last updated Tue Nov-20-2007  10:23
 
Adding print copy to an existing Ebrary record
 
Check OCLC for paper copy
 
Download and update OCLC bib record for the paper copy
 
Add 035 tag with OCLC record number to Ebrary bib (copy tag from incoming bib record)
Delete 099 tag with ELECTRONIC RESOURCE from Ebrary bib
Save the Ebary bib with your edits
 
Add 007 tag to incoming paper bib record
Check call number (analyzed series? - If the title is discovered to be part of an analyzed series, bounce to Serials for check-in if not recieved from Serials (annotate G&E flag with you initials and date)
)
Add appropriate 530 tag(s) to incoming paper bib record
 
Overlay existing Ebrary bib record with incoming paper bib record
 
Annotate this Excel file with date, operator, bib record number and title (use Ctrl+W for date⁄operator)
 
Add a MFHD & ITEM for the paper copy
 
Count statistics as Copy (or added, if appropriate) to the designated collection(s)
 
Route piece for appropriate Preservation⁄Labeling treatment
 
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Edit the existing Ebrary electronic record to reflect the paper copy
 
Delete the 006
Retain the existing 007
 
Edit the 008 : Change Form of Item from "s" to "_"
                  (from "Electronic" to "None of the following")
 
Change the 010 subfield z to subfield a
Change the 020 subfield z to subfield a
Delete Ebrary 035 tag (the one with the (CaPaEBR) number)
Change 040 tag to ‡a HUH ‡c HUH
Normalize the 050 call number (remove the "eb" from the end, and change indicators to 04)
         Check call number (analyzed series? - If the title is discovered to be part of an analyzed series,                   bounce to Serials for check-in if not recieved from Serials (annotate G&E flag with you initials                   and date)
Add the 245 subfield b or c punctuation as appropriate (if missing)
Add the 300 subfield c data
Add any missing series entries (check numbering against authority file)
Add the 505 contents note, if missing
Add appropriate 530 tag(s)
Delete the 533 tag (Reproduction note)
Delete the 655 entry for Electronic book
Delete the 710 entry for ebrary
Add any missing name entries
 
Save the record
 
BAM the record, and correct any discovered errors
 
Annotate this Excel file with date, operator, bib record number and title (use Ctrl+W for date⁄operator)
 
Add a MFHD & ITEM for the paper copy
 
Count statistics as Copy (or added, if appropriate) to the designated collection(s)
 
Route piece for appropriate Preservation⁄Labeling treatment