last updated Wed Oct-22-2008  08:20
 
UH THESES WITH ACCOMPANYING MATERIAL
 
Hawaiian Collection has decided to send to Wong AV Center a use copy of the video and a photocopy of the thesis for UH drama and dance theses that have an accompanying video. In some cases a photocopy of the thesis will be made. In other cases the Hawaiian copy 2 will be transferred to the AV Center.
 
With NEW (prelim) VIDEOTAPE:
 
Add a prelim bib record:
 
007: add if lacking and code for videorecording
300: add subfield e
300     a xx leaves, bound ; ‡c 29 cm. + ‡e 1 videocassette (VHS, ## min. : sd., col. ; 1⁄2 in.)
 
Original thesis will have HAWND0 location with IN CATALOGING style call number
 
Create additional MFHD with location OuzV
Set Leader to "x" (type of Record) and "4" (Encoding Level)
852      ‡b OuzV ‡h VIDEOTAPE #####
 
Add 583 preservation copy tag in the MFHD for the videotape use copy
583      ‡l Library also has preservation copy
 
Add 866 tag in the MFHD for the videotape use copy
866 41 ‡8 0 ‡a 1 Videocassette + 1 Text
 
Use copy of videotape will go to Sinclair AV Center with accession number: VIDEOTAPE #####
Label: VIDEOTAPE #####
Barcode videotape as usual
Send to Preservation for rehousing
 
Photocopy of thesis will go to Sinclair AV Center with accession number: VIDEOTAPE ##### Text
Insert “Text” in item record enumeration for photocopy of thesis
Send to Preservation for binding
Caveat: If thesis is lengthy, selector may decide to keep the second copy in the Hawaiian Collection, rather than send it to the AV Center.
 
Original videotape will go to video prelim shelf as preservation copy: VIDEOTAPE ##### p
 
Original thesis will go to Preservation for binding with IN CATALOGING style call number
 
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With EXISTING VIDEOTAPE:
 
Edit the bib record:
 
Leader:         change 'type of record' to 't' manuscript
007: add if lacking and code for videorecording
300: add subfield e if lacking
300     a xx leaves, bound ; ‡c 29 cm. + ‡e 1 videocassette (VHS, ## min. : sd., col. ; 1⁄2 in.)
 
Original thesis will have HAWND0 location with LC-style call number
Delete any existing 866 tags (examples: pt.1:Text and pt.2:Videotape)
 
Create new MFHD with location OuzV or change existing Hawn c.2 MFHD to OuzV location
852      ‡b OuzV ‡h VIDEOTAPE #####
 
Add 583 preservation copy tag in the MFHD for the use or circulating copy
583      ‡l Library also has preservation copy (videocassette only)
(0r)
583      ‡l Library also has preservation copy (U-matic videocassette only)
 
Add 866 tag
866 41 ‡8 0 ‡a 1 Videocassette + 1 Text (photocopy of thesis)
 
Use copy of videotape will go to SL AV Center with accession number: VIDEOTAPE #####
If necessary relink item record from original thesis MFHD to OuzV MFHD
Remove any existing LC-style call number label
Re-label: VIDEOTAPE #####
Send to Barbara Kudo, SL REF
 
Original videotape will go to Spec Coll as preservation copy: VIDEOTAPE ##### p
Delete any existing item record
Remove any existing barcode and LC-style call number label
Re-label: VIDEOTAPE ##### p
Send to Preservation
 
Photocopy of thesis will go to SL AV Center with accession number: VIDEOTAPE ##### Text
Caveat: If thesis is lengthy, selector may decide to keep the second copy in the Hawaiian Collection, rather than transfer it to the AV Center.
Place new VIDEOTAPE accession number label on t.p. in lower left corner
Cross out any existing LC-style call number on t.p.
Send to Barbara Kudo, SL REF
If binding is necessary, send to Preservation
If remarking is necessary, cross out spine⁄pocket labels and put book on 'remark' truck in CatSS
 
Check item record copy number and change to zero if necessary
Insert “Text” in item record enumeration for photocopy of thesis
Delete anything in item record enumeration for use copy of video
If item is charged, ask CatSS supervisor or Spec Coll staff to edit item record
 
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With CD-ROM, DVD,or CD:
 
In general, process as you would a Non-AV⁄C multimedia title
 
Have one copy put into a pocket and bound with the thesis
Send the second copy to Special Collections separately as a preservation copy
The p-copy should not be given an AV assession number. it should just have the thesis call number