last updated Mon Jun-16-2008  13:11
General Stacks and SINC CLOSED computer file (CD ROM, DVD ROM, DISK) titles follow the same copy cataloging procedure as multimedia (MEMO: CATSS INTERIM COPY CATALOGING PROCEDURE FOR SPECIAL HANDLING MULTIMEDIA TITLES, issued May 15, 1998). [N.b.: all copies of this memo were lost in the 2004 flood] Some titles may require special pre-cataloging treatments by Preservation before cataloging so all titles are shelvable in the stacks.
Per Eileen Herring, all circulating science titles that are on stand-alone CD-ROMs and DVD ROMs are housed at AV⁄C. Change the MFHD (and ITEM, if present) to reflect the true location. Label them as AV⁄C.
CD ROMs and DVD ROMS housed at AV⁄C follow the same copy cataloging procedure as AV⁄C compact discs (CD)
a)  Do not hypenate CD ROM or DVD ROM in the MFHD call number
b)  Use a first indicator of 8 in the MFHD 852 tag
At the present time, there are no DISKs housed at AV⁄C.
I). Before copy cataloging, Head of CatSS:
a). Reviews all new CD ROMs, DVD ROMs, and DISKs that are to be housed in the General Stacks and SINC CLOSED.
b). Consults selector when appropriate to confirm final destination of material. Selector's choice of final destination is based on pre-order information and decisions on branch or location often change when the actual material is reviewed.
c). Sends the following types of uncataloged General Stacks and SINC CLOSED titles to the Head of Preservation with a CAT PREP flag so materials can be pre-packaged for shelving in the stacks. This allows catalogers to label, barcode and link physical pieces properly.
II). CD ROM, DVD ROM or DISK titles with a shelvable text into which loose discs or diskettes are or can be inserted and titles pre-packaged by Preservation = Copy catalog following multimedia guidelines referenced above.
1). Call numbers = Use Library of Congress call numbers.
2). Property stamps = Preservation procedures include property stamping.
3). Call number labels = Preservation procedures include spine labeling.
4). Shelf ready containers
a) Watch for oversize (f).
5). Barcodes
a) Use 100nnnnnnnn real barcodes
b) Books = Follow established guidelines for hardcover and softcover materials.
c) Container only
1) With book (hardcover and softcover) =
2) Without book =
6). Item records
a) Input MFHD showing accompanying material.
b) Input separate item records for each separate shelvable piece (e.g. book, container)
7). Fluorescent green and pink self-adhesive multimedia warning labels
a) Hardcovers = Paste next to barcode on inside back cover whenever possible.
b) Containers = Paste on inner center spine or other highly visible location in container
c) Softcovers and other books⁄containers that do not permitting pasting of labels
1) Put loose labels in a plastic baggie.
2) Book = Use removable tape to attach baggie to the page after title page.
3) Container only = Use removable tape to attach baggie to flag, worksheet or inside of container.
8). NON-AV⁄C MULTIMEDIA flag = Insert in book or attach to container.
9). Distribution of material = Send to Preservation.

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