Cataloging Dept., UHM Libraries
Spring 2002
by P. Beck, S.A. McMillen
General principle
A separate bib record is made for each edition of a work. An edition may be published at one time and reprinted at later times. What makes a new or different edition? There must be a substantial change in the book's intellectual content or bibliographic details for the book to go on a new record. Such changes include: a different edition statement, a change in the title of the work, a different publisher, revised or added content, different pagination. A new printing date alone is not considered a substantial change, unless other information is also different.
Edition. All the impressions of a work printed at any time or times from one setting of type, including those printed from stereotype or electrotype plates from the setting (provided, however, that there is no substantial change or addition to the text, or no change in make-up, format, or character of the resulting work).
Original ed. or 1st ed.  The first or basic publication of a work and later reprintings of it constitute the original or basic ed.  The original ed. of a work often does not have an edition statement.
2nd [3rd, 4th, etc.] ed., New [Rev., Corr., etc.] ed.  A new or second edition has different content (revised, enlarge or corrected) and is usually issued by the same publisher (or successor to the original publisher).  A new or second ed. needs a separate bib record.
Issue.   An “issue” is a print run of an edition which forms a distinct group from other copies and has minor variations, such as a numbered set printed on high-grade paper or with special binding.  Judgment is required; an “issue” of an edition may or may not require a separate bib.
Reprinting, new printing, or reimpression by the same publisher. A new printing, without material alteration, of an edition is variously referred to as a reprint(ing), routine reprinting, or reimpression. Reprintings of this nature are considered true added copies, and do not need a new bib record.  Catalogers will note varying printing dates in the mfhd or bib.
However, new printings by the same publisher with corrections, with new introductions, or other differences in content are described as new editions and need a new bib record.  These may or may not have an explicit edition statement.
Reprint edition.  A republication of a work by another publisher is called a reprint edition.  It constitutes a new edition and needs a separate bib record.  Imprint information about the original edition is provided in a 500 note.  This note includes place, publisher and date of the edition from which the reprint was made (unless the copyright date of the original appears in the imprint area) and the series in which the original was published.
Facsimile.  A facsimile ed. is a kind of reprint edition, designed to simulate the physical characteristics of the original edition, and may have the original title page and pagination of the original.  Facsimile editions need a separate bib record.
Paperbacks. A paperback printing by the same publisher of a hard copy title is not considered a new edition unless the paperback format is specifically identified with its own series name, title and⁄or numbering: e.g. :Penguin books, P150. Paperbacks so identified are new paperback (or format) editions and need a separate bib record.
Reproduction.   A reproduction is a copy or duplication of the basic edition.  Reproductions of print materials may be photocopies, microfilm or microfiche, digitized images.  Reproductions of nonprint materials may be cassette tapes, digital tapes, audio CDs, videos, CD-ROMs, DVDs, computer diskettes or other electronic formats. Reproductions of print and audio-visual materials are generally considered copies and added to records for the basic edition, with the addition of a reproduction note in the bib (field 533) or in the mfhd (field 843). (Decisions for electronic reproductions are more complicated.)
Imprint date. The year of publication or printing.
Copyright date. The date of copyright as given in the book, as a rule on the t.p. verso. The date is preceded by a small letter "c": e.g. c1997.
The terms “édition”, “edición”, etc. in European publications, or “-p`an,” “-ban” or “-han” in East Asian publications often indicate printing or reprinting dates, and may not mean “edition” in the cataloging sense.  Cataloger judgment may be required.
Examples for determining date
Copyright.  If the material in the book represents content unaltered in any way from that which has been copyrighted, use the copyright date to determine edition.  Routine reprinting dates are ignored, even if they appear on the title page.
Example: Copyright 1980. Reprinted 1984, 1989, 1994.
This one would go on the 1980 bib record.
Revised or corrected reprinting
Copyright 1996. Reprinted with corrections 1999
This would go on a 1999 bib record.
Revised edition
Copyright 1980. Revised edition 2002
This would go on a 2002 bib record.
Revised edition. Copyright 1980. Reprinted with corrections, 1981
This would go on a 1981 bib record.
Different editions
Copyright by Macmillan 1995. Vinabound paperback edition 1998
This would go on a 1998 bib record.
Further examples:
T.p. verso:   First published in 1980 by Hogwarts Academy, Smithfield, Hants.
Reprinted 1992
This one would go on the 1980 record.
T.p. verso:  First published in 1980 by Hogwarts Academy, Smithfield, Hants.
Reprinted 1992 by E.T.A Hoffmann & Co.
This one would go on a separate 1992 record, showing the different publisher.
T.p. verso:  First published in 1980 by Hogwarts Academy, Smithfield, Hants. Reprinted 1992.  Reprinted with corrections, 1994
This would go on a separate 1994 record.

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