Library of Congress Rule Interpretations for Chapter 12 (selected)

 

 

 

12.0B. Sources of information

 

12.0B1. Basis of the description   

 

First Issue

The basis for the description is the first issue of the serial. In determining which issue

is first, disregard the date of publication, etc., and use the designation on the issues.

For serials that carry numeric or alphabetic designations, the first issue is the one with

the lowest or earliest (in the alphabet) designation. For serials that do not carry numeric

or alphabetic designations, the first issue is the one with the earliest chronological

designation. (If the actual first issue is not available, use these same guidelines to

determine which issue should be used as the basis for the description.)

 

Serials may be issued with terms such as "premier," "sample," or "preview." The term "

premier" generally implies the first true issue. Do not, however, base the description on an issue that bears only wording such as "Sample," "Preview," or "Introductory issue." Such wording generally indicates that the publisher is testing the potential audience for the serial and it is possible that the serial may never be published. Such issues generally do not have numbering. An issue that bears numbering that precedes "1," such as "Vol. 1, no. 0," "No. 0," or "Vol. 0," may be treated as the first issue, provided that there is clear

evidence that the issue is not merely serving as a sample or introductory issue.

 

LC practice: The National Serials Data Program (NSDP) creates records for sample issues in order to assign the ISSN. If LC later catalogs the serial, the description is based on the first "true" issue and a note is given to explain the sample issue.

 

Because the title page (or title page substitute) of the first issue is the chief source of

information for a printed serial, a title page that is published to cover the volume is

generally not used as the chief source. Use a volume title page as the chief source only

when there is no source on an individual issue that is sufficient for the description of the

serial. In such cases, give a source of title note such as:

 

500 ## $a Title from volume t.p.

 

 

Electronic Serials That Don't Retain Earlier Titles/Bodies

If an electronic serial is reformatted so that all evidence of the earlier title (or earlier

corporate body under which the serial is entered) is removed, base the description on the

current presentation.

 

Give a note that explains the change in the serial. Give notes and added entries for the

earlier title proper and/or corporate body; give notes about earlier publishers, etc., if

considered to be important. Update the existing record if there is one; otherwise, make a

new record that covers the earlier and current presentations.

 

existing record:

 

245 00 $a Asian age $h [electronic resource]

 

same record updated

 

245 00 $a Asian age online $h [electronic resource]

247 11 $a Asian age $f <Mar. 6, 2001>

547 ## $a All issues originally published with title Asian age have been reformatted with the new title: Asian age online.

 

If a further change takes place in the title or corporate body under which the serial is

entered and the earlier title/body is retained, make a new record for the new title and/or

corporate body and give linking notes on both records.

 

subsequent change to example above:

 

existing record

 

245 00 $a Asian age online $h [electronic resource]

247 11 $a Asian age $f <Mar. 6, 2001>

547 ## $a All issues originally published with title Asian age have been reformatted with the new title: Asian age online. This serial is now continued by: Asian age online journal and discussion list.

785 10 $t Asian age online journal and discussion list

 

 

new record

 

245 00 $a Asian age online journal and discussion list $h [electronic resource]

780 00 $t Asian age online

 

 

Follow these same guidelines if an aggregator presents a range of issues and does not retain the earlier titles (or bodies).

 

 

Reprints of Serials

In order that the description of the reprint resemble and file with the description of the

original, the earliest issue reprinted is used as the chief source for the first three areas

of the description. Data for these areas may be taken from any place on the reprinted issue without the use of brackets. If it is known that the description of the original would

include data that are not on the reprinted issue, the data may be supplied in brackets.

 

In the publication, distribution, etc., area the place of publication, publisher, and date

of the reprint are recorded, using brackets if the data do not come from a prescribed source on the reprint.

 

The physical description area gives the physical description of the reprint, not the

original.

 

A series is recorded if the reprint appears in a series.

 

Usually a single note gives important details about the original while other notes give

necessary information about the reprint. Notes giving the sources of the title or the issue

on which the description is based are not given.

 

See LCRI 12.0 for guidelines about the number of records for reprints of serials. See LCRI 1.0 for guidelines about cataloging a reprint of serial issues as a serial or as a monograph

 

 

 

12.0B2. Chief source of information   

 

Printed Resources: Title Page Substitute

If a resource lacking a title page has a title (the same title or different titles) on more

than one source in the item, choose as the title page substitute the source that appears

first in the preferred order of sources listed in the rule. Use the entire page from which

the title was taken as the title page substitute, not just the caption area, masthead area,

etc. Do not enclose in brackets any data found anywhere on that page.

