| last updated Mon Jun-16-2008 13:10 |
GENERAL GUIDELINES FOR ALL STAND ALONE COMPUTER FILES
(CD ROM and DISK)
For instruction on processing of Books with accompanying materials, see: Multimedia
- Copy cataloging guidelines
Search local database for ACQRECs, duplicates, or usable bib records.
Search bibliographic utilities for matching, usable bib records.
No Hits = Do not input a preliminary IN CATALOGING bib record. Send to Original Cataloging.
Adaptive = Do not file in Cataloging backlog. Give piece directly to Cataloger of the week.
l) LEADER (Type = position 6)
- Both type a and type m bib records are available in the bibliographic utilities.
- Accept any matching or usable bib regardless of the Type code.
- If multiple bibs are available for the same computer file title:
- Prefer the bib with Type code a.
- If in doubt, make a printout and send to Orig. Cat for review.
2) 006 = Accept if available. Do not input if lacking.
3) 007 = Accept if available. Input if lacking:
Generic tags:
CD ROM = 007 BB co ugu
DVD ROM = 007 BB co ugu
DISK = 007 BB cj uau
4) GMD in the 245 ‡h = Use ‡h [electronic resource].
Do not use ‡h [computer file] or ‡h [interactive media], both terms became obsolete as of 12⁄01.
5) 538 System Requirements note
(a) Input only if information is available in a user's manual, on the container or other packaging.
(b) Send to Orig. Cat for review if no 538 information is available.
- Branches⁄Locations and ITEM types
CD ROMs and DISKs are
currently housed in: |
ITEM type by location:
as of (05⁄15⁄07) |
| ASIA (general stacks) |
Book |
| ASIA REF |
Library Use Only |
| AV⁄C (Includes HMLTN SCI TECH titles) |
AV⁄Media items |
| EAST (general stacks) |
Book |
| EAST REF |
Library Use Only |
| GOVDOCS |
Book |
| HAWN (Loc code OuzWD0) |
Library Use Only |
| HMLTN (general stacks, rehoused in LBS binder) |
Book |
| HMLTN REF |
Library Use Only |
| HMLTN CLOSED |
Book (Unless D0 is indicated on worksheet) |
| HMLTN SCI TECH (Loc code OuzV) |
AV⁄Media items |
| HMLTN SCI TECH REF (Loc code OuzHSciRef) |
Library Use Only |
| PACC (Loc code OuzPD0) |
Library Use Only |
| SCIREF |
Library Use Only |
| SINC CLOSED |
Book (Unless D0 is indicated on worksheet) |
The range of call nos. are assigned depending on what the material is:
- CD ROM = Computer optical disc
- DVD ROM = Computer optical disc, DVD format
- DISK = 3.5 or 5.25 computer disk (also called floppy disk, diskette)
- Book with acc. material = Main text (hard or softcover) with acc. CD ROM⁄DVD ROM or DISK
In addition, two types of call nos. are assigned depending on where the material is housed:
- Accession numbers = ASIA, AV⁄C, HAWN, PACC, all REF locations
- LC classification numbers = General Stacks (EAST, HMLTN), SINC CLOSED
- 100nnnnnnnn real barcodes = Use for all branches and locations except HAWN, PACC, and all REF loose, standalone DISKs that lack barcodable protective sleeves.
- 109nnnnnnnn dummy barcodes = Use only for HAWN, PACC, and all REF loose, stand- alone DISKs that lack barcodable protective sleeves.
a. Single ITEM record for the CD ROM, DVD-ROM or DISK only (in ASIA REF and EAST REF)
- Use single ITEM record per disc for ASIA REF and EAST REF locations.
- Input MFHD (showing accompanying material, if any).
- Input separate ITEM record(s) for standalone accompanying material only.
- Record number of pieces in ITEM record.
b. Single ITEM record for the CD ROM, DVD-ROM or DISK only (HAWN⁄PAC; other REF locations
- Use single ITEM record for HAWN, PACC, Ref locations not ASIA REF⁄EAST REF
- Input MFHD (showing accompanying material, if any).
- Do not input separate ITEM record(s) for accompanying material.
- Record number of pieces in ITEM record.
c. Separate ITEM records for CD ROM, DVD-ROM, DISK and all standalone accompanying materials
- Use separate ITEM record for AV⁄C, General Stacks (ASIA, EAST, HMLTN), and SINC CLOSED.
- Input MFHD showing accompanying material.
- Input separate item records for all standalone accompanying materials.
- Property stamps, self-adhesive and permanent foil backed call number labels, accompanying materials: (See details under individual procedures)
Count number of computer file titles and pieces (number of discs) processed.
