last updated Mon Sep-24-2007  10:52
 
 
 
 
Adding an original paper copy to an existing electronic bib record in Voyager (non Ebrary)
(for instructions for dealing with printouts of electronic materials, please click here)
 
Check OCLC for paper copy
 
Download and update OCLC bib record for the paper copy
Remove electronic bib record holdings from OCLC (if present)
Add 007 tag to incoming paper bib record
Add appropriate 530 tag(s) to incoming paper bib record
 
Overlay existing Voyager electronic bib record with incoming paper bib record
 
Copy 856 tag to the paper bib record
Change 856 indicators from 40 to 41
Delete Z Web MFHD
 
Retain Z Web MFHD; ensure that bib record does not have an 856 tag
Change 856 indicators from 40 to 41
 
Add a MFHD & ITEM for the paper copy
 
Count statistics as Added Copy to the appropriate collection
 
Route piece for appropriate Preservation⁄Labeling treatment
 
 
Remove electronic bib record holdings from OCLC (if present)
 
 
Delete the 006 (if there is one)
Retain the 007 (add if lacking)
Edit the 008 : Change Form of Item from "s" to "_"
                  (from "Electronic" to "None of the following")
Edit the 245 - Delete the subfield h
Edit the 300 to reflect the paper copy
Add appropriate 530 tag(s)
Delete the 538 (Systems requirement note) if present
 
Copy 856 tag to the edited bib record
Change 856 indicators from 40 to 41
Delete Z Web MFHD
 
Retain Z Web MFHD; ensure that bib record does not have an 856 tag
Change 856 indicators from 40 to 41
 
Add a MFHD & ITEM for the paper copy
 
Count statistics as Added Copy to the appropriate collection
 
Route piece for appropriate Preservation⁄Labeling treatment