 

 

12.0B3. Prescribed sources of information   

 

Nonprint Serials

Consider that the prescribed source for the Numbering area is the whole resource. (Chapters 3-10 currently lack information about a prescribed source for this type of Material (or type of publication) specific details area.)

 

12.1. Title and Statement of Responsibility

 

12.1B. Title proper

 

12.1B2.    LC/PCC practice: Prior to Dec. 1, 2002, this rule called for the selection of the acronym or initialism as the title proper if it was the only form of title presented in other

locations. Do not change any existing bibliographic or series authority records created

before Dec. 1, 2002.

 

 

12.1B3.   

Words, Phrases, Etc.

In any case of doubt as to whether a word, phrase, or other statement is part of the title

proper, apply the same guidelines as given in this rule in regard to the inclusion of a

corporate body's name (or abbreviation of that name) as part of the title proper.

 

 

12.1B4.   

Common Title/Section Title

In applying rule 12.1B4, consider all presentations of the common title and section title

within the item. If both the common title and the section title appear in the same

prescribed source for the title and statement of responsibility area in the appropriate

AACR2 chapter, consider the application of rule 12.1B4 rather than rule 12.1B6; proximity in the same source is not a factor. If rule 12.1B4 is to be applied, the source containing both titles is the chief source of information for the item. For printed resources, the source should be one of the preliminaries, the publisher's listing, or the colophon.

 

Updating remote electronic resources. For most such resources, what appears at first to be a common title may instead be a statement of responsibility, the name of the parent electronic resource, or another component of the resource. If in doubt, do not consider it to be a common title.

 

Common Title or Unnumbered Series?

When there is only one designation on the serial or no numbering on the integrating

resource, it may be difficult to determine if the more comprehensive title is a common title or the title of an unnumbered series. To help make this determination, consider the presence of other records in the catalog in which the common title appears, either treated as a series or as part of the title proper.

 

a) Treat both titles as the title proper if:

 

(1) the comprehensive title is carried by a group of related resources that are issued by the same publisher in a similar format. Frequently the section title will consist of no more than a geographic designation or subject phrase.

 

Common title and section title

 

245 00 $a Global studies. $p Latin America.

245 00 $a CAS biotech updates. $p Pharmaceutical applications

245 00 $a Situation and outlook report. $p Agricultural resources

245 00 $a Butterworths forms and precedents. $p Estates ...

 

(2) the section title is dependent on the more comprehensive title (cf. LCRI 25.6A), or the more comprehensive title is essentially general (e.g., "Acts," "Abstracts," "Journal," "Proceedings," "Legislation," "Practice") and the second title includes or consists of a subject phrase that indicates a division of the general title.

 

Common title and section title

 

245 00 $a Directory. $p Plastics-molders

245 00 $a Acta ciencia Indica. $p Mathematics

245 00 $a Proceedings. $p Chemical sciences ...

245 00 $a Australian corporation law. $p Principles and practice.

 

b) In all other cases or in case of doubt:

 

1) Serials. Treat the more comprehensive title as a series.

 

245 00 $a Women and the law

4XX          From the state capitals

 

 

245 00 $a Massachusetts facts

4XX     Flying the colors

 

 

2) Updating loose-leafs. Treat the more comprehensive title as a common title.

 

 

12.1B7.   

Mark of Omission at the End of the Title

If numbering occurs at the end of the title proper without a linking word, do not consider

it as part of the title proper.

 

source: The Year in Sports 1993

transcription:  245 00 $a The year in sports.

 

Consider the date to be part of the title proper and include a mark of omission for the

following situations:

 

1) There is a linking word between the designation and the preceding part of the title proper.

 

source: Sport in 1981

transcription:  245 00 $a Sport in ...

 

2) case endings of one or more words in the chronological designation link these words with antecedents within the preceding part of the title proper.

 

source: Taqrīr al-sanawī li-sanat 1980

transcription:  245 00 $a Taqrīr al sanawī li-sanat ...

 

 

Omission of Designation Wording from Titles

LC/PCC practice: When the chronological designation is expressed as a span of dates,

consider all portions of the date to be part of the chronological designation and not part

of the title, even if part of the date remains constant from year to year, e.g., the month.

 

245 00 $a Annual report of the Center for the fiscal year ...

362 0# $a July 1, 1961 to June 30, 1962-

(Report year is from July 1 to June 30)

 

245 00 $a Biennial report for the years ...

