last updated Wed Nov-14-2012  09:01
 
PACIFIC MANUSCRIPTS BUREAU (PMB) MICROFILM MONOGRAPHS
Ruth Horie
8⁄22⁄12
 
 
PMB online catalog:
http:⁄⁄asiapacific.anu.edu.au⁄pambu⁄catalogue⁄
http:⁄⁄asiapacific.anu.edu.au⁄pambu⁄finals⁄searchLong.php
 
If online catalog entry needs to be corrected, notify PMB:
pambu@coombs.anu.edu.au
 
Accession numbers:
Unpublished and manuscript titles: MICROFILM S50060 no.xxx
Published titles: MICROFILM S50061 no.xxx
 
Location codes:
Unrestricted titles: OuzHD0 (Hamilton microforms room)
Restricted titles: OuzPRare (Pacific Rare)
 
Overall procedure:
 
Pacific Collection receives annual shipment from PMB
Pacific selector sends films to Serials
Serials staff (Kim Haines, Milton Mukai) will label boxes and give monographs to Cataloging
Receive monograph boxes and copy of packing list from Serials
Search Voyager and OCLC for copy
         Keywords: pmb and [number] limit: microform
Depending on the situation, do one or more of the following:
         Add microfilm holdings to Voyager paper record
         Add microfilm holdings to Voyager microform record
         Download OCLC microfilm record
         Create prelim record from existing record or template
Send boxes to Access Services
Consult with Cataloger for questions
 
 
Potential situations:
 
a. Voyager has microfilm record with PMB microfilm holdings.
Clue: lowest numbered box received is 2 or higher
         Additional material of the same title were filmed
         Add new holdings to existing record
         Edit number of reels in 533 and 843 fields
         Some bibs have number of reels in 300 field
 
b. Voyager has microfilm record with microfilm holdings from another vendor.
         Add PMB 490, 500, 533, 710, 830, 856s fields to bib record
         Create PMB mfhd with 843, 866 fields
         Input 008 codes in mfhd
 
 
c. Voyager has paper record with microfilm holdings from another vendor.
         Add PMB 490, 500, 710, 820, 856s to bib record
Add PMB mfhd with 843, 866
         Input mfhd 008 codes
         If no holdings present in other vendor's microfilm mfhd,
         check other microfilm and add 843, 866
 
 
d. Voyager has paper record; OCLC has PMB microfilm record.
         Update holdings and download OCLC PMB microfilm record
         Copy and paste any useful tags to Voyager record
         Add PMB 530, 710, 830, 856s to bib record
         Add PMB mfhd with 843, 866
         Input mfhd 008 codes
 
Analytics example:
vid 1976696
Terrain study (Allied Forces. South West Pacific Area. Allied Geographical Section)
vid 3353876 MICROFILM S50061 no.519
Area study of Madang
 
e. Voyager has paper record; OCLC does not have microfilm record.
 
f. Voyager has paper record with PMB microfilm holdings.
 
g. Voyager has paper record with another vendor's microfilm holdings.
 
h. Voyager has no record; OCLC has PMB microfilm record.
         Update holdings and download record
         Edit record as needed
 
i. Voyager has no record; OCLC has more than one PMB microfilm record.
         Compare and select one
         Update holdings and download record
         Edit record as needed
 
j. Voyager has no record; OCLC has another vendor's microfilm record.
         If it is a close match,
         Download OCLC record and use it to create a prelim microfilm record
         If not a close match, treat as no record
 
k. Voyager has no record; OCLC has paper record.
         Download OCLC paper record and use it to create a prelim microfilm record
 
l. Voyager has no record; OCLC has no record.
         Create prelim microfilm record from template
         Give pieces to serials cataloger
 
m. One reel with more than one title on it.
         Determine the order of titles on the reel
         Each title will have a separa
         Add item number to reel number
 
Examples:
 
 
         Add one of these reproduction notes to bib 533 and mfhd 843:
         ‡n (Filmed on same reel with: [title])
         ‡n (Filmed on same reel with another title)
         ‡n (Filmed on same reel with other titles)
 
The mfhd 843 doesn't display to the public.
Add one of these public notes to mfhd 852:
‡z (Filmed on same reel with: [title])
‡z (Filmed on same reel with another title)
         ‡z (Filmed on same reel with other titles)
 
n. One title on more than one reel, with one or more other titles.
         Add reel numbers to call number:
 
Example:
MICROFILM S50061 no. xxx reel 1-2
 
         Add one of these public notes to bib 533 and mfhd 843:
         ‡n (Filmed on same reel with: [title])
‡n (Filmed on same reel with another title)
         ‡n (Filmed on same reel with other titles)
 
o. One title on more than one PMB document number and more than one reel.
 
p. Paper title that was in-process was lost in flood.
 
         Edit bib record to reflect microfilm or overlay with microfilm record
Add new mfhd for microfilm
         Suppress lost in flood mfhd
 
q. Analyzed series
 
         Voyager has paper record, and one or more issues are filmed
 
r. RESTRICTED ACCESS
 
         The boxes will be stamped “RESTRICTED ACCESS”
Catalog these last.
In OCLC records, the 506 restriction or 500 general note has the conditions.
Some titles are not restricted, but there is a 506 note present:
 
506 - - For access conditions consult the Pacific Manuscripts Bureau online catalogue:
‡u http:⁄⁄asiapacific.anu.edu.au⁄pambu⁄catalogue
 
The latest information on access is in the Pambu online catalog.
 
