Executive Committee Meeting Notes

Friday, February 22, 2008

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Herman Andaya, Michele Katsutani, Katie McMillan, Diane Meyer, Karen Muraoka, Suzette Robinson, Clyde Sakamoto, Mona Stevenson, Alvin Tagomori, Marilyn Umetsu

Guest: Cathy Bio

Attachments

Agenda Item	Discussion Notes	Action Items
1. Financial Aid report - Cathy	▪ Cathy shared statistics, reports, sites available for evaluating retention, financial aid, and other data and comparing with like institutions; information available at College Navigator National Center Educational Statistics http://tinyurl.com/yr2duu ▪ Education loan guarantor USA Funds will assist Maui CC in its retention efforts via training ▪ Enrollment management consulting firm Noel Levitz’s “Solving the Retention Puzzle” discussed; retention survey results show importance of faculty’s taking a personal interest in students’ goals and success; also important is faculty/staff designing the classroom/learning experience for continued high engagement activities ▪ Financial Aid response from high school counselors: have one large vs. multiple initiatives regarding college access and financial aid; open house suggested during Financial Aid-Scholarship Season January-March ▪ Simplified admissions form discussed; HCC sample reviewed ▪ Holds placed in Banner for Kamaaina applications discussed	▪ Cathy, Alvin, Katie commended for excellent progress made identifying areas for financial aid planning process to move forward ▪ Need to identify funding sources or reallocation of funds ▪ Alvin to find out why discrepancy exists between system data & current report data ▪ Financial Aid to promote an annual Financial Aid-Scholarship Season Jan.-March ▪ See how Noel-Levitz “Best Practices” model could be utilized ▪ Cathy will be invited to next meeting to give more details on student demographics and possibility of using different recruitment strategies based on demographics
2. Marketing report - Katie	▪ Katie reported on progress getting more data via financial aid regarding student population and how it affects marketing ▪ “Student services concierge” concept discussed ▪ Systemizing the process of admissions discussed; looking at other colleges where admissions processes work well ▪ Roadblocks in Banner enrollment tracking system discussed	▪ Identify how we may be more successful & reallocate funds to support admissions and records more effectively. ▪ Look at implementing the Banner system through other means vs. “waiting for the system” ▪ MCC to be “pilot” campus to coordinate Banner data
3. Student Life Center	▪ Suzette reported on plans to relocate Vice Chancellor of Academic Affairs and related offices into the renovated Student Life building on 3/18/08	▪ Alvin, David, & Suzette to identify schedule for blessing & move into the facility ▪ Update on library relocation needed
4. Spring Revenue Status	▪ D.Tamanaha reported via email that as of 2/20/08 spring revenue is $1,783,709; this exceeds target of $1,759,012 ▪ Suzette provided updates on deficit tracking	▪
5. Strategic Plan & Biennium Budget Process & Status	▪ Michelle & Suzette coordinating Strategic Plan meetings ▪ Next campus wide meeting 2/29 1:30 Ka Lama 103; 3/3 meeting to include outreach via polycom	▪ Vice Chancellors to provide biennium budget priorities by 2/29
6. Key Ingredients exhibit Feb-April 12, 2009	▪ Suzette provided info on Smithsonian traveling exhibit; coordinating w/Chris Speere and project leaders Dean Louie & Juli Umetsu	▪
7. Achieving the Dream	▪ Suzette working w/campus contacts Ben Guerrero & Laura Lees on Achieving the Dream initiative (see attached)	▪
8. Name Change Status	▪ Diane Meyer is leading the effort on name change and progressing with paperwork	▪ Colleen to get deadline date to Diane for getting on the agenda for presentation to the April BOR meeting
9. Instructional Program Reviews	▪ Progressing on schedule; program review reports to be presented to Executive Committee	▪ Vice Chancellor of Academic Affairs to see Program Review information is posted on the web
10. Postsecondary International Network (PIN)	▪ PIN Guidelines & requirements were discussed & reviewed; unanimous agreement that MCC should participate	▪
11. Palauea status	▪ Herman provided updates on the Palauea process	▪
12. Pat DeLeon	▪ Pat DeLeon, administrative assistant to Senator Inouye, will be visiting MCC on Wednesday 2/27/08.	▪
13. Kihei Charter School	▪ Prospective relationships possible with Kihei Charter school ▪ Faculty visiting MCC on 2/25/08 ▪ Accelerating students into our programs a viable possibility ▪ Discussion of magnet schools and DOE relationships	▪
14. Jim Brazell Presentation	▪ Brazell coming to Maui CC to give presentation on 4/16/08; county leadership to be invited	▪
15. Feedback	▪ More time requested by committee members for discussion.	▪ Future meetings scheduled from 8:30-10:30 am.