362 0# $a 1988 and 1989-

 

245 00 $a Informe de labores realizadas del ...

362 0# $a 10 de junio de 1975 al 30 de junio de 1976-

 

 

12.1C. Optional addition. General material designation   

See LCRI 1.1C. Optional addition. General material designation.

 

 

12.2. Edition Area

 

2.2B. Edition statement

 

12.2B3.   

Option Decision

LC/PCC practice: Do not apply the optional provision of the rule.

 

 

12.2F. Change in edition information

 

12.2F1.   

See LCRI 21.3B for decisions on a new description related to a change in edition

information.

 

 

12.3. Numbering Area   

 

See LCRI 12.7B10 for situations when not all issues of a serial have been digitized. See

rule 12.7B11 for notes on information about the first and/or last issue or part if not

cataloged from the first and/or last issue or part.

 

Sources

If a serial has both a numeric and a chronological designation, record both even if they do

not appear in the same source. If there is more than one representation of a designation, or part of a designation, generally prefer the most complete presentation, provided that it

appears prominently or is stated formally.

 

chief source: Volume 1 May 1990

contents page: Volume 1 Number 1 May 1990

transcription: 362 0# $a Vol. 1, no. 1 (May 1990)-

 

Record a designation that does not appear prominently or is not stated formally when there is no other more prominent or formal statement that could serve either as a numeric or chronological designation.

 

preface: This report covers 1990

(The only date given prominently is c1991)

 

transcription: 362 0# $a 1990-

 

 

Designation Must Identify the Issue

Numbers or dates that are used alone as the designation must be sufficiently complete to "

identify" the issue. For example, the date for a monthly periodical must bear at least the

month and year in order to be transcribes as a chronological designation.

 

1st issue (biweekly): Nov. 1, 1995

2nd issue (biweekly): Nov. 14, 1995

transcription: 362 0# $a Nov. 1, 1995-

 

If a serial carries both a number and a date, and either one or the other is sufficient to

identify the issue, record both as the designation.

 

1st issue: Volume 1 May 1990

2nd issue: Volume 1 June 1990

transcription: 362 0# $a Vol. 1 (May 1990)-

 

1st issue: Volume 1, no. 1, 1990

2nd issue: Volume 1, no. 2, 1990

transcription: 362 0# $a Vol. 1, no. 1 (1990)-

 

 

 

12.3A. Preliminary rule

 

12.3A1. Applicability   

This area does not apply to integrating resources even if updates are numbered.

 

 

12.3B. Numeric and/or alphabetic designation

 

12.3B1.   

Punctuation

LC/PCC practice: In a numeric and/or alphabetic designation for a span of numbers, replace a hyphen with a forward slash (e.g., give "no. 1-2" as "no. 1/2").

 

Premier Issues

When the first issue bears wording implying "first," such as "premier issue," in addition to numbering, prefer to give the numbering because words such as these are not likely to

continue as numeric designations on subsequent issues. If words such as "premier issue" have been recorded because there was no number or date on the first issue, supply numbering once it appears on subsequent issues according to 12.3D1.

 

source: Volume 1, no. 1 Premier issue

transcription:

362 0# $a Vol. 1, no. 1-

515 ## $a First issue also called "Premier issue."

(Optional note)

 

source (1st issue):  Premier issue

transcription: 362 0# $a Premier issue

source (2nd issue):  No. 2

revised transcription:  362 0# $a [No. 1]-

515 ## $a First issue lacks numbering and is called "Premier issue."

 

 

Sources

If all elements of the numeric designation do not appear on the same source, use judgment when deciding whether to piece them together or whether to omit part of the numbering. Take into consideration numbering found on later issues, when available. If in doubt, do not piece together.

 

chief source: Volume 1 Spring 1989

contents page: Number 1 Spring 1989

(Serial is issued quarterly)

transcription: 362 0# $a Vol. 1 (spring 1989)-

(Cataloger is in doubt whether "number 1" is another way of saying "volume 1")

 

chief source, 1st issue: No. 1 May-June 1992

contents page, 1st issue: Vol. 1

chief source, 2nd issue: No. 2 July-August 1992

contents page, 2nd issue: Vol. 1, no. 2

transcription: 362 0# $a Vol. 1, no. 1 (May/June 1992)-

(Evidence in 2nd issue clarifies publisher's intent)

 

 

12.3C. Chronological designation

 

12.3C1.   

Punctuation

LC/PCC practice: In a chronological designation for a span of dates, replace a hyphen with a forward slash (e.g., give "2001-2002" as "2001/2002;" give "January-March 2002" as "Jan./Mar. 2002").

