Last updated Thu Mar-12-2015  11:57
 
RUSH Cataloging
 
IMPORTANT NOTICE:
Until further notice, follow the routing directions under
Soft cover binding policy to deal with bindery funds shortfall
 
 
There are various types of rush cataloging.  Those that need original cataloging are usually handled by the Cataloger of the Week. All rush cataloging, especially Rush Patron Request and RBR Request are done the same day the requested material enters Cataloging or by the next day. Sometimes, depending on the volume and type of rush requests, the cataloging may take longer, but should be done within a week. In all cases the Rush flag remains with the material once it is inserted.
 
  1. Rush Patron Request (pink flag). These requests for “In Cataloging” material are hand carried from Circulation. After cataloging, all materials that can be labeled are processed and hand carried to Circulation. Materials that need Preservation work (softcovers for HAWN⁄PACC, loose materials, stapled materials, items needing bookplates or tip-ins, etc.) are put into clear plastic folders and hand carried to Circulation. Upon material being returned, Circulation will return materials to Head of CatSS to finish the processing.
 
  • Reserve Book Room (RBR) Request (pointed buff flag). After cataloging, hardcovered books are labeled and put on the SL shelf in the Mailroom for routing to Sinclair twice a day. Softcovered books are treated as hardcovers (per Carla Brum, 08⁄23⁄07). Materials that need Preservation work (loose materials, stapled materials, items needing bookplates or tip-ins, etc.) are put into clear plastic folders and routed to RBR. RBR will send materials needing Preservation work to Preservation after the titles go off of Reserve.
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  • Rush (buff flag) [Acquisition indicates Rush by inserting a Rush flag into the item.] After cataloging, both hardcovered and softcover books are put on the hardcover truck in Cataloging. Labeling checks once a day for RUSH items. After labeling, the pieces will be delivered to Circulation. Materials that need Preservation work (softcover copy 1s for HAWN⁄PACC, loose materials, stapled materials, items needing bookplates or tip-ins, etc.) are put into clear plastic folders and hand carried to the appropriate Circulation Department. Circulation access the Acquisitions note field and notifies the patron that the piece is being held for them at the Circulation counter. When returned, Circulation will route materials in clear plastic folders to Head of CatSS to finish processing.
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  • Rush⁄Notify (buff flag + light yellow flag) [Acquisitions indicates Rush by inserting the buff flag and recording the notification information in the Acquisitions note field in the Acquisitions record and adding the light yellow Notify flag.] Materials that need Preservation work (softcovers for HAWN⁄PACC, loose materials, stapled materials, items needing bookplates or tip-ins, etc.) are put into clear plastic folders and hand carried to the appropriate Circulation Department. Circulation access the Acquisitions note field and notifies the patron that the piece has arrived. After cataloging is complete, process is same as III above.
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  • Rush⁄Hold (buff flag + green flag) Selector⁄Acquisitions indicates Rush by inserting the buff flag and recording the Hold information in the Acquisitions note field in the Acquisitions record and adding the green Hold flag. Materials that need Preservation work (softcovers for HAWN⁄PACC, loose materials, stapled materials, items needing bookplates or tip-ins, etc.) are put into clear plastic folders and hand carried to the appropriate Circulation Department. Circulation access the Acquisitions note field and notifies the patron that the piece is being held for them at the Circulation counter. After cataloging is complete, process is same as III above.
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  • Hold [Selector⁄Acquisitions does not indicate Rush, but indicates Hold by inserting a Hold flag into the item.] These are handled as Rush by Cataloging. A Rush flag is inserted by CatSS. After cataloging, both hardcovered and softcover books are put on the hardcover truck in Cataloging. Labeling checks once a day for RUSH items. After labeling, the pieces will be delivered to Circulation. Materials that need Preservation work (softcovercopy 1s for HAWN⁄PACC, loose materials, stapled materials, items needing bookplates or tip-ins, etc.) are put into clear plastic folders and hand carried to the appropriate Circulation Department. Circulation access the Acquisitions note field and notifies the patron that the piece is being held for them at the Circulation counter. When returned, Circulation will route materials in clear plastic folders to Head of CatSS to finish processing.
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  • Notify [Selector⁄Acquisitions does not indicate Rush, but indicates Notify by inserting a Notify flag into the item.] These are handled as Rush by Cataloging. A Rush flag is inserted by CatSS. After cataloging, both hardcovered and softcover books are put on the hardcover truck in Cataloging. Labeling checks once a day for RUSH items. After labeling, the pieces will be delivered to Circulation. Materials that need Preservation work (softcovercopy 1s for HAWN⁄PACC, loose materials, stapled materials, items needing bookplates or tip-ins, etc.) are put into clear plastic folders and hand carried to the appropriate Circulation Department. Circulation access the Acquisitions note field and notifies the patron that the piece has arrived. When returned, Circulation will route materials in clear plastic folders to Head of CatSS to finish processing.
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  • Reference material [Selector does not indicate Rush.]. These are handled as Rush by Cataloging. A Rush flag is inserted by CatSS. After cataloging, process is same as III above. If the material comes to Cataloging already indicated as Rush and with a Rush flag inserted, the procedure for Rush (see III above) is followed.
  • Rare material. All rare materials are handled as Rush by Original Cataloging.
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    9⁄14⁄04
     
     

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