last updated  Mon Nov-15-2010  12:14
 
 
ITEM records
 
Pieces bucket
 
Starting November 20, 2009, we no longer record the presence of accompanying material in books (maps, CD-ROMs, microfiche, etc.) in either the MFHD or the Item record.
 
For scores and parts, give the number of pieces in the ITEM record
 
Books with music CD or CD-ROM in a sleeve will be considered one shelvable unit and receive one barcode and one item record.
Scores with separate parts for the individual instruments in a pocket will be considered one shelvable unit and receive one item record. Count the separate parts and the main score; put that number in the pieces bucket (score + separate parts).
Refer any requests to separate the pieces to different locations to Head of Cataloging.
 
Item type
Unless selectors state otherwise, for non-Ref and non-AV materials and non-serials, the item type will be: Book.
 
For Hawn⁄Pac items with default location codes OuzW or OuzP, the corresponding item type is Book (even though single copies held and the first copy of multiple copies are normally non-circulating).But when the location code is a "D-zero" code (meaning zero days circulation period), then item type should match. Serials and other items with OuzWD0 or OuzPDO locations will have item type: Library Use Only.
 
For AV materials going to Wong Center, item type will be AV⁄Media items. If the AV title has a separate print guide, manual, etc., give the accompanying item the same item type as the AV component.
 
For REF locations and periodicals, RARE locations, and any other item designated non-circulating by the selector on worksheet, item type will be:  Library Use Only.
 
Make sure that Location codes in MFHD and ITEM match.
 
 
Price -- DISCONTINUED AS OF 4⁄25⁄06
If the purchase price exceeds $75.00, piece should come with price noted on worksheet and a $ dollar-sign flag. Enter the price, rounded off to nearest dollar, in the Price bucket of the item record. This will enable Circ to charge the patron the actual price of the book if it is lost.
For multiple sets, divide the total cost by the number of pieces in the set, i.e., a 4 v. set costing $400.00 would get a price of $100.00 in each of the item record price buckets.
 
 
Enumeration
For multi-part items and for serials, enter the enumeration of the physical volume in the Enum line of the item record.  
E.g.,   v.1
          v.6 no.1
          Bd.7 Abt.3
 
For monographs the "Chron" and "Year" lines of the item record are not used. However, note that these lines are automatically populated when serial pieces are checked in with the Voyager Acq module.
 
Distinguish between anals., where the vol. designation is part of the base call number, and multi-part monographs or serials where the vol. designation goes in the Enum line of the item record. Do not repeat the volume designation in the Enum line if it appears in the base call number.
 
If you come across migrated CARL records for analytics which have the vol. numbering in the Enum line, delete it; if needed, then edit the MFHD 852 to include the vol. numbering in the call number.
 
Do not put copy numbers in the enumeration line; copy designations for 2nd and further copies belong in the Copy box.
 
See also: Boundwiths
 
 
Second copies  (Copy 2, etc.)
For multiple copies in the same location, create separate MFHDs.
 
Make sure the MFHDs for the second and subsequent copies have the appropriate copy number in 852 ‡t.  Spell out the word "Copy".
E.g.,    852 0    ‡b OuzAf ‡h PL5454.A2 ‡i B3 ‡t Copy 2
 
Enter the numeral representing the copy number for the second and subsequent copies in the Copy box at the bottom of the item record. Make sure the copy number in the box matches the copy number in the 852 field of the MFHD.
 
For the first copy, the copy number is 0 (zero), not 1 (one), in the Copy box at the bottom of the item record.
Do not enter copy numbers in the enumeration line.  If you come across migrated CARL records which have copy number in the Enum line, fix them by deleting the data in the Enum line. Make sure the correct copy number shows in the Copy box at the bottom of the item record, and that ‡t appears in the MFHD with the corresponding Copy number.
 
See also Acq Records⁄P.O.s