|last updated Tue Sep-27-2005 07:41|
WORKSHEETS: WHEN TO ADD A CALL NUMBER
1. Adding the call number to the worksheet (bottom left) is helpful if the item being ordered EXACTLY matches the description in the online record. This would be true for the following materials:
- Replacement copy
- Added copy
- Serial replacement or backfile purchase
- A book belonging to a multi-volume set (MVS)
2. Adding the call number to the worksheet is helpful when the item is part of a MVS, what was formerly termed a work-in-parts.
Books belonging to a MVS share the same single "umbrella" bibliographic record. If a book is part of an MVS, adding the call number to the worksheet is helpful as the book will be cataloged using the "umbrella" record.
3. Adding the call number to the worksheet for a new (or different) edition of a book is helpful as an ALERT to order staff and catalogers, but there is an additional step: Draw a diagonal line through the call number.
Why? While a bibliographic record exists for an edition, its record is not an exact match to the edition being ordered. Adding the call number for the existing edition with a SLASH through the call number is a clear signal to order staff and catalogers that what is being ordered is a new or different edition.
Check with the Search⁄Order Section of the Acquisitions Department when you have questions.