Executive Committee Meeting Notes

Friday, October 24, 2008

8:30 a.m., Ka Lama 102


In attendance: Pat Adams, Herman Andaya, Lori Govaars, Kerry Holokai,  Elaine Yamashita for Michele Katsutani, Katie McMillan, Diane Meyer, Karen Muraoka, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori, Cindy Yamamoto for David Tamanaha

Guests: Barbara Huntdoft



Agenda Item

Discussion Notes

Action Items

1.     Closing out grants – Barbara Huntdoft

       Barbara explained the process and the need to expedite timely usage of grant funds as dictated in the grant.

       Barbara has access to online information; is willing to help programs expedite and keep on top of required reports and deadlines.

       If grants are not closed out properly, the college may be responsible for any outstanding balances.

       Vice Chancellors to stress to PI’s  accountability with grant requirements

       Suzette to meet with clerical staff to set up ticklers/calendars to help meet deadlines

2.     Student Housing - Alvin

       Kulana`ao to admit students from Hale Haumana at the same lease rate they have been paying.

       Permission received to amend Hale Haumana lease to include educational activities as one of its permissible uses (not solely student housing).  Waiting for county determination on whether SMA and zoning conditions restrict re-purposing the building.




       Herman to follow up with the county on research of SMA and zoning conditions.

3.     Student applications - Alvin

       Version one of the online application currently being tested.

       11/1/08 is target date for students applying for Fall 2008 semester.


4.     ATP status - Suzette

       Applied engineering ATP has been approved by CAOs and proceeding.

       IT, Ocean Sciences, Gerontology, and Sustainable Sciences are being reviewed by the departments.


5.     Budget restrictions

       David will provide more updates when he returns next week.

       Members of Academic Senate, Lynn Yankowski, Bob Wehrman, Cindy Foreman & Michele Katsutani, have been meeting weekly with administrators regarding budget restrictions.


6.     Revenue Update - Cindy

       Revenue = $2,480,733.50.

       Debit balance $132,953.93; payment plan was due 10/21/08; therefore, this is of concern. Students who have not paid tuition may be holding places in classes. 

       Third party account receivables = $43,260.50;

       Actual amount collected as of 10/22/08 (including tuition waivers): $2,304,519.07

       Target revenue for Fall 2008 is $2,320,822.00.

       If no payment received from students who are attending classes without paying, balance may be turned over to collection agencies.

       Discussed responsibility of paying for services and being held accountable.


       Alvin to provide consolidated list of names and phone numbers of students with outstanding payments to Cindy & Suzette

       Suzette to ask faculty assistance to determine whether these students are showing up in class and to inform students that they are not officially enrolled and should check with Student Services.

       Student Services to explain to students they will have hold on services (transcripts) & may jeopardize educational futures in public education in Hawaii

       Suzette and Alvin to collaborate on faculty message, as instructors should not be engaging in financial discussions with their students

7.     Board of Regents Meeting  & Preserving our Recollections dinner 10/23/08

       Appreciation expressed to everyone’s assistance in hosting the BOR meeting. Special acknowledgement to Colleen for her coordination & planning.

       Suzette also noted the positive comments received on MCC’s presentation from BOR members.

       Preserving our recollections dinner went very well last night. Culinary did a great job with bento dinners & setup.


8.     Upcoming events

       Noble Grape to be held October 25, 2008.

       Suzette shared a photo of an MCC student’s painting that will be displayed in the Vice Chancellor of Academic Affairs office.

       State Foundation Right of Entry being processed for installation of sculpture fronting the campus.

       Suzette will be going to China in November to create linkages with Chinese colleges.

       Clyde will be going to NY to make a presentation to the Association of Community College Trustees (ACCT).

       Elaine going to National Assn for the Education of Young Children in Dallas

       NSF day conference – Dec. 3 & 4, 2008