Executive Committee Meeting

July 7, 2009

Ka Lama  102

In attendance:  Herman Andaya, Michele Katsutani, Katie McMillan, Diane Meyer, Karen Muraoka, Suzette Robinson, Clyde

                        Sakamoto, Alvin Tagomori, David Tamanaha, Lori Teragawachi, Marilyn Umetsu

Guests:

Agenda Item

Discussion Notes

Action Items

Enrollment and Budget Status: Alvin, David and Clyde

Date	Fall ‘09	Last Year	Continuing	New returning or transfer	Applications	Last Year	Summer	Last Year
4-24-09	1223	468
4-28-09	1342	686	1057	285	1593* 1127	1266* 575	493	330
5-05-09	1619	935	1220	399	1251	664	577	398
5-08-09	1740	1027					631	425
5-19-09	2060	1251	1494	566	1512	767	726	507
6-02-09	2374	1445	1651	723	1714	941	767	516
6-05-09	2459	1513	1687	772	1755	1003	715*	547
6-25-09	2857	1846	1798	1059	2130	1337	790	634
7-07-09	2996	1991	1838	1158	2254	1440	791	646

*purge occurred on June 4, 2009

· 40% increase projected

· Fall 2009:  $3,782,901

· Spring 2010:  $3,680,699

· Total year:  $7,463,000 vs. $4,789,000 last year.

· SSH:  27,884 vs. 18,259 last year;  FTE: 1859 vs. 1,217 last year.

Orientations of  students, faculty, programs; laptop initiative

· Allied Health, Culinary programs regularly hold student orientations.

· Two orientations scheduled for new faculty, the first on July 20.

· Math Lab in process.

· To hold off purchasing servers for laptop initiative for the present.

· Dell, NSF, Maui CC partnering; student contributions being

      discussed.

Update on reorg

· Unions waiting until faculty returns to school to discuss reorganization

       proposal.

UH President on budget reduction

· UH President has not yet announced how reduction will be distributed

      per campus.

· David: current operating budget not accurate because of increased

      expenditures due to increased enrollment.  $1.7 million growth

      enrollment and $1 million for equipment replacement category.

To look at respective department chair budgets (more monies should be allocated to departments experiencing growth).

Chancellor position report

· Will be filling OCET position and Transcript evaluator APT position.

Education Centers update

· Lahaina Ed Center is reporting a 53% enrollment increase from last year.

· All centers anticipate at least a 20% increase.

WASC Jr. and Sr. Update: Diane Meyer

· Telephone conference call at 12:45 p.m. on July 14 to discuss ET degree and transfer from WASC junior to senior.

· WASC senior team to visit campus on July 26, 27.

· To request approval of transfer from junior to senior commission at August 24, 2009 WASC meeting.

· Paid WASC junior commission fee; to ask about a pro-rated fee.

· Mid-term report to focus on SLOs and assessment workshops. To submit BK’s reports to WASC Jr.  Academic Senate minutes also contain reports from BK.

Diane to check if enrollment increase will affect WASC fees.

Diane to send information to Clyde and he will work on report during his vacation.

Convocation Preparation

Fall 2009 convocation scheduled for 8:30-11:30 a.m. on Monday, August 17.   Anticipated attendance:  200.  Budget:  $1,200.

David to check capacity of Paina.

Chancellor’s report on Council of Chancellors meeting

· John Morton reported $1.7 milllion for Enrollment Growth fund.

· One million dollar equipment replacement fund for Spring 2010.

· President Greenwood to be on island August 21, 2009; to lunch with CAC and Executive Committee. 

· President McClain wants to complete budget before leaving.  Executives’ and managers’ salaries will be reduced.

· ARRA:  Ted Peck wants to lead submission of grant applications.

· Sodexo to begin management of Paina at the end of summer.

· Science building target dates:  bids in August and September and construction starts January.

· Nursing portables: construction in July and August; completion by mid fall.

· Foreign Language Lab:  delayed in procurement.

John Squires on math and English course redesign

· Suzette arranging to have John Squires’ presentation on course re-design video-taped.

Additional courses

· Looking at offering classes and academic services (only if there’s a clear need for services) on Sundays.  Library and TLC on Sunday may be justified.

· Number of inquiries have resulted from newspaper articles.

· New instructor orientation scheduled for July 20, 2009.

Suzette to look into personnel and additional costs.

Suzette to check on promotion of TCOMM class.

HOST meeting 

· The HOST meeting to be held at 7:30 a.m. on July 29 will begin in Hale Haumana and end in Paina.

Clyde to send out email to campus.

Unspent monies – Academic Affairs

· Department supply budgets:  everyone spent down; not sure where unspent savings are coming from.

· Allied Health/Dental program: will be receiving $84,000 from Medicaid.

Report on SARS from Alvin

· Software purchased and staff will be trained on SARS; program to make scheduling for students easier. 

· Need to ensure that SARS works together with STARS system.  Students should be able to use the system as an academic planning tool.

Pre-Compass Math Experience –

· Received free 300 units from MyMathTest for refresher course.  Other campuses charge $50-$80 for students to take the course.  If there is a cost, students appear to take it more seriously.

Continuation of Annual Program Reviews – Suzette

Suzette presented the program reviews for Business Careers, Business Tech, and Food Service.  A review of these programs included suggestions for strengthening each one.  Instructional leadership will work with program coordinators.

Suzette to check with IRO about including numbers of Business students transferring to ABIT.