 

 

Choosing the Chronological Designation

When choosing the chronological designation, consider the type of date(s) given on the item.

 

The chronological designation may represent the approximate time of publication (e.g., the May 1990 issue of a monthly), the coverage of the contents (e.g., fiscal year 1990), or the date of a meeting or event. An identifying date that reflects the publishing of the serial may be used as a chronological designation when there is no numeric designation to identify each issue and the publication is more likely to bear a formal chronological designation on subsequent issues; if the date is a copyright date, supply a chronological designation based on that date but do not use the copyright date as such. Also see 12.3D.

 

If more than one expression of a chronological designation is given, prefer a designation

given in the title proper and give a note if the coverage is different. For publications of

events when both a general date (e.g., year alone) and a specific date are given, prefer the

general date. If more than one presentation of the designation is given in or with the title

proper, prefer the most concise presentation. (See also LCRI 12.3.)

 

source: 1994 Conference on Nuclear Physics held June 14-15, 1994

transcription: 362 0# $a 1994-

 

source: 2002 Annual report covering the fiscal year ending September 30, 2002

transcription: 362 0# $a 2002-

 

source: 2000 Directory for the years 1999-2000

transcription: 362 0# $a 2000-

 

 

Multiple Dates

When the chronological designation consists of multiple dates, each of which is associated with a different aspect of the title (e.g., 1990 report and 1991 forecast), use the first date as the chronological designation and make a note explaining the second date.

 

source: Review of agriculture 1982 and outlook for 1983

transcription:

245 00 $a Review of agriculture ... and outlook for ...

362 0# $a 1982-

515 ## $a Includes the outlook for the following year.

 

 

12.3C4.   

Designation Consists of a Year and a Number That Is a Division of the Year

Record a chronological designation only when it contains additional information.

 

source: 83-2 February 1983

transcription:  362 0# $a 83-2 (Feb. 1983)-

 

If the separate date lacks the year present in the other designation, record the year twice

without brackets.

 

source: 94-1 January

transcription: 362 0# $a 94-1 (Jan. 94)-

 

source: 1997, 1 Jan./Feb./Mar.

transcription: 362 0# $a 1997, 1 (Jan./Feb./Mar. 1997)-

 

 

12.3D. No designation on first issue or part

 

12.3D1.   

When a chronological designation is more likely than a numeric designation to identify a

serial (e.g., a yearbook or directory), use the publication date or copyright date to supply

a chronological designation.

 

source: c2000

transcription:

245 00 $a ____ : $b ____, $c c2000-

362 0# $a [2000]-

 

 

12.3E. Alternative numbering systems

 

12.3E1.   

Record a second or third system of numeric and/or chronological designation with the first system if it, too, identifies the issue (cf. rule 12.3B1). Prefer to record as the first a

system that uses the form of volume number and internal number. If more than one numeric system is recorded, generally record the chronological system with the first numeric system (cf. rule 12.3C4).

 

Give in a note information about a second or third system of numeric/alphabetic designation that does not identify the item (cf. rule 12.7B10.2) whenever the second or third system appears prominently enough on the publication for one to assume that the serial may be asked for by that system.

 

 

12.3G. Change in numbering

 

12.3G1.   

LC/PCC practice: Do not condense separate bibliographic or series authority records created before Dec. 1, 2002, for serials which adopted new numbering systems.

 

Do not consider a serial to have adopted a new numbering system if it begins by having both a numeric and a chronological designation and drops one of the designations, or, if a serial begins with either a chronological or numeric designation and the other designation (numeric or chronological) is added later. Explain such changes in notes (see rule 12.7B10.2).

 

on first issue: January 1998

on later issue: Volume 2, number 1 January 1999

 

362 0# $a Jan. 1998-

515 ## $a Issues for 1999- also called v. 2, no. 1-

 

on first issue: Volume 1, number 1 May 2000

on later issue: July 2001

 

362 0# $a Vol. 1, no. 1 (May 2000)-

515 ## $a Issues for July 2001- lack volume numbering.

 

Do not consider a serial to have adopted a new numbering system if the term used with the numbering changes but the numbering itself continues.

 

on first issue: Volume 1, number 1 March 1985

term used with numbering changed: No. 15 August 1991

on last issue: No. 18 Jan. 1992

 

362 0# $a Vol. 1, no. 1 (Mar. 1985)-no. 18 (Jan. 1992)

515 ## $a Issues for Aug. 1991-Jan. 1992 called no. 15-no. 18.

