Executive
Committee Meeting Notes
Friday,
October 24, 2008
8:30
a.m., Ka Lama 102
In attendance: Pat Adams,
Guests: Barbara Huntdoft
Attachments
|
Agenda
Item |
Discussion
Notes |
Action
Items |
|
1.
Closing out grants – Barbara Huntdoft |
▪
Barbara explained the process and the need to expedite
timely usage of grant funds as dictated in the grant. ▪
Barbara has access to online information; is willing to
help programs expedite and keep on top of required reports and deadlines. ▪
If grants are not closed out properly, the college may
be responsible for any outstanding balances. |
▪
Vice Chancellors to stress to PI’s accountability with grant requirements ▪
Suzette to meet with clerical staff to set up
ticklers/calendars to help meet deadlines |
|
2.
Student Housing - |
▪
Kulana`ao to admit students from Hale Haumana at the same
lease rate they have been paying. ▪
Permission received to amend Hale Haumana lease to
include educational activities as one of its permissible uses (not solely
student housing). Waiting for county
determination on whether SMA and zoning conditions restrict re-purposing the
building. |
▪
▪
▪
▪
Herman to follow up with the county on research of SMA
and zoning conditions. |
|
3.
Student applications - |
▪
Version one of the online application currently being
tested. ▪
11/1/08 is target date for students applying for Fall
2008 semester. |
▪
|
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4.
ATP status - Suzette |
▪
Applied engineering ATP has been approved by CAOs and
proceeding. ▪
IT, Ocean Sciences, Gerontology, and Sustainable
Sciences are being reviewed by the departments. |
▪
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5.
Budget restrictions |
▪
David will provide more updates when he returns next
week. ▪
Members of Academic Senate, Lynn Yankowski, Bob
Wehrman, Cindy Foreman & Michele Katsutani, have been meeting weekly with
administrators regarding budget restrictions. |
▪
|
|
6.
Revenue Update - Cindy |
▪
Revenue = $2,480,733.50. ▪
Debit balance $132,953.93; payment plan was due
10/21/08; therefore, this is of concern. Students who have not paid tuition
may be holding places in classes. ▪
Third party account receivables = $43,260.50; ▪
Actual amount collected as of 10/22/08 (including
tuition waivers): $2,304,519.07 ▪
Target revenue for Fall 2008 is $2,320,822.00. ▪
If no payment received from students who are attending
classes without paying, balance may be turned over to collection agencies. ▪
Discussed responsibility of paying for services and
being held accountable. |
▪
▪
Suzette to ask faculty assistance to determine whether
these students are showing up in class and to inform students that they are
not officially enrolled and should check with Student Services. ▪
Student Services to explain to students they will have
hold on services (transcripts) & may jeopardize educational futures in
public education in ▪
Suzette and Alvin to collaborate on faculty message, as
instructors should not be engaging in financial discussions with their
students |
|
7.
Board of Regents Meeting & Preserving our Recollections dinner
10/23/08 |
▪
Appreciation expressed to everyone’s assistance in
hosting the BOR meeting. Special acknowledgement to Colleen for her
coordination & planning. ▪
Suzette also noted the positive comments received on
MCC’s presentation from BOR members. ▪
Preserving our recollections dinner went very well last
night. Culinary did a great job with bento dinners & setup. |
▪
|
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8.
Upcoming events |
▪
Noble Grape to be held October 25, 2008. ▪
Suzette shared a photo of an MCC student’s painting
that will be displayed in the Vice Chancellor of Academic Affairs office. ▪
State Foundation Right of Entry being processed for
installation of sculpture fronting the campus. ▪
Suzette will be going to ▪
▪
Elaine going to National Assn for the Education of
Young Children in ▪
NSF day conference – Dec. 3 & 4, 2008 |
▪
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