Executive Committee Meeting Notes

Friday, January 25, 2008

8:30 a.m., Ka Lama 102


In attendance: Pat Adams, Ekela Kaniaupio-Crozier, Sharane Gomes, Michele Katsutani, Beverly Lashley, Katie McMillan, Diane Meyer, Karen Muraoka, Clyde Sakamoto, Mona Stevenson, Alvin Tagomori

Guest: Milan Moravec



Agenda Item

Discussion Notes

Action Items

1.     Data Dialogue : Fall 07 to Spring 08 Persistence by Program – Alvin

       Reasons that students gave for not returning in Spring 2008 were discussed; financial difficulties mentioned as important factor

       Mona provided updates on what is being done on campus

       Strategies and next steps were discussed on how to communicate to students the value of education

       Ekela described successful peer mentoring program at UH Manoa

       Academic rigor challenges discussed

       Alvin was commended for efforts and timely reports on student enrollment, retention, and recruitment.  

       Cathy Bio is contacting the 20% of financial aid students not returning.

       Next steps and suggestions: continue gathering and analyzing information about why students did not return; hold focus group discussions; publicize via visual aids; hang posters in classrooms; implement email blasts, classroom presentations, more signage, more education; utilize the Cooter assessment to help students identify possible future occupations

       Recruit students to talk to students about why they are attending college and about the future benefits of continuing their education; look into establishing a peer mentoring program

       Alvin to propose a recruitment strategy, possibly involving students & service learning programs, to reach students we’re not reaching

2.     Marketing report for fall & planning for summer and fall – Katie

       College awareness month celebration to be held at Ka`ahumanu Center

       Possibilities and challenges involved in using peer contacts discussed

       Importance of data, need to focus on results and constantly re-evaluate outcomes discussed

       Alvin and Katie will provide results on contacts and rate of return; effectiveness of marketing efforts

3.     Fall 2007 to Spring 2008 by majors - Alvin

       Alvin distributed latest information; to be reviewed and discussed in future meetings


4.     Program reviews - Pat

       Program reviews are being read by department chairs; budget requests will be evaluated and discussed at department chair meetings

       Summaries of program reviews will be presented to the executive committee in February

5.     Strategic Plan & Biennium Budget Process & Status- Michele

       Report being finalized & will be presented in near future


6.     Spring 08 revenue status - Clyde

       We are currently at $1.77million; target was $1.75


7.     Transfer student project - Karen

       Project is continuing

       Karen will provide updates in future meetings

8.     SLIM - Clyde

       Questions from the campus are invited

       Diane will forward questions regarding SLIM to executive committee.  Questions will be addressed before forwarding SLIM document.

9.     Palauea - Clyde

       David & Herman are in Honolulu to follow up on status


10.  Student life building - Clyde

       Building has been accepted. Moves will be scheduled as quickly as possible; elevator is being repaired


11.  Deficit tracking - Clyde

       Progress is being made; management services contract for Culinary Arts coming up; will allow instructional program to focus on instruction.

       David is working on request for proposal to cover parking lot with Photovoltaic.

       Windmill moving forward.  Andy Carson and Alex deRoode leading process.

       Ongoing discussions with county for support of Allied Health ($500,00); long term care, ($250-$300,000); sustainability and renewable energy (potentially $150-$300,000)


12.  Announcements

       Instructional designer position being re-advertised