last updated Tue Jan-06-2009  12:46
 
SOUND RECORDINGS
 
 
Medium note for compact discs:
Put it in the 500 tag.
500     Compact disc.
Some member records have this in the 538; prefer the 500.
 
 
007 field for sound recordings:
007 coding for audio CDs:  click here   sound recording -- CD
007 coding for LPs (phonorecords):   click here   sound recording -- LP
007 coding for tapes (cassette tapes):   click here   sound recording -- TAPE
 
 
Call numbers:
Use accession type call number: FORMAT + [acc. Number]. Call number sequence is controlled by pre-printed laser labels, maintained in Cataloging.
 
Use "PHONODISC" accession numbers for all 33 1⁄3 rpm phonodiscs, even if the diameter is less than 12 in.
 
Only use "PHONO45" accession numbers if the phonodisc is 45 rpm.
 
Use same accession number call number sequence for both monograph and serial audio CD titles. Do not set up a separate serial call number sequence with "S" prefix as is done for videorecording serials. Sinclair staff confirmed in June, 2004, that they do not want a new serial compact disc  accession number sequence. They are willing to do the necessary shifting when new issues of a sound recording serial are received.
 
 
Barcode⁄label placement:
Phonodiscs (LP's and 45 rpm records):
Preprinted call number label goes on lower left corner of slipcase or sleeve. Barcode goes above the call number label on surface of container. A smaller handwritten call number label (with UH Manoa and the Phonodisc #) is on the record label in the middle of the disc, wherever it will not be covering text.
 
CDs in single jewel cases :
Open jewelcase and put barcode on back of insert in lower right corner area.
Adjust location of barcode if necessary to avoid covering information on back of  insert.
Call number label goes on lower left front corner of insert.
If there is no insert present, place call number label on cover of jewel case.
 
If jewelcase comes with a cardboard or paper sleeve, normally discard sleeve.
If sleeve contains title or signficant program information, you can trim the sleeve and turn it into an insert, if needed.
Call number label goes on lower left front corner of insert.
If there is no insert present, place call number label on cover of jewel case.
Single CD in cardboard sleeve with accompanying text or libretto that can't fit into jewel case:
Remove jewelcase from sleeve.
Call number label goes on lower left front corner of insert.
Barcode both CD and Text, use 866 1 CD+ Text in MFHD.
Treat call number as you would for a single CD.
If there is no insert present, place call number label on cover of jewel case
Send empty, unlabled sleeve to Sinc with completed items.
 
CDs in double jewel cases:
For larger jewelcases designed to hinge open and which normally hold 2-4 discs:
Barcode goes above the call Number label on surface of the box in the lower left corner area .
Put a duplicate call number label on front cover of booklet or laid-in text, if there is one.
Do not barcode the booklet or laid-in text.
 
CD's (boxed sets):
Some works, like operas, are issued in jewelcase(s) and with a jewelcase-sized text, all housed in a cardboard case.
Call number label goes on lower left corner of cardboard case cover (not on the spine).
Barcode goes above the call Number label on surface of the cardboard case in the lower left corner area .
Put a duplicate call number label on front cover of plastic jewelcase.
Put a duplicate call number label on front cover of jewelcase-sized text (and laid-in text, if there is one).
Do not barcode the booklet or laid-in text.
 
Tapes (cassette tapes) :
Put barcode on inside surface of plastic box container on the shorter of the two hinged sides along top edge.
Trim call number label to fit on blank area of cassette proper.
Don't cover up any important information (side, timing, title, etc.).
 
 
Containers and housing
 
Tapes (cassette tapes):
Cassette tapes are normally received and shelved in small cassette-sized plastic hinged boxes, with paper insert folded into one side of the box to display when box is closed. Some cassettes are issued in larger, book-like containers with multiple molded wells designed to hold two or more cassettes. AV Center can accept and shelve these multi-cassette containers up to a maximum height of 29 cm (slightly less than 11 3⁄4 inches). If the case is larger, Cataloging staff should check with Sinclair to see if it is acceptable as is for shelving. If not, Cataloging staff will transfer the cassettes to individual cassette cases and attach barcodes and call number labels.
 
MFHDs and ITEM RECORDS:
 
MFHD:          Use location code                  OuzV
ITEM:         Use Item Type code         AV⁄Media
 
MFHD Examples:
 
Two CD discs + one separate laid-in text (i.e., a libretto)
 
852   ‡b OuzV ‡h COMPACT DISC ####
866   ‡a 2 CDs + 1 Text
---------------------------------------------------
One CD disc in a container with an insert that fits into the cover of the jewel case
(This is the standard one-disc CD)
 
852   ‡b OuzV ‡h COMPACT DISC ####
------------------------------------------------------
Three single-disc jewelcases and a booklet in a slip-in box
 
852   ‡b OuzV ‡h COMPACT DISC ####
866   ‡a 3 CDs + 1 Text ‡z<In container>
-----------------------------------------------------------------------------
One LP in sleeve + one sheet with song texts
 
852   ‡b OuzV ‡h PHONODISC ####
-----------------------------------------------------------------
Two LP set in box with booklet (i.e., a libretto)
 
852   ‡b OuzV ‡h PHONODISC ####
866   ‡a 2 LPs + 1 Text ‡z<In container>
----------------------------------------------------------
Don't forget to include number of pieces bucket when filling out ITEM record -- i.e. if the libretto is laid in CD jewelcase, count it.
 
Ignore (do not count as another piece)
Normal inserts slid into the front cover of the jewelcase (CDs)
Single sheet, folded or not (LPs).
Put a call number label on inserts regardless if they are substantial or not.
 
Examples:
Two CD discs + one separate laid-in text = 3 pieces
One CD disc in a container with an insert that fits into the cover of the jewel case = 1 piece
Three single-disc jewelcases and a separate booklet, all in a boxed set = 4 pieces
 
One LP in sleeve + one sheet with song texts = 1 piece
Two LP set in box with booklet (libretto) = 3 pieces
 
The general rule of thumb is, if there is a substantial, separate physical object, like a libretto, or a guide, that can fall out of the container when it is opened, it has to be accounted for in the number of pieces bucket in the ITEM record.
 
If the accompanying text or guide does not fit into the container, and is physically separate from the container, it gets its own barcode and item record, with "text" or other appropriate terms in the enumeration line of its item record. Remember, ONE BARCODE FOR EACH SEPARATE SHELVABLE PHYSICAL PIECE.
 
Statistics:
 
Count Cassette tape titles on Monographs-Non-print Formats sheet, TAPE category.
Count Compact disc titles on Monographs-Non-print Formats sheet, CD category.
Count Phonodisc titles on Monographs-Non-print Formats sheet, PHONO category.
 
 
Routing:
 
Route to the appropriate destination, following the instructions from the routing chart.
 
Send double CD jewel cases, or other non-standard packaged CDs, cassette tapes and phonodiscs to Preservation for processing
 
 
Format terms (898 field):
 
898 fields now obsolete. 898 format terms officially discontinued as of Jan. 2002.
Delete existing 898 fields if you are touching or editing a record for a sound recording.
 
Formerly, 898 fields with three special format keywords were produced in UHCARL (and migrated into Voyager) to enable searching of specific sound recording types:
 
FCAS Sound recording Cassette tape
FCOM Sound recording Compact disc
FPHN Sound recording Phonodisc