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Memo # 99-02                                                                  02/26/99; rev. 05/06/00; rev. 2/26/02; rev. 8/04

The Kajiyama Collection is the personal library of Japanese novelist Toshiyuki Kajiyama, which was donated to UHM Library in 1975.  It consists of more than 7000 volumes, chiefly in the Japanese language.  The collection covers Japanese emigration, Korea, 20th-century social life and popular culture, Kajiyama’s own writings, and other topics.  The collection is non-circulating and shelved in Asia, Kajiyama Collection.

Most items have gift plates attached, and many are marked with inventory numbers, which divide the collection into broad subject groups.
Inventory numbers beginning with
                                                    C = China;
                                                    H = Hiroshima;
                                                    I  =  Immigration materials;
                                                    K = Korea-related materials;
                                                    M = Manmo;
                                                    N = Nan’yo and Nanto Asia; and
                                                    Kaji = temporary category just for identification purpose.

1.   Call numbers.
For primary literary works by, and entered under, Kajiyama, use the literary call number:    PL855.A35.   Assign appropriate LC classification numbers to other items.

2.  Multiple copies
In the case of multiple copies of an edition of a Kajiyama work, retain up to three copies in the Kajiyama Collection; process the fourth and subsequent added copies as circulating items in the ASIA EAST collection.

3.   Voyager location code
Location is Z Asia Kajiyama (Voyager loc code:  OuzAKaji).

4.   Descriptive cataloging guidelines:


• Upgrade adaptive or existing cataloging to AACR2-R standards, whenever possible.

• Donor note.    Add a 541 field note.  Put Kajiyama Collection inventory number in subfield e, and donor name in subfield a.  Example:

• Local notes.    Make copy-specific local note(s) for any special features of the Library’s copies.  Enter copy-specific notes in the mfhd in most cases, although some notes may remain in the bib record in 590 field, preceded with the three-letter code UHM.  If the title has multiple holding locations or libraries, move the note to the mfhd.   Examples:

5.  Processing
Fragile or damaged items will be reviewed by Preservation Dept., and repaired or re-housed in tuxedo boxes or other containers, as needed, before being sent for cataloging.  Items will be targeted by Preservation Dept.


• If the item is rehoused in a phase box, note that in the mfhd

• Label and link hardcover, bound volumes by means of acid-free notched flags (short flags sometimes referred to as “prayer-book flags”).  Attach barcode and on the verso of the flag write the call number with acid-free pen.


• Label and link softcover or boxed material by means of Avery labels.  Attach the barcode to the label and pencil on the title.  Attach the label to the inside flap of tuxedo boxes with removable tape.  Do not write on or stick labels or barcodes directly on the books/items.


• Pencil in the call number in small lettering on the Kajiyama items themselves, unless very fragile. 

• The preferred space for the lettering is the inside front cover or front endpaper.  For books bound oriental style, that means the inside back cover or back end paper.  If that space is damaged, illustrated or otherwise not suitable, use common sense to find a nearby space (prelim. page, t.p., fly-leaf, etc.).

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Comments to the Pagemaster, CatSS, University of Hawai`i at Manoa Library. Last updated on 01/16/07