NAR Fixed Field (008) Cheat Sheet for Assg 5 Records

 

 

Type: z = authority record

 

Upd status:  a = record can be used (USE THIS CODE IN ASSG 5 RECORDS)

 

Enc lvl:   n = complete authority record (USE THIS CODE IN ASSG 5 RECORDS)

 

Source:   c = Cooperative cataloging program  (i.e., SACO or NACO) (USE THIS CODE IN ASSG 5 RECORDS)

 

Roman:    |     [i.e., fill character]    This byte is always coded with the fill character per “LC/NACO Guidelines” (i.e., authority format “yellow and blue pages”) and instructions in LC’s in-house cataloging manual, Descriptive Cataloging Manual (section Z1), which is used also by NACO and SACO participants creating authority records. 

 

Ref status:      a  = tracings (i.e., 4XXes and 5XXes) are consistent with the heading (usually meaning that they are constructed by the same cataloging rules, e.g., 100 and 400 are both AACR2-compatible headings)

 

n   = not applicable (i.e., there are no 4XX or 5XX references)

 

Mod rec:    _   [blank]   (not modified—that’s always the value of this byte)

 

Name use:      a   =  appropriate for use as main or added entry in a bib record  (USE THIS CODE IN ASSG 5 RECORDS)

 

 

Govt agn:        |    [i.e., fill character]    This byte is always coded with the fill character.

 

 

Auth status:    a = fully established heading (USE THIS CODE IN ASSG 5 RECORDS)

 

Subj:                a = if used as a subject in a bib record (i.e. as 600 or 610 or 611), this heading will be coded (in the second indicator) as Library of Congress Subject Headings (LCSH)

 

Subj use:         a = Appropriate for use as a subject added entry (600 or 610 or 611) in a bib record

 

Series:            n = not applicable (i.e., this is not a series heading)

 

Auth/ref:         a = established heading (other codes only apply to subject authorities)  

 

Geo subd:       n = not applicable (means this is not a topical subject heading authority record)

 

 

Ser use:          b = not appropriate for use as a series added entry (4XX/8XX) in a bib record

 

Ser num:         n = not applicable (never applicable except in series authority records)

 

Name:             a = Differentiated personal name

b = Undifferentiated personal name

n = Not applicable n = not applicable (e.g., this name is a corp. body name)

 

(n.b., this is about whether a personal name is differentiated (i.e., unique and only applying to a single person – the usual case) or undifferentiated (the unusual case you’ll recall from the John Smith example in class last week); so this can only be applicable in the authority record for a personal name heading.

 

Subdiv tp:       n = not applicable

 

(this is only applicable in the case of a subject subdivision record like, e.g.,  the records you can see in the SAF for “Social life and customs” and “Handbooks, manuals, etc.”)

 

Rules:             c = AACR2