NAR Fixed Field
(008) Cheat Sheet for Assg 5 Records
Type: z = authority record
Upd status: a = record can be used (USE THIS CODE IN ASSG 5 RECORDS)
Enc lvl: n = complete authority record (USE THIS CODE IN ASSG 5 RECORDS)
Source: c = Cooperative cataloging program (i.e.,
Roman: | [i.e., fill character] This byte is always coded with the fill character per “LC/NACO Guidelines” (i.e., authority format “yellow and blue pages”) and instructions in LC’s in-house cataloging manual, Descriptive Cataloging Manual (section Z1), which is used also by NACO and SACO participants creating authority records.
Ref status: a = tracings (i.e., 4XXes and 5XXes) are consistent with the heading (usually meaning that they are constructed by the same cataloging rules, e.g., 100 and 400 are both AACR2-compatible headings)
n = not applicable (i.e., there are no 4XX or 5XX references)
Mod rec: _ [blank] (not modified—that’s always the value of this byte)
Name use: a = appropriate for use as main or added entry in a bib record (USE THIS CODE IN ASSG 5 RECORDS)
Govt agn: | [i.e., fill character] This byte is always coded with the fill character.
Auth status: a = fully established heading (USE THIS CODE IN ASSG 5 RECORDS)
Subj: a = if used as a subject in a bib record (i.e. as 600 or 610 or 611), this heading will be coded (in the second indicator) as Library of Congress Subject Headings (LCSH)
Subj use: a = Appropriate for use as a subject added entry (600 or 610 or 611) in a bib record
Series: n = not applicable (i.e., this is not a series heading)
Auth/ref: a = established heading (other codes only apply to subject authorities)
Geo subd: n = not applicable (means this is not a topical subject heading authority record)
Ser use: b = not appropriate for use as a series added entry (4XX/8XX) in a bib record
Ser num: n = not applicable (never applicable except in series authority records)
Name: a = Differentiated personal name
b = Undifferentiated personal name
n = Not applicable n = not applicable (e.g., this name is a corp. body name)
(n.b., this is about whether a personal name is differentiated (i.e., unique and only applying to a single person – the usual case) or undifferentiated (the unusual case you’ll recall from the John Smith example in class last week); so this can only be applicable in the authority record for a personal name heading.
Subdiv tp: n = not applicable
(this is only applicable in the case of a subject subdivision record like, e.g., the records you can see in the SAF for “Social life and customs” and “Handbooks, manuals, etc.”)
Rules: c = AACR2