| last updated Mon Sep-24-2007 10:52 |
Adding an original paper copy to an existing electronic bib record in Voyager (non Ebrary)
(for instructions for dealing with printouts of electronic materials, please click here)
Check OCLC for paper copy
- If paper copy is found on OCLC:
Download and update OCLC bib record for the paper copy
Remove electronic bib record holdings from OCLC (if present)
Add 007 tag to incoming paper bib record
Add appropriate 530 tag(s) to incoming paper bib record
Overlay existing Voyager electronic bib record with incoming paper bib record
- if electronic resource is free:
Copy 856 tag to the paper bib record
Change 856 indicators from 40 to 41
Delete Z Web MFHD
- If electronic resource is a paid subscription:
Retain Z Web MFHD; ensure that bib record does not have an 856 tag
Change 856 indicators from 40 to 41
Add a MFHD & ITEM for the paper copy
Count statistics as Added Copy to the appropriate collection
Route piece for appropriate Preservation⁄Labeling treatment
- If paper copy is not found on OCLC:
Remove electronic bib record holdings from OCLC (if present)
- Edit existing electronic record to reflect paper copy
Delete the 006 (if there is one)
Retain the 007 (add if lacking)
Edit the 008 : Change Form of Item from "s" to "_"
(from "Electronic" to "None of the following")
Edit the 245 - Delete the subfield h
Edit the 300 to reflect the paper copy
Add appropriate 530 tag(s)
Delete the 538 (Systems requirement note) if present
- if electronic resource is free:
Copy 856 tag to the edited bib record
Change 856 indicators from 40 to 41
Delete Z Web MFHD
- If electronic resource is a paid subscription:
Retain Z Web MFHD; ensure that bib record does not have an 856 tag
Change 856 indicators from 40 to 41
Add a MFHD & ITEM for the paper copy
Count statistics as Added Copy to the appropriate collection
Route piece for appropriate Preservation⁄Labeling treatment
