Executive Committee Meeting Notes

Friday, August 14, 2009

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Michele Katsutani, Liane Koga for Karen Muraoka, Diane Meyer, Suzette Robinson, Alvin Tagomori, David Tamanaha

Agenda Item

Discussion Notes

Action Items

Enrollment

Date	Fall ‘09	Last Year	Continuing	New returning or transfer	Applications	Last Year	Summer	Last Year
4-24-09	1223	468
4-28-09	1342	686	1057	285	1593* 1127	1266* 575	493	330
5-05-09	1619	935	1220	399	1251	664	577	398
5-08-09	1740	1027					631	425
5-19-09	2060	1251	1494	566	1512	767	726	507
6-02-09	2374	1445	1651	723	1714	941	767	516
6-05-09	2459	1513	1687	772	1755	1003	715*	547
6-25-09	2857	1846	1798	1059	2130	1337	790	634
7-07-09	2996	1991	1838	1158	2254	1440	791	646
7-24-09	3203	2289	1824	1379	2531	1770	840	666
7-28-09	3293	2359	1860	1433	2626	1807	840	672
8-04-09	3492	2566	1928	1564	2766	1962	840	683
8-11-09	3583	2711	1918	1665	2897	2080	853	688
8-14-09	3721	2842	1961	1760	2956	2126	853	688

*purge occurred on August 7, 2009

Administrative
Services

· Revenues: $2,919,708 as of Monday 8/10/09 (27% above target)

· Estimated restrictions: $1,850,516

· Proposed Budget:  Handout reflects $1.8 million.  Despite restrictions, college should have a carryover saving of $100,000.  Handout reflects only a 25% enrollment growth.  This does not reflect executive pay cuts.

· No updates on layoffs, furloughs, or pay cuts.

· Update on re-org:  Currently with union.  Will probably be asking for an extension; comments were due 8/14/09, and staff have not yet been contacted.

· Update on Sodexho:

Entered into contract August 1, 2009. 

Pa`ina opened on Saturday for the swap meet.

Pa`ina planning to extend school day hours until 7 p.m.

Manager Ed Costa working with Chris Speere.

Academic Affairs

· The following programs have held or will hold program orientations:

Culinary Arts

Allied Health (Nursing and Dental)

Early Childhood – Next week

Accounting - Yesterday

Business Tech - Yesterday

HOST - Yesterday

AJ - Yesterday

AG - Yesterday

Sustainable Construction Technology

· Former students gave encouraging testimonials at orientations.

· At multi-program orientation, students were grouped according to majors.

· Pat is now acting CTE/Voc Tech department chair.

Increased Enrollment Preparation

· Update on bookstore: AJ is increasing number of cashiers during this period; store will be open next two Saturdays.  Ropes will be used to guide lines of students buying books.  Because of budget cuts, must reduce extended evening hours from three nights to two. Working with faculty to get books in for added classes.

· Instructors and students are being encouraged to arrive early to find parking spaces.

· Suzette will contact UH bookstore manager about the need for three evenings of extended hours.

Outreach Sites Registration for fall 2009

· Hana – 18 students

· Lanai – 26 students

· Molokai – 233 students

· Lahaina – 86 students

Laptop Initiative

· Entering students in Culinary Arts and Allied Health are being trained and will receive Netbooks.

· Laptop Fee to be $75; in the first year trial, students will not be assessed fee.

ARRA funds

     $5,000,000 in ARRA funds available for community colleges:

· Green initiative:  Peter Quigley coordinating for the UHCC system; asked each campus to submit proposals.  Stuart Zinner submitted Maui CC proposal (PV).

· Allied Health initiative: Vaughn Baker coordinating for UHCC system.  Nancy Johnson is Maui CC representative.  Three proposals submitted, one each from Maui and KCC, and one from the System.

· $400,000 for remedial/developmental.

· $400,000 for Achieving the Dream. 

· Suzette meeting today to prepare proposals based upon the following:

· UHCC strategic outcome goals

· Retention, persistence, graduation, transfer

· New Student Orientation

· Gatekeeper classes

· Academic advising

      $250,000 for financial aid

Convocation

· Agenda discussed:

· Will feature sustainability speaker

· Kaleikoa and Lau`ulu to perform Oli

Alex to make nameplates.

Colleen to coordinate food.

Clyde to work on agenda.

Faculty Meeting on Wed. 9-11 a.m.

· 27 topics to be covered with short presentations and time for attendees to ask questions.

President Greenwood visit

Will meet with Maui CC faculty and staff from 10 a.m. to 2 p.m. on September 29, 2009.

Retention

· Faculty received list of previous students who have not yet registered and are contacting them.

WASC visit

· Three-member team visited July 26, 2009. Visit went well; they will transmit their report to WASC on ET bachelor’s degree and Maui CC transfer from junior to senior commission.

Fall 2009 courses

· 557 courses for Fall 2009, before low enrolled class cancellations. Will be looking at classes with under 20% enrollment today.

Some classes have over enrollment, e.g., Agriculture, English, Math, Culinary, Automotive.

Equipment Inventory

The UH System will no longer inventory theft-sensitive personal property with a useful life of more than one year and an acquisition cost of at least $1,000 but less than $5,000 per unit; therefore, individual colleges will now have the responsibility for keeping track of theft-sensitive items in that category.

Hiring of Independent

Contractors

Form 78 must be submitted with requisition.

Nursing Portables

Will be arriving in a few weeks.

Foreign Language Lab

· Received notice to proceed last week and will begin pre-construction next week.  Will have access in Spring 2010.

General Student Orientation

· Advice to give to students:

Come prepared

Utilize counseling

Important to attend classes the first day