 

 

12.4. Publication, Distribution, Etc., Area

 

12.4D. Name of publisher, distributor, etc.

 

12.4D1.   

Option Decision to Give Name of Distributor

LC/PCC practice: Apply the optional provision of the rule.

 

 

12.4D2. Change in name of publisher, distributor, etc.   

Serials

If the publisher is the same as the corporate body under which the serial is entered or the

corporate body used as the qualifier in the uniform title under which the serial is entered,

see rule 21.3B.

 

 

12.4E. Optional addition. Statement of function of publisher, distributor, etc.   

See LCRI 1.4E. Optional addition. Statement of function of publisher, distributor, etc.

 

 

12.4G. Place of manufacture, name of manufacturer, date of manufacture

 

12.4G3.   

See LCRI 1.4G4. Optional addition.

 

 

12.7B4.1. Title   

Option Decision

LC/PCC practice: Do not apply the optional provision of the rule.

 

 

12.7B4.2. Change in title proper   

 

Electronic Serials That Don't Retain Earlier Titles

If an electronic serial is reformatted so that all evidence of the earlier title is removed,

give the earlier title in a note. Give a note explaining that the earlier title no longer

appears in the serial.

 

existing record:

 

245 00 $a Asian age $h [electronic resource]

 

same record updated

 

245 00 $a Asian age online $h [electronic resource]

247 11 $a Asian age $f <Mar. 6, 2001>

547 ## $a All issues originally published with title Asian age have been reformatted with the new title: Asian age online.

 

 

12.7B7. Relationships with other serials

 

12.7B7.1. Statements of responsibility   

 

"At Head of Title" Note

According to 1.1F3, statements of responsibility appearing at head of title are transposed

to their proper position. Occasionally, however, a phrase or name that is clearly not a

statement of responsibility appears at head of title. Use an "at head of title" note for

these and any other indeterminate cases.

 

 

2.7B11. Publication, distribution, etc.

 

12.7B11.2. Change in publication, distribution, etc.   

 

Serials: Place of Publication

The intent of this LCRI is to limit the number of notes to be considered important. Two

important changes related to place are those that

 

1) involve a change in country or region

 

260 ## $a Cambridge, Mass. : $b Harvard University Press, $c 1988-

500 ## $a Published: Austin : University of Texas, 1990-

 

2) involve a change in the place when the place has been used as a qualifier for the uniform title and/or key title.

 

130 0# $a Careers in education (New York, N.Y.)

245 00 $a Careers in education

260 ## $a New York, N.Y. : $b EMC Press, $c 1990.

500 ## $a Published: Philadelphia : Harris Pub. Co., 1994-

 

Other specific changes may be noted at the discretion of the cataloger.

 

 

 

12.7B23. Item described   

 

Serials

The "Description based on" note may be combined with a "Source of title" note (rule 12.7B3) but not with a "Latest issue consulted" note. If needed, always give a "Latest issue consulted" note as a separate note.

 

LC/PCC practice: In a "Description based on" or "Latest issue consulted" note, give the

numeric and/or alphabetic and/or chronological designation information for the issue cited in the same order and with the appropriate prescribed punctuation as in the numbering area.

 

500 ## $a Description based on: Vol. 1, no. 3 (Apr. 1992).

500 ## $a Description based on: v. 14, no. 1 (Jan. 1986) = 56; title from cover.

500 ## $a Latest issue consulted: 21, no. 1 (1990) = 58.

500 ## $a Description based on: Varsha 13, anka 1 (Baiśākha-Jaishţha [Apr.-June 1991]) ; title from cover.

500 ## $a Description based on: Dai 2-kan 2-gō (Heisei 2-nen 2-gatsu [Feb. 1990]).

500 ## $a Description based on: 8. barsḥa, 1. saṃkhyā (Śarada saṃkalana, 1395 (Sept.-Nov. 1988]).

500 ## $a Description based on: no. 7 (July-Sept. 1997); title from title screen (viewed Oct. 3, 1997).

 

If the issue does not carry a chronological designation, give the numeric and/or alphabetic

designation and the publication or copyright date.

 

500 ## $a Description based on: v. 19, published in 1986.

500 ## $a Latest issue consulted: Nr. 3, published in 2002.

500 ## $a Description based on: No. 5, copyrighted 1987.

 

Remote Access Resources

LC/PCC practice: When the bibliographic record has been updated, replace the "viewed on" date in the record with the current date on which the record was viewed for description.