|last updated Thu Mar-19-2009 12:42|
We still need to import the OCLC record for the material (if one exists), and if there is no OCLC record, to upload a bib record to OCLC. For books, it's important to compare the call number on the incoming record so that the incoming book will file on the shelf next to the existing one.
Search for copy (OCLC)
- If matching full copy is found, update and export the record and complete the bibliographical processing
- If the full copy is for materials in the P classification, check the call number against our current on-line Authority record. If there is a Classification number in the Authority record, use that classification number. If there is no classification number in the Authority record, search the on-line catalog by author to see if we have other works by the same author. Some adjustment to the call number in the incoming bib record may be necessary, especially for non-LC assigned classifications of authors, to avoid call number conflicts or to adjust the filing order in our database. Cutters (for works by authors whose P classification has already been established in our database) may be assigned based on the Cutter Table. If there is no Authority record for the author, refer the piece after cataloging to Nancy for Authority work.
- Edit the record as necessary
- For variant editions:
- Check that the incoming call number matches the existing UHM call number, except for date
- Change the date in the incoming call number to match publication date of incoming material
- BAM the bib record, editing to correct errors reported in the BAM. Pay special attention to the series statements, as the rules and indicator codings have changed. Bounce bib records with 490 0 series statements or 830 0 no Authority record statements to Nancy for Authority work.
- Edit the existing MFHD (for single piece or multiple pieces; base the coding on the 300 tag in the bib)
- add 866 tag(s) if appropriate
- Create ITEM(s)
- add volume⁄part designation(s) to Enumeration line, if appropriate
- Count stats as 1 Copy for the first piece in a title, 1 Added Piece for each subsequent piece on the same bib; If multiple locations including HAWN or PACC are involved, count HAWN or PACC as the first copy, other collections as added.