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02/26/99; rev. 05/06/00; rev. 2/26/02; rev.
Guidelines for Processing Kajiyama Collection titles
The Kajiyama Collection is the personal library of Japanese
Kajiyama, which was donated to UHM Library in 1975. It consists
more than 7000 volumes, chiefly in the Japanese language. The
collection covers Japanese emigration, Korea, 20th-century social life
and popular culture, Kajiyama’s own writings, and other topics.
The collection is non-circulating and shelved in Asia, Kajiyama
Most items have gift plates attached, and many are marked with
inventory numbers, which divide the collection into broad subject
Inventory numbers beginning with
C = China;
H = Hiroshima;
I = Immigration materials;
K = Korea-related materials;
M = Manmo;
N = Nan’yo and Nanto Asia; and
Kaji = temporary category just for identification purpose.
1. Call numbers.
For primary literary works by, and entered under, Kajiyama, use the
literary call number: PL855.A35. Assign
classification numbers to other items.
2. Multiple copies
In the case of multiple copies of an edition of a Kajiyama work, retain
up to three copies in the Kajiyama Collection; process the fourth and
subsequent added copies as circulating items in the ASIA EAST
3. Voyager location code
Location is Z Asia Kajiyama (Voyager loc code: OuzAKaji).
4. Descriptive cataloging guidelines:
- Upgrade adaptive or existing cataloging to AACR2-R standards,
- Donor note. Add a 541 field note. Put
Kajiyama Collection inventory number in subfield e, and donor name in
subfield a. Example:
541 $5HU ≠3 ASIA KAJI ≠a
Toshiyuki Kajiyama; ≠c gift .≠e I-265.
- Local notes. Make copy-specific local note(s)
for any special features of the Library’s copies. Enter
notes in the mfhd in most cases, although some notes may remain in the
record in 590 field, preceded with the three-letter code UHM. If
title has multiple holding locations or libraries, move the note to the
852 ≠z <Autographed
by the author>
<Cop. 2 is 1974 printing>
Fragile or damaged items will be reviewed by Preservation Dept., and
repaired or re-housed in tuxedo boxes or other containers, as needed,
before being sent for cataloging. Items will be targeted by
- If the item is rehoused in a phase box, note that in the mfhd
852 ≠z <In phase box,
- Label and link hardcover, bound volumes by means of acid-free
notched flags (short flags sometimes referred to as “rare-book
flags”). Attach barcode and on the verso of the flag write the
call number with acid-free pen.
- Label and link softcover or boxed material by means of Avery
labels. Attach the barcode to the label and pencil on the
title. Attach the label to the inside flap of tuxedo boxes with
removable tape. Do not write on or stick labels or barcodes
directly on the books/items.
- Pencil in the call number in small lettering on the Kajiyama
items themselves, unless very fragile.
- The preferred space for the lettering is the inside front cover
or front endpaper. For books bound oriental style, that means the
inside back cover or back end paper. If that space is damaged,
illustrated or otherwise not suitable, use common sense to find a
nearby space (prelim. page, t.p., fly-leaf, etc.).
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