last updated Tue Oct-01-2013  10:19
Authority work principles
Catalogers are responsible for consistency in authorized headings, regardless of the vintage or level of the descriptive elements in  bib record which they encounter or create.
Cataloges are not required to create an NAR for every new heading which they encounter or use. Use judgment and submit NARs or SARs for headings 1) which apply to our unique Hawn⁄Pac⁄Asia materials, and⁄or 2) about which you feel confident in choice of heading and have sufficient information. The form of name used by writers on their dissertations or theses is often not the form under which they write during the rest of their careers; be wary of establishing headings based on theses.
Click here for the guidelines developed by the Authorities Task Force of SCCC in 2002:   Authority policies.doc
Resources for authority work
When establishing geographic names, you should search GNIS or GEOnet and provide either a 670 or 675 for the information you find there in the authority record. The Getty database is another source.
For places in the U.S.A., search GNIS:⁄pls⁄gnis⁄web_query.gnis_web_query_form
For foreign places, search GEOnet (or GNS). GEOnet Names Server provides access to the National Geospatial-Intelligence Agency's (NGA) and the U.S. Board on Geographic Names' (US BGN) database of foreign geographic feature names. The database is the official repository of foreign place-name decisions approved by the US BGN. Search GEONET: http:⁄⁄⁄gns⁄html⁄p
Getty Thesaurus of Geographic Names is found at:⁄research⁄conducting_research⁄vocabularies⁄tgn⁄
Authority work guidelines
Always have your work PROOFREAD in-house by another cataloger before you add your NAR or make the correction to an existing authority record. When you create a new NAR or new SACO proposal, or propose a change⁄correction to an existing NAR or subject authority record, print out your proposal and give to another cataloger to check and edit. If your heading requires BFM (bibliographic file maintenance need to be done by Library of Congress because you've created a heading or changed a heading in their catalog), then route your printout to Nancy Sack, our NACO liaison, after the authority work is done.
f you have a question on the suitability or format of a proposed heading, you can ask Nancy to check with our LC liaison first before sending it through the LC pipeline. He can sometimes provide policy answers.
Editing NARs:  We are encouraged to add LC classification call numbers for authors to existing literary author name authority records when literary works by that author have already been classed by LC.
Statistics:   If you propose a new NAR or subject authority heading, count your proposal as one NACO⁄SACO transaction on your monthly cat. statistics report to Head of Cataloging. I.e., don't wait until the heading is approved to count it; the purpose of the statistics count is to record your authority work workload for that month.
SACO proposals
Catalogers are encouraged to submit new LC subject heading proposals, new LC class number proposals, and proposals to amend existing subject headings or class numbers, especially for topics related to Hawn, Pac and other UHM areas of strength. When you send in your proposal, remember to note in the 'comments' box:
Please send to John Mitchell, Hawaii⁄Pacific Funnel
When new subj heading proposals are submitted, or changes to existing subject authority records are submitted, catalogers should also enter the information on our LAN so we can track our contributions. Note date submitted and add cataloger initials. Then, as time goes by, catalogers should check appropriate online reference and note date, or approximate date, that the proposal was approved.
For the SACO funnel file on the LAN, click here:   funnelSH.doc
For the LC classification proposal file on the Lan, click here:  [LAN]:\Cat\SACO\LC-classif.doc
Proposing a new subdivision ..( E-mail Q&A, answered by Lynn el-Hoshy (PCC e-list, 3⁄4⁄04))
Q:  I would like to propose the addition of ‡x Effect of manganese on to the list of subdivisions free-floating under Plants and Crops and am unsure how to adapt the Web forms both to propose a subdivision and to propose the related 360 needed under Plants--Effect of manganese on.  ...
A:  The procedures for proposing a new free-floating subdivision to be added to a pattern heading list are covered in the Subject Cataloging Manual: Subject Headings H 1146 sec. 2. That means that in this case, you could propose the new subdivision under the pattern heading for plants and crops: 150 ‡a Corn ‡x Effect of manganese on. Creating subdivision authority records to control free-floating subdivisions is a housekeeping task that we take care of here at LC after the editorial meeting. When your proposal is approved, we will create and distribute the subdivision authority record: 180 ‡x Effect of manganese on. For proposing the addition of the 360 to the existing heading Corn--Effect of manganese on, you could use either the Web change proposal form or the email change proposal form. For fields that are not indicated or provided on these forms, just put them in the additional comments box. Also, see SACO Participants' Manual, pp. 30-31, which has an example illustrating the establishment of a new free-floating subdivision under a pattern heading.