Executive Committee Meeting Notes

Friday, June 5, 2009

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Herman Andaya, Kim Gray, Michele Katsutani, Katie McMillan, Diane Meyer, Karen Muraoka, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori, David Tamanaha, Lori Teragawachi

Guests:

Agenda Item

Discussion Notes

Action Items

Enrollment

Date	Fall ‘09	Last Year	Continuing	New returning or transfer	Applications	Last Year	Summer	Last Year
4-24-09	1223	468
4-28-09	1342	686	1057	285	1593* 1127	1266* 575	493	330
5-05-09	1619	935	1220	399	1251	664	577	398
5-08-09	1740	1027					631	425
5-19-09	2060	1251	1494	566	1512	767	726	507
6-02-09	2374	1445	1651	723	1714	941	767	516
6-05-09	2459	1513	1687	772	1755	1003	715*	547

*Summer 2009 purge occurred on June 4; purged 94 students.

Fall enrollment increased 62% over last year.

Governor-imposed furloughs/restrictions

University still uncertain about what will happen; governor’s furloughs/restrictions could go to the Supreme Court on appeal. If governor’s furlough plan is struck down by the court, governor can still impose budget restrictions of the same amount.

Since UH civil service employees are under the authority of the Board of Regents, a furlough plan would not apply to UH Civil Service employees.

Because of the economic downturn, no pay raises can be expected. Salary reductions are possible, but not necessarily by 15%.

Prepare for increased enrollment

With the increase in enrollment, new parking areas will need to be opened; classes added; and hours for student services extended.

David: Construction projects will be scheduled for minimal disruption.

Additional lecturers will be recruited through newspaper ads and articles.

State of the Budget

Revenues: $2,068,000 vs. $1,066,000 last year; a 60% increase.

We have been able to absorb restrictions this year; next year is uncertain.

Expenses need to be reduced and revenue generated.

“What’s Hot on Campus” list

President McClain has asked the chancellors to prepare a list of important happenings on each campus that will be forwarded to the new president for informational purposes. Maui CC’s list includes such things as the new degrees, new science building, name change.

Additions to the list to be emailed to the Chancellor before the Monday submission deadline.

Update on Sodexo contract

Sodexo attorneys will make some minor changes in the contract and then return the contract to the college.

Hours of food service for Fall 2009 to be decided soon.

Recap – Regents Meeting – May 29, 2009

Required documents sent to WASC

· Diane Meyer commended for her hard work on completing documents.

· WASC visit scheduled for July 27-28, 2009

Name Change

· Will pursue in the fall semester; President McClain is supporting:

Ø University of Hawai`i--Maui

Ø Maui College

Ø Maui Community College

Ø University of Hawai`i Center on Maui

Electronic Technology program approved to begin in Fall 2010.

Concerned BOR members were assured that Maui CC would not become a four-year university, but would continue to be an open admission college as well as a four-year college.

Value Added Initiative

Received $1.2 mil. to renovate kitchen in Pilina to create a value added facility; will be used primarily for research and development. A portion of the money could be used to improve acoustics in the adjoining multi-purpose room.

Follow up - Application and registration process

Katie, Eryck, Steve, and Alvin have worked on improvements:

· Summer applications are now on the web.

· MMR requirement now tied to registration and not admissions.

· Weekly follow-ups have been initiated for incomplete applications.

· Enrollment software and Banner recruitment module being implemented.

Alvin and Katie to provide updates

Laptop Initiative and Seton Hall

Curricular redesign

· Seton Hall to assist with curricular redesign workshops.

· Meeting scheduled with Dell Vice President on June 8, 2009.

PIN – Post Secondary International Network

PIN website up.

Conference Registration fee is $700.

Attendees will arrive on Oahu for beginning of conference; travel to Maui for completion.

Annual Program Reviews

Program advisory committees have been involved in advising programs on how to prepare students for present and future workplace needs.

Suzette explained community college system formulas initiated this year to ensure consistency in identifying the strength of programs. The formulas are used to determine the demand, efficiency, effectiveness, and overall health of a program.

· Demand is based upon the number of majors to annual new/replacement positions.

· Efficiency is based upon class fill rate and student to faculty ratio.

· Effectiveness is based upon degrees earned in relationship to number of majors; degrees earned in relationship to annual/new replacement positions; and persistence from fall to spring.

Five annual program reviews were analyzed and discussed:

Accounting

· Overall rating; healthy

· Number of majors, fill rate, persistence, number of degrees are all up.

· Effectiveness rated as cautionary because of percentage of increases.

Administration of Justice

· Overall rating is cautionary because of fill rate; numbers are improving.

· Ryan working to recruit more students into the program; working with community law enforcement.

Agriculture (includes Molokai farm):

· Overall rating: unhealthy

· Number of majors up; fill rate, persistence rate, degrees earned down.

· Coordinator working on creating Cultural and Natural Resources degree.

ABIT:

· Overall rating: cautionary

· Number of majors, fill rate up; persistence down because of small numbers.

· Classes currently at 18-25 in 300 level courses.

· Suzette looking into applied research area of program.

Auto Body Repair & Painting:

· Overall rating: healthy

· Persistence low because when many students get training they need, they go into the workplace. The industry does not necessarily favor graduates with degrees.

· Some students learning skills for personal use.

· Structural limitations; limited number of workstations for students.

· Inter-Industry Conference on Auto Collision Repair (IICAR) curriculum implemented in program.

Program orientation dates to be set for all programs and for students who have not declared majors.

To verify number of students graduating.

Program review data to be used to justify full-time AJ position.

Benchmarks for improvement goals to be set.

Need to determine a realistic focus for the Ag program and clarify steps for strengthening the program.

May need to narrow electives so students can go through program together in cohort.

Need to encourage students to take general education courses that lead to a degree.

To check with Dennis to see what kind of resources needed.

Need to look at state of ABRP industry in Maui County.