last updated Tue May-11-2010  07:49
 
CatSS PRELIMINARY CATALOGING PROCEDURE
for UHM theses
updated Thu Jan-29-2009  14:34
 
1.Search for copy:
 
Check Voyager first
 
 
2.Thesis templates:
 
UH theses    [LAN]:\Cat\CatSS\CATSS Preliminary\UH Theses
 
 
 
3. Input standards:
 
4. Authority control:
 
5. Punctuation & spacing:
 
6. Diacritics & Special Characters:
 
7. Leader:
Record status n (new)
Type of record t for manuscript material
  d for manuscript score
Bibliographic level m (monograph)
Encoding level K
Descriptive Cataloging Form a (AACR2r)
 
 
8. 008 Fixed Field:
Date entered Required (System supplied)
Date type Mandatory (Default = s)
Date 1 Mandatory (Default = 2000, change to year of thesis)
Illustrations Input if applicable
Form of Item - "blank"
Nature of contents Input if bibliographic materials are present. (Default = b)
Index Input if index is present. (Default = 0)
 
9. Variable Fields:
 
040 Source of cataloging
Accept default ‡a ‡c  (‡a HUH ‡c HUH)
 
050 B4 Library of Congress Call no. assigned by non-LC agency
Add appropriate numeration to complete the analytic call number.
 
100 Personal Name Main Entry
Verify name in Authority File. Use authorized form if available.
Input as it appears on the title page if unverified. Use upper⁄lower case.
 
245 Title statement
For all UHM Theses: Subfield Input order is ‡a ‡n ‡p ‡b ‡c
Keep the first indicator as a 1
 
260 Imprint
Input ‡c. (Year followed by full stop)
 
300 Physical Description
Input ‡a : ‡b ; ‡c.
Include preliminary pagination.
Input ‡e if accompanying material is present.
 
500 General Note
Add as needed; input note(s) into ‡a
Use multiple 500 tags for multiple notes
Use this note to record:
Pp. xi-xx, 56-58 missing
In title the word pi is represented by the Greek symbol.
 
502 Dissertation Note
 
Accept basic default, but change date to match date on thesis
 
Thesis (D.P.H.)--University of Hawaii at Manoa, 2005.
 
504 Bibliography Note
Complete ‡a if bibliographical references are present
Delete 504 tag and 008⁄Bibliography if bibliography not present in thesis
 
530 Additional physical form Notes (PhD degree, but check all theses, as some Masters are also available, add if necessary)
Accept default:
 
Also available by subscription via World Wide Web.
 
830 Series Statement
Complete ‡p and ‡v as appropriate.
 
856 Electronic Location and Access Note (Used for Scholarspace access; PhD degree but check all theses, as some Masters are also available; delete if no ScholarSpace record is found))
 
Accept default indicator values
Change default to persistant URL from body of record (not from the navigation bar)
 
example: http:⁄⁄SCHOLARSPACE_URL_GOES_HERE_IF_AVAILABLE becomes
              http:⁄⁄hdl.handle.net⁄10125⁄12594
 
 
10. MFHD & ITEM records:
         =====================================
Original paper copy (always HAWND0) MFHD:
Location Code = OuzWD0
Set the first indicator of the 852 tag to 8
Call no. = Prefix the default call number with IN CATALOGING:
 
866 = Supply if appropriate
 
Original paper copy ITEM:
Barcode = Supplied, barcoded 4”x2” self adhesive label is attached to the title page.
Item Type = Library Use Only
Enumeration = Supply if appropriate
         =====================================
Additional paper copy (photocopy ; Copy 2, etc.) for HAWN MFHD:
 
Location Code = OuzW
 
Call number.:
         For preliminary cataloging, prefix the default call number with IN CATALOGING:
Set the first indicator ot the 852 tag to 8
 
         For a photocopy being added to a fully cataloged record:
 
866 = Supply if appropriate
843 tag for Photocopy Reproduction
‡e describes photocopy version (use year of reproduction for ‡d date, p. in place of leaves, etc)
If date of reproduction is not known, use current year in brackets with question mark:  [2008?]
 
 
Additional paper copy (photocopy) for HAWN ITEM:
 
Barcode = Supplied, barcoded 4”x2” self adhesive label is attached to the title page.
Item Type = Book
Enumeration = Supply if appropriate
Copy Number = Same as copy number used in call number in MFHD
 
         =====================================
Circulating paper copy (photocopy ; Copy 2, etc.) for HMLTN MFHD:
 
Location Code = OuzH
 
Call number:
         For preliminary cataloging, prefix the default call number with IN CATALOGING:
 
         For the first HMLTN photocopy being added to a fully cataloged thesis record:
 
         For any additional photocopy being added to a fully cataloged record:
 
866 = Supply if appropriate
843 tag for Photocopy Reproduction
‡e describes photocopy version (use year of reproduction for ‡d date, p. in place of leaves, etc)
If date of reproduction is not known, use current year in brackets with question mark:  [2008?]
 
 
Additional paper copy (photocopy) for HMLTN ITEM:
 
Barcode = Supplied, barcoded 4”x2” self adhesive label is attached to the title page
Item Type = Book
Enumeration = Supply if appropriate
Copy Number = Same as copy number used in call number in MFHD
         =====================================
Electronic Format MFHD:
Follow the instructions as outlined in E-resources⁄UH Theses
 
11. Statistics:
Count the number of preliminary theses titles cataloged by branch (under Monographs; HAWN).
Count the number of electronic links added (under Monographs; Electronic links added)
 
12. Routing:
Route completed preliminary thesis materials to Preservation for binding. When the pieces return from the Bindary, Head of CatSS will process and place in call number order on shelving for Original Cataloging to finish.
 
13. Problems:
Refer all problems, questions to Head of CatSS.
 
See Also Original Cataloging: UH Theses