title Headings
Use subfield a only
110 Corporate name Staff Name Headings
110 with subfield t Corporate name Staff Name⁄Title Headings
Use subfield a only
111 Meeting name Staff Name Headings
111 with subfield t Meeting name Staff Name⁄Title Headings
Use subfield a only
130 Uniform title Staff Title Headings
151, Jurisdictional § Geographic name Staff Name Headings
151, Nonjurisdictional Geographic name Staff Subject Headings
 
CatSS will begin helping with Authority maintenance by June 1, 2004. Each staff member will receive a small file of cancelled headings each week (delivered to their Bouncefile folder).
 
Staff is responsible for
 
  1. if the cancelled heading is reflected in the Voyager Authority record,
deleting the cancelled heading from their file of cancelled headings
  • if the cancelled heading is not reflected in the Voyager Authority record,
  • bouncing the cancelled heading to the Head of CatSS
     
    Steps:
    1.) Retrieve the file of cancelled Authority headings from your Bouncefile folder
    2.) Open the file of cancelled Authority headings as a Work File
    3.) Search (Find) each main entry against the Voyager Authority file, using the appropriate Search Key as indicated in the chart at the head of this document
    4.) Compare the LCCN (Tag 010) in the Voyager Authority record to the LCCN in the cancelled record. The cancelled heading's LCCN should appear as a subfield z in the Voyager Authority records LCCN tag.
     
    if the cancelled heading is reflected in a subfield z of a single Voyager Authority record,
    delete the cancelled heading from your file of cancelled headings
     
    if the cancelled heading is reflected in multiple Voyager Authority records,
    close the cancelled heading in your file of cancelled headings
     
    if the cancelled heading is in the Voyager Authority file, and there are no bibliographical records using the cancelled heading in Voyager
    close the cancelled heading in your file of cancelled headings
     
    if the cancelled heading is not in the Voyager Authority file, and there are no bibliographical records using the cancelled heading in Voyager
    delete the cancelled heading from your file of cancelled headings
     
    if the cancelled heading is not in the Voyager Authority file, and there are
    bibliographical records using the cancelled heading in Voyager
    close the cancelled heading in your file of cancelled headings
     
    5.) When all cancelled headings have been reviewed, move your file of remaining cancelled headings to Paul's Bouncefile and send Head of CatSS an e-mail message that the file has been processed.
     
    Notes:
     
    §Jurisdictional headings are political entities
     
    Nonjurisdictional headings are usually geographic features, such as: