| last updated Thu Aug-23-2007 06:28 |
C-FLY (Conversion-on-the-Fly records or COFs; aka Cataloging Review)
Conversion-on-the-fly records (also known as C-Fly or CFLY) are brief records input into the database by Circ staff when a patron wants to charge out a piece that is not linked.This allows the piece to circulate. Circulation also adds a status of "Cataloging Review" to the ITEM record. Because the CFLY ITEM record will have circulation information attached it is important to keep that ITEM record.
When the piece is returned, the Circ staff
- checks the piece in
- removes the "Cataloging Review" status
- charges the piece to "Cataloging Review"
- sends the piece either to CatSS (monographic titles) or to Serials (serial titles)
The monographic title is searched thoroughly in CatSS. If the title is already in the database, CatSS staff :
Checks the ITEM record on the full bib.
- If the ITEM record is a negative, delete it
- move the ITEM record from the CFLY MFHD to the full bib MFHD
- Delete both the CFLY MFHD and the CFLY bib records
- Return the piece to Head of CatSS to be discharged
- If the ITEM record is not a negative, check the shelf, as there may be a copy number conflict. Refer problems and questions to Head of CatSS.
If the title is not in the database, CatSS staff will :
- search the utilities
- download a matching full bib record
- save it to the database
- create a new MFHD on the full record
- move the ITEM record from the CFLY MFHD to the full bib MFHD
- Delete both the CFLY MFHD and and the CFLY bib records
- Return the piece to Head of CatSS to be discharged
If the title is not in the database and is not found on any utility, CatSS staff will:
- Create a Preliminary record, using the appropriate template
- Create a MFHD for the Preliminary record
- Move the ITEM record from the CFLY MFHD to the Preliminary bib MFHD
- Delete both the CFLY MFHD and the CFLY bib records
- Return the piece to Head of CatSS, with a note indicating that the piece needs to be completed
