last updated Wed Nov-09-2011  14:13
 
 
 
Copy Cataloging
 
Cartographic Materials (Maps and Atlases)
 
Accept all full or core level copy cataloging (Encoding Level _ [blank], 4 or I) with Type of Record "e" for both maps and atlases.
Bounce CAPSA⁄CAPSEA materials that do not meet this criteria to Head of CatSS.
Bounce other materials that do not meet this criteria to Mike
CAPSA⁄CAPSEA flat, folded or rolled maps now are sent to the Map Collection (Location code OuzM)
CAPSA⁄CAPSEA atlases, road maps in books, etc. are sent to the Asia Collection (Location code OuzA, OuzAf or OuzAff)
 
Cat Dept. processing and labeling procedures for
non-Special Collections flat, folded, or rolled maps and Atlases
 
  1. Retain all housing, boxing, etc. that arrives with the map.
  2. Affix Avery label with barcode to a prominent place on the container, cover, or recto of the map (in whichever of the above is easiest for the labeling technician to get to) with non-stick tape.
  3. Default location code for non-Special Collections flat, folded, or rolled maps is OuzM; default Item type is Book.
  4. Location code for non-Special Collection atlases is determined either by either flag or order information.
  5. CAPSA⁄CAPSEA atlases go to the Asia
  6. After cataloging is complete, place maps on shelf marked “Maps for pickup” in CATSS located on the shelving opposite the binding trucks
  7. After cataloging is complete, place atlases on appropriate labeling truck
 
Labeling
 
  • Labeling technician scans barcode and prints:
    •  
     
  • Labeling technician attaches spine label and pocket label to map or map housing with non-metallic paper clip or non-stick tape. Avery label with barcode stays on item in a prominent place, attached with non-stick tape.
    •  
  • Labeling technician delivers map, barcode, spine label, and pocket label to map technician in UHM Maps Collection
    •  
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    Cat Dept. processing and labeling procedures for
    Special Collections flat, folded, or rolled maps
     
    1. Retain all housing, boxing, etc. that arrives with the map.
    2. Affix Avery label with barcode to a prominent place on the container, cover, or recto of the map.
    3. Location code for Special Collections flat, folded, or rolled maps is OuzPD0 for Pacific, and OuzWD0 for Hawaiian; default Item type is Library Use Only.
    4. After cataloging is complete, give map to Preservation for final processing
     

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