| last updated Wed Dec-10-2008 07:01 |
Replacement copies
Replacement copies for totally withdrawn A/V items [there may possibly be outstanding fees/fines or PO attached to these]:
Use for ITEMs with a status of Missing.
- Assign a new call number, do not add as a copy 2, unless directed otherwise on the worksheet
- Withdraw the original piece if possible [the ITEM record should have a status of Lost--Library Applied or Missing]
- If the piece in hand is in a differing format [i.e., new DVD vs. old VHS], be sure to withdraw the original format piece(s)
- If the withdrawn piece(s) has an outstanding fee/fine, color the Excel boxes ORANGE
- If the withdrawn piece(s) has an outstanding PO, color the Excel boxes RED
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Exact match replacing of one format with another where there is a p-copy involved on the old format
Withdraw the original format ITEM, but retain the MFHD (you will suppress or delete this later)
Add the new format (either to a new bib or to an existing bib)
Add the appropriate preservation copy note (There will usually be a p-copy note for the new format)
Add an additional preservation copy note for the old format, and add the preservation call number as a qualifier:
- Library also has preservation copy
- Library also has preservation copy (VIDEOTAPE #####p)
Delete the preservation copy note from the original MFHD
Delete or suppress (as appropriate) the old format MFHD
If the new piece is not an exact match (bonus material, for example), bounce to Head of CatSS