There are two types of restrictions:
         1. Restricted until a certain date in the future.
         2. Permission to access or use the material must be requested from the custodian of the originals.
 
Examples:
 
RESTRICTED ACCESS: Restricted until December 2011. Access with written permission from Dr. Peter Cahill; Indooroopilly, Qld., Australia.
 
RESTRICTED: NOT ACCESSIBLE UNTIL 2022.
 
RESTRICTED ACCESS: Some of the correspondence (reels 5-6) is restricted until the year 2020.
 
RESTRICTED ACCESS: Apply to the Cook Islands National Archivist, Ministry of Cultural Development (PO Box 8, Avarua, Rarotonga, Cook Islands; email culture1@oyster.net.ck, Ph 682 21446; Fax 682 23725) for written permission to access the microfilms.
 
RESTRICTED ACCESS: Available for reference but no part of the contents of this microfilm may be reproduced or used in quotation without the written permission of the Corporate Archivist, Unilever, Unilever House, Blackfriars, London EC4P 4BQ, United Kingdom.
 
Restriction lifted or amended:
         Pacific Collection staff may send an email
         Edit 506 note as needed
If restriction is lifted, change location from Pacific Rare to Hamilton D0
         Mark out “RESTRICTED” label on box
         Mark out “PACC RARE” location on box
         Give box(es) to Access Services
 
MARC field examples:
 
Bibliographic records
 
Leader        
 
Record status                  n         new
Type of record                  a         language material
Bibliographic level         m         serial
Type of control                  _         no specific type of control
Encoding level                  7         minimal level
Cataloging form                  a         AACR 2
            Linked record                  _         related record not required
 
007
Specific material designation         d         microfilm reel
Original vs. reproduction         _         undefined
Positive⁄negative aspect         a         positive
Dimensions                           f         35 mm. Microfilm
Reduction ratio range                  u         unknown
Reduction ratio                           ---         unknown (3 hyphens)
Color                                    b         black and white
Emulsion                           a         silver
Generation                           c         service copy
            Base of film                  a         safety base
 
008
Publication status                  c         currently published
         (or)                           d         ceased publication
Form of item                  a         microfilm
           Cataloging source                  d         other
 
099 – 9 MICROFILM S50061 no. xxx
099 – 9 MICROFILM S50061 no. xxx item x
099 – 9 MICROFILM S50061 no. xxx reel x item x
 
245 - - ‡h [microform].
 
260 - - *** based on original paper publication ***
 
300 - - *** based on original paper publication ***
 
490 1 – ‡a PMB doc ;  ‡v 518
 
506 - - ‡a For access conditions consult the Pacific Manuscripts Bureau online catalog: http:⁄⁄asiapacific.anu.edu.au⁄pambu⁄catalogue.
 
500 - - Bibliographic description of materials filmed available via World Wide Web.
533 - - ‡a Microfilm. ‡b Canberra, A.C.T. : ‡c Pacific Manuscripts Bureau, Australian National University, ‡d [2011]. ‡e 2 microfilm reels ; 35 mm. ‡f (PMB doc ; 518)
 
Add any subfields not present in the OCLC record.
 
‡m
Issues filmed.
 
‡d [2011]
Year of filming from date of distribution on packing list.
 
‡f (PMB ; 1219)
Series statement from microfilm leader.
 
‡n Optional note relating to the microfilm.
 
Example:
On same reel with other titles.
 
6xx         If none are present, refer to cataloger.
 
710 2 - ‡a Australian National University. ‡b Pacific Manuscripts Bureau.
 
830 – 0 ‡a P.M.B. document ; ‡v 518.
830 – 0 ‡a PMB (Series) ; ‡v 1277.
 
856 42 ‡z PMB online catlaog ‡u http:⁄⁄asiapacific.anu.edu.au⁄pambu⁄catalogue
856 42 ‡z PMB online catlaog ‡u http:⁄⁄asiapacific.anu.edu.au⁄pambu⁄finals⁄searchLong.php
 
Search the online catalog for the bibliographic description. Some titles also have reel lists.
If there is link to a reel list, click it, copy the URL and insert it in subfield ‡u as below:
 
856 42 ‡z Reel list ‡u http:⁄⁄asiapacific.anu.edu.au⁄pambu⁄reels⁄docs⁄DOC495.PDF
 
Holdings records
 
007         Same as the bib record
 
008         Input appropriate codes
 
852 8-  OuzHD0 ‡h MICROFILM S50061 no.518
 
843 - - ‡a Microfilm. ‡b Canberra, A.C.T. : ‡c Pacific Manuscripts Bureau, Australian National University, ‡d [2009]. ‡e 2 microfilm reels ; 35 mm. ‡f (PMB doc ; 518)
 
The 843 in the mfhd should have the same information as the 533 in the bib record.
Item records
 
Barcode:          Blank
 
Perm Loc:         Z UHM: Hamilton D0
 
Item type:          Library use only
 
If more than one reel, input number in “pieces” bucket