Executive Committee Meeting Notes

Friday, August 22, 2008

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Herman Andaya,  Kim Gray, Michele Katsutani, Katie McMillan, Diane Meyer, Karen Muraoka, Suzette Robinson, Clyde Sakamoto, Alvin Tagomori

Guest: Elaine Yamashita

Attachments

Agenda Item	Discussion Notes	Action Items
1. Enrollment Report - Alvin	▪ Enrollment currently 3,022 vs. 2,980 last year at this time; continuing students,1,515; new, returning, transfer students, 1,507 ▪ Student semester hours, 1,997; tuition revenues, $2,280,699 ▪ Outreach enrollments:   Hana, 13; Lahaina, 56; Kihei, 7; Lanai,17; Molokai, 222 ▪ Enrollment by majors was also shared (attached).  ECED (Early Childhood Education) exists in our system but not on our campus ▪ Timing & designations of majors are sometimes being done based on financial aid	▪ Re-examination of tuition refund dates to be put on future meeting agenda ▪ Elaine & Suzette to work on having ECED  (Early Childhood Education) as a separate listing.  Suzette will provide update.
2. Student Housing - Alvin	▪ Hale Haumana, 26; Kulanaa’o, 81 ▪ Thefts reported at dorms.  Security camera not in operation at the time.  Solutions discussed, including possible restitution from foundation account; group contributions; loan of laptop; bookstore discounts; ensure ongoing safety briefings; repair (if necessary) of security cameras.	▪ David to analyze dorm rate adjustment feasibility ▪ Alvin discussing security with Cary Lefton. ▪ David to look into foundation assistance. ▪ Katie to organize fundraising efforts. ▪ Suzette to look into loan of a laptop. ▪ Possibility of bookstore discounts. ▪ Security briefings to be ongoing ▪ Security cameras to be checked
3. Student Orientation - Alvin	▪ Number of students attending new student orientation, 413; general orientation,102.  Students signed up for Saturday orientation, 85 ▪ Chancellor commended Student Services for their efforts.  Chancellor also commended Suzette, Diane, and Pat for the New Faculty Orientation.	▪ Objectives & format of orientations need to be planned & engaging ▪ Online orientation follow-up to be scheduled for next meeting agenda
4. Academic Affairs – Suzette ▪ Planning Documents Weekend College Dental Hygiene Class Cutting Report	▪ Dept chairs continue to follow up with continuing students, encouraging them to register ▪ Applied Engineering – Mark Hoffman working on ▪ Information Technology -- Margaret Christensen working with her department for most feasible timeline ▪ Sustainable Sciences – searching for consultant ▪ Gerontology – ATP submitted to system & on agenda for Academic Senate.  BK has been briefed on ATP progress. ▪ Weekend College updates: English, 19 students; Sociology, 24 students ▪ Some students who attended the weekend college information sessions were placed in other evening classes, according to their needs ▪ Cohort cohesion – working on strategies ▪ Consider opening classes to non-cohort students when space is available ▪ Discussion on cohort enrollment numbers ▪ Discussed enrollment growth fund strategies ▪ Pre-Accreditation Visit – October 9-10, 2008 ▪ Class cutting report/process shared ▪ Fall 2007 – 425 classes net ▪ Fall 2008 – 452 classes net ▪ Added 37 classes to meet student needs	▪ Suzette to talk with BK about ATP’s. Clyde & Suzette to discuss with Academic Senate ▪ Keeping track of enrollment growth fund
5. 5.  Revenue and Budget Update -- David	▪ Maui’s restriction portion - $59,000; prorated formula was shared & discussed.  Several factors were considered in determining MCC’s portion: vacancy savings, old vacancy savings (2 years old), general fund appropriation, cash balance. ▪ Additional restriction is probable this fiscal year.  $336,017 carry-over savings.  Since more restrictions are anticipated, the carry-over savings will remain as is. ▪ Budget was approved as presented
6.  Chancellor’s Report ▪ International Report -- Suzette	▪ Status of International report discussed ▪ Change in procedure because of new chair.  Report presented at the Council of Chancellors meeting was intended as a working draft for Chancellors’ review and input.	▪ Suzette to work with Alice Luther and Leon Richards on revising the report
▪ National Science Foundation – Clyde ▪ MEDB event	▪ Head of NSF, Dr. Bement, was here 8/21/08 ▪ Janet already working with George Wilson (NSF liaison) ▪ Dr. Bement is interested in working with Kamehameha Schools and DOE; Maui CC’s move towards baccalaureates; a marriage between culture and science; and especially sustainability. ▪ Dr. Bement will be bringing in a team of scientists in December; proposal process could start earlier ▪ MEDB raised $186,000 at event	▪ Suzette to work with Janet to identify programs that could be funded by NSF (math, instruction, biology, ocean science) ▪ Maui CC must express what kind of interest the college may have
▪ Convocation recap	▪ Discussion on new time change ▪ Discussion on campus connectivity slowdowns; shared IP’s	▪ Survey monkey to go out ▪ Herman to share convocation feedback & follow-up on next agenda
▪ Bookstore grand opening ▪ Pilina grand opening	▪ Bookstore grand opening scheduled for September 4^th ▪ Date for Pilina grand opening discussed	▪ Suzette to follow up on invitations for Pilina grand opening & work with Alvin & David on appropriate date
6. Upcoming Events	▪ First Day of Instruction:  August 25, 2008	▪
	▪ Tenure and Promotion meeting with UHPA Rep and Sandra Uyeno:– September 6, 2008, 2:00 p.m., Ka`a`ike 109	▪
	▪ Board of Regents meeting. – October 23, 2008	▪
	▪ NSF Day Conference – December 3 & 4, 2008	▪