last updated Mon Oct-18-2010  08:03
 
 
Copy Cataloging Guidelines for RDA Records During Testing and Evaluation Period (Oct. 2010-)
 
Please follow these guidelines when importing records from OCLC to Voyager during the testing and evaluation period, which will end sometime in the spring or summer of 2011. New guidelines for copy cataloging will be available well in advance of the implementation of RDA.
 
If OCLC members follow the OCLC guidelines, there shouldn't be many cases where there's a choice between an English-language RDA record and an English-language AACR record, but some will inevitably occur. OCLC will be merging any RDA records outside of the test set that duplicate AACR records, and vice-versa.
 
Our original catalogers may be creating or editing RDA records in Voyager and OCLC during the test period. We will not be creating any RDA records that duplicate AACR records or vice-versa.
 
Identifying RDA records in OCLC
 
RDA records in OCLC can be identified by the presence of the following:
040 ‡e with value rda
Leader⁄18 (Desc) (i.e. “Cataloging form” in Voyager):
coded i if ISBD punctuation is used or
coded blank if not.
If you come across a record in Voyager or OCLC that has value rda in 040 ‡e and a in Leader Desc⁄Cataloging form, please pass the record on to one of the original catalogers.
 
 
Choosing among duplicate records in OCLC
 
  1. As usual, only add to Voyager records that have English-language-cataloging
    1. check 040 ‡b for language-of-cataloging code
      1. records which lack 040 ‡b and records with 040 ‡b eng are OK to import
      2. if you import a non-English-language-cataloging record to derive a new record from locally in Voyager, be sure to:
        1. remove 040 ‡b
        2. change 040 ‡a and ‡c to HUH
        3. delete the 035 containing the OCLC record number
        4. change coding of “Cataloging form” in leader to a
 
  • When duplicate AACR records that have English-language-cataloging are found, prefer, in this order:
    1. the national-level record (Elvl= _, 1, 4, 5, 7, 8)
    2. the fuller level member record (I or L vs. K or M)
    3. the record that you judge to be fuller or more correct
    As usual, derive locally in Voyager from the other records when appropriate.
     
  • When an duplicate RDA records that have English-language-cataloging are found, prefer, in this order:
  • the national-level record (Elvl= _, 1, 4, 5, 7, 8)
  • the fuller level member record (I or L vs. K or M)
  • the record that you judge to be fuller or more correct
  • As usual, derive locally in Voyager from the other records when appropriate.
     
    1. When duplicate RDA and AACR records that have English-language-cataloging are found, prefer the AACR record and apply the above preference order if there is more than one AACR record.
     
     
    Editing procedures for imported RDA records
     
  • Check “Cataloging form” in leader and edit if appropriate:
    1. if record contains ISBD punctuation, code should be i
    2. if not, code should be blank.
    1. Retain all other RDA encoding and data (e.g., 040 ‡e, 33X fields, ‡e in heading fields, etc.)
    2. Do not edit heading fields 1XX, 240, 7XX, 8XX
    3. Do not edit descriptive data to conform to AACR rules, abbreviations, etc.
    4. Correct typographical errors, omissions, etc. in descriptive data as usual.
    5. Add missing descriptive data per your usual editing and prelim cataloging guidelines.
    6. Let Mike know if there are validation errors when saving the RDA record to Voyager.